[newdevjobsindo] Caritas Germany - Facilitator and Rapporteur for an international conference

[newdevjobsindo] Caritas Germany - Facilitator and Rapporteur for an international conference

Agustus 17, 2026   Comment  

Dear potential facilitators,

Caritas Germany, together with its partner organisations in Asia, is organising the Social Inclusion Conference 2026 in Yogyakarta, Indonesia, from 9 to 13 November 2026 and looking for a team of a facilitator and a rapporteur. Please send your proposal with the requirements to the email indicated in the following ToR:

Terms of Reference

Lead Facilitator and Rapporteur Team for the Social Inclusion Conference 2026

Date: 27 July 2026

1. Background

Caritas Germany, together with its partner organisations in Asia, is organising the Social Inclusion Conference 2026 in Yogyakarta, Indonesia, from 9 to 13 November 2026.

The conference will bring together approximately 30–40 representatives of Caritas organisations, local partner organisations, civil society organisations, organisations of persons with disabilities, practitioners and programme staff working on social inclusion in different Asian contexts. English will be the working language.

The conference aims to:

·       exchange experiences, approaches and good practices related to social inclusion;

·       reflect on lessons learned from programmes implemented in different countries and contexts;

·       discuss challenges and opportunities for sustainable social inclusion;

·       strengthen cooperation between participating organisations; and

·       identify conclusions, recommendations and perspectives for future work.

Caritas Germany is seeking an experienced two-person team consisting of a Lead Facilitator and a Rapporteur to support the preparation, implementation and documentation of the conference.

2. Objective of the Assignment

The objective of the assignment is to ensure that the conference is inclusive, participatory, well-structured and results-oriented and that its discussions and outcomes are documented comprehensively.

The assignment has two complementary components:

1. Lead facilitation: guiding participants through the programme, supporting meaningful participation and ensuring that discussions remain focused, inclusive and connected to the conference objectives.
2. Documentation and reporting: capturing the content and results of the conference, including presentations, discussions, key messages, recommendations, agreements and proposed follow-up actions, and consolidating these into a professional conference report.

3. Team Composition and Responsibilities

Applicants must apply as a team consisting of one Lead Facilitator and one Rapporteur. The two team members must work in close coordination before, during and after the conference.

3.1 Lead Facilitator

The Lead Facilitator will be responsible for the methodological preparation and facilitation of the conference.

3.2 Rapporteur

The Rapporteur will be responsible for documenting the conference proceedings and preparing the conference report.

The joint application must clearly describe the division of responsibilities and proposed coordination between the two team members.

4. Role in Conference and Session Design

The overall conference programme, thematic content and individual sessions will be developed by Caritas Germany and the conference organising team.

The selected team will review the draft agenda and session designs from a facilitation and documentation perspective. The team may recommend practical adjustments to improve:

·       participant engagement;

·       inclusion and accessibility;

·       clarity of instructions and guiding questions;

·       timing and feasibility;

·       methodological variety;

·       identification and documentation of results; and

·       the overall flow and coherence of the conference.

The Lead Facilitator may propose alternative or additional facilitation methods where these are likely to improve a session. The Rapporteur may advise on suitable methods for capturing discussions, group-work results, decisions and follow-up actions.

Substantial changes will be agreed with the organising team. Responsibility for the thematic priorities and final session design will remain with Caritas Germany and the conference organising team.

5. Scope of Work

5.1 Before the Conference

The team will:

·       participate in approximately three preparatory online meetings;

·       familiarise themselves with the objectives, agenda, participants and planned session formats;

·       review the programme, session designs and relevant background documents;

·       provide feedback on facilitation, accessibility, timing and documentation;

·       agree with the organising team on the main results to be captured during each session;

·       develop a coordinated facilitation and documentation approach; and

·       identify relevant technical, logistical and material requirements.

The Lead Facilitator will additionally:

·       support the refinement of guiding questions, discussion formats and interactive exercises;

·       prepare an overall facilitation plan, including introductions, transitions and methods for synthesising discussions;

·       propose feasible methodological improvements where appropriate; and

·       coordinate with speakers, panellists and session leads where required.

The Rapporteur will additionally:

·       prepare a documentation framework and report outline;

·       develop structured templates for documenting plenary sessions, panels, presentations and group work;

·       agree on how recommendations, decisions and follow-up actions will be recorded; and

·       establish procedures for collecting presentations and other conference outputs.

5.2 During the Conference

The Lead Facilitator will:

·       serve as the main facilitator throughout the conference;

·       introduce the programme, speakers and individual sessions;

·       explain formats and instructions clearly;

·       facilitate plenary discussions, panels, question-and-answer sessions, group work and interactive activities;

·       encourage balanced participation and the inclusion of different perspectives;

·       take account of different accessibility requirements and levels of English proficiency;

·       keep discussions focused and manage time effectively;

·       provide clear transitions and synthesise key points;

·       confirm important conclusions, agreements and next steps with participants where appropriate;

·       respond flexibly to programme changes; and

·       coordinate closely with the Rapporteur and organising team.

The Rapporteur will:

·       attend and document all relevant sessions;

·       capture the main content of presentations, discussions, group work and participant contributions;

·       document key messages, good practices, challenges, recommendations, decisions and follow-up actions;

·       record relevant differences in perspective where no common conclusion is reached;

·       collect presentations, handouts and group-work outputs;

·       identify points requiring clarification or confirmation by the Lead Facilitator;

·       prepare short daily summaries of the main discussions and results; and

·       ensure that documentation is factual, balanced and appropriately anonymised where sensitive information is discussed.

The Rapporteur is not expected to produce a verbatim transcript. The documentation should provide a detailed and accurate record of the substance and results of the conference.

5.3 After the Conference

The team will:

·       participate in a debriefing with Caritas Germany and the organising team;

·       consolidate and review the conference notes and materials;

·       prepare and submit a draft conference report;

·       incorporate one consolidated round of feedback from Caritas Germany; and

·       submit the final report within the agreed timeframe.

6. Expected Deliverables

The selected team will provide:

Before the Conference

·       participation in the preparatory meetings;

·       feedback on the conference agenda and session formats;

·       an agreed facilitation and documentation plan;

·       guiding questions and proposed facilitation methods;

·       a structured documentation framework; and

·       an agreed outline for the conference report.

During the Conference

·       professional facilitation of all agreed sessions;

·       systematic documentation of the conference proceedings;

·       collection and organisation of relevant conference materials; and

·       short daily summaries of discussions, conclusions and outstanding issues.

After the Conference

·       participation in a post-conference debriefing;

·       a draft conference report within [7–10 working days] after the conference;

·       incorporation of one consolidated round of feedback; and

·       a final report within [5 working days] after receiving feedback.

The final report should be written in clear professional English and include:

·       an executive summary;

·       the background and objectives of the conference;

·       an overview of participants;

·       a summary of each session;

·       key themes, experiences and good practices discussed;

·       challenges and differing perspectives;

·       conclusions, recommendations and agreements;

·       follow-up actions, responsible actors and timelines where agreed;

·       a brief reflection on the conference process; and

·       relevant annexes.

The applicants should propose an appropriate report length. The report should provide a substantive record without becoming a verbatim transcript.

7. Duration and Location

The conference will take place in Yogyakarta, Indonesia, from 9 to 13 November 2026.

Both team members must be available for:

·       approximately three preparatory online meetings;

·       preparation and review of the programme and session designs;

·       four full conference days on 9, 10, 11 and 13 November 2026;

·       travel to and from Yogyakarta, where applicable;

·       a post-conference debriefing; and

·       preparation and finalisation of the conference report.

The applicants should specify the proposed number of working days for each team member in their technical and financial proposal.

8. Required Qualifications and Experience

8.1 General Requirements

The team should demonstrate:

·       excellent written and spoken English;

·       professional experience in international development, humanitarian assistance, civil society or the NGO sector;

·       sound knowledge of social inclusion, particularly the inclusion of persons with disabilities;

·       experience working in diverse, intercultural and multi-stakeholder settings;

·       understanding of inclusive, accessible and participatory approaches;

·       strong organisational and coordination skills;

·       cultural sensitivity and professional handling of confidential information; and

·       availability throughout the required preparation and implementation period.

8.2 Lead Facilitator

The Lead Facilitator should have:

·       demonstrated experience facilitating conferences, workshops or comparable multi-stakeholder events;

·       strong skills in participatory and interactive facilitation;

·       experience facilitating inclusive and accessible events;

·       ability to review session designs and propose practical methodological improvements;

·       excellent communication, synthesis, time-management and improvisation skills;

·       ability to communicate complex content clearly;

·       ability to encourage participation among people with different levels of confidence and English proficiency; and

·       ability to facilitate sensitive discussions in a neutral and respectful manner.

8.3 Rapporteur

The Rapporteur should have:

·       demonstrated experience documenting conferences, workshops or consultations;

·       excellent English writing, editing and synthesis skills;

·       experience preparing professional reports for NGOs, development organisations or comparable institutions;

·       ability to capture and structure complex discussions accurately;

·       ability to identify key messages, recommendations, agreements and follow-up actions;

·       strong attention to detail and ability to work under time pressure; and

·       ability to document sensitive discussions respectfully and appropriately.

8.4 Desirable Qualifications

The following would be considered an advantage:

·       professional experience in Asia or with Asian civil society organisations;

·       experience with regional or international conferences;

·       experience with Caritas, faith-based organisations or local partner organisations;

·       experience working with organisations of persons with disabilities;

·       knowledge of rights-based approaches, the Sustainable Development Goals and the principle of leaving no one behind; and

·       knowledge of disability inclusion, gender equality, migration, social protection, participation or related social inclusion issues.

9. Application Requirements

Interested teams should submit one joint application containing:

·       a brief cover letter;

·       an up-to-date curriculum vitae for each team member;

·       a description of the proposed division of roles and responsibilities;

·       information on relevant facilitation and reporting assignments;

·       references or examples of comparable work;

·       a brief technical proposal describing the facilitation and documentation approach;

·       a provisional report outline;

·       confirmation of the availability of both team members; and

·       one consolidated financial proposal covering professional fees, applicable taxes and additional anticipated costs.

Where available, applicants may submit examples of previous conference reports, facilitation materials, event programmes or recordings.

Applications should be submitted to admcaritas.jogja@gmail.com by 25 August 2026 with the subject line:

Application – Lead Facilitator and Rapporteur Team for the Social Inclusion Conference 2026

Shortlisted teams may be invited to an online interview. Both proposed team members should participate.

10. Selection Criteria

Applications will be assessed based on:

·       relevant experience of both team members;

·       facilitation expertise of the proposed Lead Facilitator;

·       documentation and report-writing expertise of the proposed Rapporteur;

·       knowledge of social inclusion and the development or NGO sector;

·       quality and feasibility of the proposed approach;

·       clarity of the division of responsibilities and team coordination;

·       quality of submitted references or work samples;

·       interview performance, where applicable; and

·       appropriateness and cost-effectiveness of the financial proposal.

11. Organisational and Financial Arrangements

The team will work under the guidance of Coordinator BMZ Social Inclusion and Senior Project Officer at Caritas Germany and in close coordination with the conference organising team.

Caritas Germany will provide:

·       the draft programme and session concepts;

·       the conference objectives and expected results;

·       relevant background information;

·       information on speakers, participants and participating organisations;

·       available conference materials; and

·       information on the venue and logistical arrangements.

Travel, accommodation, meals and other assignment-related costs will be covered or reimbursed in accordance with arrangements agreed with Caritas Germany.

The financial proposal should separately indicate:

·       the professional fee and number of working days for each team member;

·       preparation and report-writing costs;

·       applicable taxes;

·       costs included in the proposal; and

·       costs expected to be covered separately by Caritas Germany.

12. Safeguarding, Inclusion and Professional Conduct

Both team members must comply with the safeguarding, code of conduct and data protection requirements communicated by Caritas Germany.

The team must contribute to a respectful and inclusive conference environment free from discrimination, harassment and intimidation. Particular attention should be given to:

·       accessible and non-discriminatory communication;

·       balanced participation and inclusion of less dominant voices;

·       respectful representation of marginalised groups;

·       cultural and contextual sensitivity;

·       confidentiality and appropriate anonymisation of sensitive information; and

·       the dignity, safety and well-being of all participants.

Caritas Germany is committed to diversity, equality, accessibility and meaningful participation. Qualified applicants from diverse backgrounds, including persons with disabilities, are encouraged to apply.

[newdevjobsindo] EPIC GHS Vacancy: Provincial Coordinator for Banten Province

[newdevjobsindo] EPIC GHS Vacancy: Provincial Coordinator for Banten Province

Agustus 17, 2026   Comment  

Position Title: Provincial Coordinator for Banten Province

PROJECT DESCRIPTION:

Meeting Targets and Maintaining Epidemic Control (EpiC) is a global health initiative project funded by the U.S. Department of State for the period of 2019–2027. EpiC is led by FHI 360 with core partners— Right to Care, Palladium International, and Population Services International — and draws upon regional and local partners and expertise. EpiC delivers high-quality technical support at the community, facility, district, regional and national levels, and builds relationships with relevant stakeholders similarly working to address health security issues.

The U.S. Department of State in Indonesia is supporting EpiC to implement a Global Health Security (GHS) project for the period of October 1, 2025 - September 30, 2026 The EpiC GHS Indonesia project aims to reinforce the country’s ability to prevent, detect, and respond to zoonotic disease threats with pandemic potential in targeted geographic locations by 1) strengthening disease surveillance systems; 2) accelerating laboratory confirmatory testing; 3) enhancing outbreak response capacity and health emergency management; and 4) ensuring evidence-based public health messaging and community engagement. This project is being led by a dedicated team based in Jakarta that will support and work closely with Provincial Coordinators and district-level Field Officers. EpiC GHS is recruiting one Provincial Coordinator for Banten province to coordinate and oversee activities with the province stakeholders, Kabupaten Tangerang, and Kota Serang. EpiC GHS staff will work with national and sub-national health authorities, including but not limited to, Tim Koordinasi Daerah (TIKORDA) for Zoonotic and Emerging Infectious Diseases (One Health), key decision-makers and health offices, Puskesmas, laboratories, and EpiC GHS subaward partners (MPKU Muhammadiyah, Portkesmas, Reconstra, and Jalin Foundation).

EpiC GHS will also closely collaborate with FHI 360’s STRIDES (STRengthening Infectious disease DEtection Systems) GHS team, whose work will primarily focus on animal health activities and cross-sector coordination. The EpiC and STRIDES teams will align human and animal health GHS activities at the national level and in the targeted provinces. Lastly, both teams will work closely with Government of Indonesia (GoI) counterparts to develop a transition plan promoting continuation and replication of best practices to sustainably strengthen the country’s capacity to prevent, detect, and respond to zoonotic diseases with pandemic potential.

JOB SUMMARY

The Provincial Coordinator represents the EpiC GHS project at the sub-national level and serves as the primary liaison with local government and public health authorities, TIKORDA, and EpiC GHS subaward experts. The role involves planning, coordinating, and monitoring all GHS activities in the assigned province, in close collaboration with the two district-level Field Officers and the Jakarta-based team, to ensure interventions are implemented in line with the established workplan. This position requires a high degree of integrity, accountability, initiative, advanced communication and facilitation skills, and effective leadership and teamwork experience.

KEY RESPONSIBILITIES

A.      Activity Management and Supervision (40%)

1. Lead activity planning and management, in close coordination with Field Officer(s), to jointly contribute to adaptive implementation of EpiC GHS activities at the province and districts/cities.
2. Supervise Field Officer activities, providing regular support and clear direction.
3. Manage project operation and expenses at the provincial and district level, ensuring compliance with FHI 360 and donor policies.
4. Actively participate in regular coordination with the Associate Director and the EpiC GHS Jakarta-based technical staff, supported with documentation of progress and challenges.

B. Coordination and Partnership (40%)

1. Serve as the primary point of contact between the EpiC GHS Jakarta-based staff and sub-national health authorities.
2. Represent the project at local health cluster meetings and partner forums.
3. Provide technical assistance to sub-national health authorities, subaward partners, health facility staff, and coordination groups (e.g., TIKORDA) on response planning, simulation exercises, health emergency management, and pre-positioning of supplies.
4. Coordinate relevant logistics support to TIKORDA, Health Offices, Puskesmas, and laboratories.
5. In the event of a zoonotic disease outbreak with pandemic potential, engage with TIKORDA and other decision-makers to support rapid mobilization and coordination of a sub-national response team, in compliance with national protocols and FHI 360 policies.

C. Monitoring and Evaluation (20%)

1. With technical support from the project Senior M&E Officer and national technical team, ensure timely collection, verification, and transmission of project activity data and performance indicators, in collaboration from the respective project locations.
2. Conduct supervision and monitoring visits with the district Field Officer to health facilities and communities to assess implementation quality and identify needed adjustments.
3. Contribute to donor reports, technical content, and knowledge products, including but not limited to, lessons learned, success stories, and best practices.

QUALIFICATIONS

Education

• University degree (bachelor’s degree or higher) in public health, global health/international relations, anthropology, medical sciences, or another relevant field (Required)
• Certified in project management. (Strongly desired)

Experience

• Minimum of eight (8) years of professional experience in managing and coordinating public health projects, preferably in the field of global health security, epidemic response, infectious disease surveillance, or health systems strengthening. (Required)
• Demonstrated experience in human, financial, and logistical resource management at the provincial level, including budget management. (Required)
• Familiarity or experience working with various local government offices including Sekretariat Daerah, BAPPEDA, and Dinas Kesehatan. (Strongly desired)
• Familiarity or experience working with One Health stakeholders. (Strongly desired)
• Proven experience working with Indonesia’s health system and/or laboratory systems at the subnational level. (Strongly desired)

Technical Knowledge & Experience

• Strong understanding of one health/zoonotic diseases with pandemic potential. (Required)
• Strong understanding of the Joint External Evaluation (JEE) framework and report. (Strongly desired)
• Demonstrated experience in coordination of multisectoral activities or facilitating partnerships to drive improvement in public health outcomes. (Required)
• Strong knowledge of local governance and decision-making dynamic at the province and district/city level. (Strongly desired)
• Demonstrated knowledge and experience in supporting utilization or strengthening community-based surveillance (CBS), SKDR/EWARS, SIZE, or other public health surveillance systems. (Required)
• Experience in disease outbreak response and preparedness. (Strongly desired)

• Familiarity with Indonesia’s Risk Communication and Community Engagement (RCCE) Working Group. (Strongly desired)
• Ability to identify and document critical data reporting challenges and coordination bottlenecks and provide strategic recommendations. (Strongly desired)

Other Relevant Skills & Competencies

• Excellent representation and professional presence, as the project also requires high-level engagement at the local level. (Required)
• Excellent written and spoken communication in Bahasa Indonesia and proficiency. (Required)
• Advanced advocacy skills, ability to work independently and take initiative, manage processes and deadlines with limited supervision, and collaborate effectively in team settings. (Required)
• Strong understanding of local language, customs, and culture in targeted province(s) (specify the province(s) in the job application). (Strongly desired)
• Strong organizational, planning, and problem-solving skills with attention to detail and quality. (Required)
• Experience establishing and fostering strong working relationships with colleagues from diverse organizations and cultures. (Required)
• Proficiency in written and spoken communication in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams). (Required)

Other Requirements

• Frequent travel within the province to support district-level activities and Field Officers (60%); occasional travel to Jakarta or another province (5%).
• The position may be based at the province or at one of the project districts/cities.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

Interested candidates, please submit your application letter and CV with the format: Full Name_Banten (example: Budi_Banten) to FHI 360 Career Portal by August 28, 2026.

https://fhi.wd1.myworkdayjobs.com/FHI_360_External_Career_Portal/job/Indonesia-Any/Provincial-Coordinator_Requisition-2026201162

[newdevjobsindo] Vacancy: Finance & Grant Specialist for Banda Sea Project (based in Ambon)

[newdevjobsindo] Vacancy: Finance & Grant Specialist for Banda Sea Project (based in Ambon)

Agustus 13, 2026   Comment  

Yth. Moderator,

Mohon bantuannya untuk menayangkan lowongan pekerjaan sebagaimana terlampir. 

Terima kasih atas bantuannya.

Recruitment

Coral Triangle Center

------------------------------

Finance & Grant Specialist for Banda Sea Project

Under the 5-year project "Strengthening Marine Protected Areas and the Protection of Endangered Species in the Banda Sea, Indonesia" funded by Blue Action Fund (BAF), this position is expected to support the enhancement of Marine Protected Areas (MPAs) and Locally Managed Marine Areas (LMMAs) in the Banda Islands. The project objectives include providing capacity building for effective MPA management, engaging communities in the blue economy, establishing sustainable conservation finance mechanisms, and promoting community compliance with regulations and sustainable fishing practices to safeguard coral reefs and Endangered, Threatened, and Protected (ETP) species. These sites will serve as a model for similar initiatives in remote Indonesian island ecosystems, contributing to healthier seas that benefit both people and nature.

To ensure effective management of the grant funds and compliance with donor regulations during the inception phase, field implementation and reporting, the project seeks a qualified, committed and dedicated national professional to serve as a full-time Finance & Grant Specialist based in Ambon with frequent travel to project sites as necessary.  This position is responsible to ensure effective management of grant funds and full compliance with donor regulations throughout the project cycle.

The Finance & Grant Specialist will oversee financial management, accounting, procurement, and sub-awards to selected local organizations. The role supports the program team in implementing project activities in a cost-effective manner and in line with donor requirements, ensuring that all transactions are accurately processed, recorded, and reported in coordination with the Finance, Accounting, Tax, and Grants Team in Bali.

Working closely with the Banda Sea Project Manager, Maluku Portfolio Manager, and program delivery teams, the Specialist will also mentor and train local partners to strengthen their accounting and financial systems, ensuring they are auditable and compliant. The position will lead periodic financial reporting and provide regular support to the Bali Office in reviewing financial transactions and operations.

Reporting and Coordination Line:

This position reports to the Finance and Accounting Manager and day-to-day coordination with the Project Manager for Banda Sea Project, Office Coordinator in Ambon, Maluku Portfolio Manager, and Finance & Project Administrator in Bali.

Knowledge & Skills:

• Bachelor’s degree in finance/accounting; CPA or equivalent certification such as Brevet A & B preferred;

• 5-7 years of experience in financial management, grants administration, or donor funded projects.

• Solid understanding of Indonesia Accounting Principle (PSAK) and Indonesia Tax Law including its application;

• Skilled in donor compliance and reporting format for bilateral (e.g. DFAT, USAID, EU) and multilateral donors (e.g. UN, World Bank, GEF), including financial narrative reporting;

• Experience with budget development, forecasting and variance analysis across multi-year and multi donor portfolios;

• Technical problem solver in complex accounting reconciliation, audit preparation and risk management;

• Ability to manage sub-awards including due diligence, financial monitoring and capacity building for local partners;

• Familiarity with procurement regulations, contracting procedures and field office management.

• Proficiency in Microsoft Office applications (Excel, Word, Powerpoint, etc.), Google Workspace and familiarity with Accounting software. Comfortable working with cloud-based system and digital archiving;

• Strong organizational skills and accuracy, attention to detail and ability to multi-task;

• Ability to multi-task, prioritize deadlines and work independently or in cross-functional teams.

• Good written and verbal communication in English and Bahasa Indonesia;

• Commitment to transparency, integrity, and continuous improvement in financial practices;

• Familiarity with environmental or conservation finance frameworks;

• Experience in remote project finance, infrastructure or community development-related procurement;

• Familiarity with audit trail documentation, supporting schedules, and financial close-out procedures;

Responsibilities

Finance & Tax Management (50%)

• Perform routine accounting and finance operations, including reconciliation of accounts with the Senior Accountant;

• Organize and maintain financial and accounting records; conduct regular reviews to ensure completeness and audit readiness;

• Assist the Finance & Accounting Manager in preparing donor financial reports and internal financial summaries;

• Verify vouchers and expense claims to ensure accuracy, completeness, and compliance with approved budgets and donor-specific regulations;

• Review all expenditures to ensure adherence to public donor administrative and financial compliance procedures and oversee account reconciliations to ensure financial accuracy and transparency;

• Perform high level of control for project advances both for project staff and sub-recipients; reconcile advances against submitted reports and relevant supporting documents;

• Coordinate petty cash with Field Office Coordinator and project-related transactions; recommend and implement improvements when necessary;

• Maintain detailed records of tax filings and assist the reconciliation with the Accountant for timely tax filling purposes;

• Lead the preparation of periodic reports on grant fund utilization;

• Perform other duties as required within the scope of financial and grants management.

Grants Management & Procurement (50%)

• Conduct financial monitoring of grant-funded activities, including the collection, review, and validation of financial data and supporting documentation from implementing partners and internal teams;

• Assess the reasonableness, allocability, and allowability of charges in accordance with donor cost principles and organizational policies;

• Monitor grant expenditures against approved budgets, flagging variances and advising program teams on corrective actions or reallocation needs;

• Maintain up-to-date records of grant disbursements, financial reports, and audit-ready documentation for each funding stream;

• Conduct due diligence and financial assessments of vendors and sub-recipients of awards prior to engagement;

• Contribute for the improvement and effective implementation of regranting procedure through documentation of lessons learnt, best practices from the processes;

• Lead and coordinate procurement processes in alignment with donor regulations and internal procurement policies, ensuring transparency, competitiveness, and value for money;

• Prepare and manage procurement documentation including RFQs, bid evaluations, purchase orders, and vendor contracts;

• Ensure timely and compliant procurement of goods and services to support project implementation, including logistics coordination for remote field operations;

• Collaborate with program and operations teams to forecast procurement needs and align them with grant timelines and budget ceilings;

• Maintain a procurement tracker and grant compliance dashboard to monitor key milestones, deadlines, and risk indicators;

• Support donor reporting by providing accurate financial data and procurement summaries, including expenditure tracking and asset management updates.

Job Type: Full-Time based in Ambon.

Working Hours:  Monday to Friday, from 09:00 WIT to 17:00 WIT. 

To Apply

• This vacancy is open until the position is filled. However, we are expecting the interested applicants to submit their application before 25 August 2026.

• Interested candidates shall submit their application to: hrecruitment@coraltrianglecenter.org with email subject “Finance & Grant Specialist – [ your name]”

• The application letter should be in doc / docx / pdf, with file name:

- [your name] – Cover Letter – Finance & Grant Specialist

- [your name] – CV

• Please do not submit unsolicited documents due to our mailbox space limitations. 

• The scope of work may be adjusted during the period of engagement as needed based on organization priorities.

• Only short-listed candidates will be notified for interviews

Coral Triangle Center is an Equal Opportunity Employer