General Information
ADRA Indonesia is seeking an experience and strong leadership candidates as a Program
Director summarize below:
1. Position Information
Job Title: Program Director
Department: Programs
Duty Station: Jakarta, Indonesia (with travel to field locations as required)
Employment Type: Full-time
Reports To: Country Director / Executive Director (as applicable)
Direct Reports (typical): Project/Program Managers, Technical Leads, MEAL (direct or dotted
line), Grants/Business Development staff (if present)
1. Background
Yayasan ADRA Indonesia is an Agency of the Seventh-day Adventist Church. The mission of the
agency is to serve humanity so all may live as God intended. ADRA Indonesia belongs to the
worldwide ADRA network, comprised of more than 120 supporting and implementing country
offices.
ADRA has more than 20 years of experience on emergency response throughout Indonesia.
ADRA Indonesia has activated National Emergency Management and Plan to provide emergency
response to the most affected families. The goal of emergency intervention is to protect lives,
reduce suffering and increase coping capacity of populations during acute emergency phase
following Cyclone Senyar disaster.
2. Job Purpose
The Program Director provides strategic and operational leadership for ADRA Indonesia's
program portfolio across humanitarian response and development programming. The role
ensures program quality, donor compliance, effective delivery through strong team and partner
management, and leads or significantly contributes to resource mobilization and donor
engagement.
3. Key Duties and Responsibilities
A. Strategy & Portfolio Leadership
Lead the development, implementation, and periodic review of the country program
strategy and portfolio plan.
Ensure alignment of all projects with country priorities, donor requirements, and ADRA
standards.
Conduct regular portfolio performance reviews and guide adaptive management decisions.
B. Program Quality, Delivery & Compliance
Ensure projects are delivered on time, within scope, and within approved budgets.
Oversee program quality assurance processes, ensuring technical rigor and appropriate
beneficiary targeting.
Ensure compliance with donor regulations and internal policies (including
safeguarding/PSEA and accountability requirements as applicable).
Oversee timely and accurate donor reporting (narrative and results-based) and ensure
corrective actions are implemented.
C. Resource Mobilization & Donor/Partner Engagement
Lead/coordinate the identification of funding opportunities, bid decisions, and proposal
development processes.
Maintain and strengthen relationships with donors and strategic partners, including
facilitation of donor visits and briefings.
Support or lead consortium development, partnership negotiations, and MoU/sub-grant
arrangements (in collaboration with Operations/Finance).
D. Team Leadership & Capacity Strengthening
Lead, supervise, coach, and develop program staff; ensure clear responsibilities and
performance expectations.
Support recruitment, onboarding, and succession planning for key program roles.
Promote cross-functional collaboration between Programs and Operations.
E. MEAL (Monitoring, Evaluation, Accountability & Learning)
Ensure strong MEAL systems and tools are in place for all projects (indicators, baselines,
monitoring plans, evaluations).
Promote accountability to affected populations, including feedback and complaints
mechanisms where required.
Ensure learning and evidence are used to improve program design and delivery.
F. Representation & Coordination
Represent ADRA Indonesia in relevant coordination forums (government, clusters/working
groups, NGO networks).
Build constructive relationships with national and sub-national stakeholders and support
advocacy on program priorities.
4. Deliverables (Key Outputs)
Country program strategy and 12–24 month portfolio plan updated and implemented.
Quarterly portfolio review pack produced (progress, budget, risk, compliance, corrective
actions).
Program quality assurance reviews conducted and action plans tracked to closure.
100% donor reports submitted on time and meet quality standards.
Active proposal pipeline maintained with opportunity tracking, proposal calendar, and
bid/no-bid decisions.
Concept notes and proposals developed and submitted with strong results frameworks and
realistic budgets.
Partnership/consortium management documented (governance, performance monitoring,
issue resolution).
Performance management cycle completed for direct reports; training/capacity plan
implemented.
Portfolio MEAL framework maintained (core indicators, learning agenda, evaluation plan).
Accountability mechanisms functional for relevant projects and feedback acted upon.
5. Key Performance Indicators (KPIs)
A. Program Performance & Quality
Milestone delivery: ≥ 85–90% key milestones achieved on time per quarter.
Budget performance: Burn rate within ±10% of approved forecasts; monthly variance
analysis completed and documented for all active grants.
Quality assurance: Minimum 1 portfolio quality review per quarter with tracked corrective
actions.
B. Compliance & Reporting
On-time reporting: 100% donor reports submitted by the deadline.
Report quality: Minimal material revisions required by donors (target: ≤ 1 major rework per
cycle).
Audit/compliance actions: 100% findings have action plans; ≥ 80% closed within agreed
timelines.
C. Resource Mobilization
Pipeline coverage: Pipeline value maintained at ≥ 2–3x annual funding target (reviewed
monthly).
Submissions: Minimum X concept notes and Y full proposals submitted per quarter (set
annually).
Donor engagement: 2–4 strategic donor touchpoints per month with documented follow-
up.
D. People Leadership
Performance reviews: 100% direct report objectives and reviews completed on schedule.
Capacity strengthening: Minimum 1 structured capacity activity per month for program
teams (training/mentoring/peer review).
E. MEAL, Learning & Accountability
MEAL timeliness: Monitoring plans in place for 100% projects; monthly data review
completed.
Learning: At least 1 learning product per quarter with evidence of program adjustment.
Accountability: Feedback/complaints mechanisms in place where required; issues
responded to per policy timelines.
6. Required Qualifications & Experience
Education: Bachelor's degree required; Master's preferred (relevant discipline).
Experience: Significant experience leading multi-project development and/or humanitarian
portfolios; demonstrated donor compliance, reporting, and grant management experience;
strong proposal development/resource mobilization experience; proven people management
and partner/consortium management experience; and strong financial management experience
including budget development, expenditure tracking, forecasting/burn-rate analysis, and
coordination with Finance on internal controls and audits.
Skills: Strong project cycle management and results-based management skills; strong financial
literacy for program leadership (budgeting, forecasting, variance analysis); budget oversight
capability and strong cross-functional coordination; excellent communication, negotiation, and
stakeholder management skills; fluency in Bahasa Indonesia and working proficiency in English
(or as required).
7. Core Competencies
Strategic leadership; program quality; integrity and accountability; donor stewardship;
collaboration; problem solving; coaching and team development; cultural sensitivity.
8. Work Conditions
Jakarta-based with travel to field locations. May require flexibility during emergency
responses and peak proposal/reporting periods.
Deadline to submit your application is Monday, December 22 nd , 2025. Only short listed of
Applicants will be invited for interview.
Please submit your Application (cover letter and latest CV) by email to:
recruitment@adraindonesia.org and mark your e-mail subject: "PROGRAM DIRECTOR"
