About the organization:
Yayasan Relief Islami Indonesia (YRII) is an independent humanitarian and development organization. YRII, previously Islamic Relief Worldwide in Indonesia as globally with Islamic Relief Worldwide we have been fighting poverty and injustice for 30 years, in a world where more than three billion people still live in poverty
Country Purpose:
Islamic Relief Worldwide in Indonesia has been operating since 2003, and officially became the Yayasan Relief Islami Indonesia in January 2022. The objective of the Yayasan Relief Islami Indonesia program is to contribute to the social welfare of the Indonesian people and to alleviate suffering. The main sector for the programme include:
• Water and Sanitation
• Sustainable livelihood
• Education
• Child Welfare
• Shelter
• Disaster Risk Reduction
• Climate Change
The geographical area: NTB, Aceh, Central Sulawesi, West Sulawesi and Jakarta Province and will be expanded to all regions of Indonesia according to the development of the organization. The implementation of the program is carried out directly by YRII or through cooperation partners.
Yayasan Relief Islami Indonesia is seeking Logistics & Admin Coordinator based in Jakarta - Indonesia.
Reporting Line:
Post holder would directly report to HR & Admin Manager
Overall Responsibility:
Under the guidance and direct supervision of the HR & Admin Manager , the Logistic and Admin Coordinator will provide and support overall YRII's project Logistics and Admin. The post holder will responsible for executing the procurement plan, monitor and manage assets.
Key Duties and Responsibilities:
General :
· Participate in Project coordination team planning and implementation of activities.
· Ensuring and executing procurement plan of all projects accordingly
· Ensuring and monitoring the implementation of logistics/technical activities according to IRI procurement and logistic SOP and time frame including the following:
· Supply: implementation and maintenance of appropriate supply chain procedures for the project (Order Processing, Procurement, Warehouse and Transport and Customs).
· Logistics: (transport of goods and staff, communications, vehicles, equipment/installation and infrastructures, installation and maintenance of functional office spaces)
· Lead and Monitor the tendering process including ensuring proper tender documents are produced, tender evaluation, tender award, and assessing the quality of work, etc.
· Responsible for managing suppliers/vendors lists and activities, screening, reviewing proposals, developing performance specifications, and acting as liaisons between supplier/ vendors and organizations.
· To ensure proper managing of IRI assets including categorization, aquisition, record keeping, assigning, usages and responsibility, movement & transfers, disposal and retirement of assets, etc.
· Compile, review, and maintain all logistic and procurement data (e.g. contracts, tender documents, etc) according to IR archiving policy.
Skills:
- Experience in communicating and representing with a range of people, organizations and cultures
- Knowledge and practical understanding of and ability to work within both relief and development activities
- Results and Quality Orientation
- Familiar with internet, e-mail and computer literacy
- Good interpersonal and communication skills in Bahasa Indonesia and cross-cultural environment
Requirements:
· Bachelor Degree from Social, Bussines Development or Administration Management or similar field studies
· At least 5 years work experience in a similar job, two years of proven experience in leading and managing multiple program and / or office management in Sub National level
· Able to communicate in English and Bahasa Indonesia, both written and verbal
Strong interest in development work with respect for confidentiality and commitment to YRII overall aims and objectives, including gender, equality and equal opportunities in all aspects of YRII's work.
YRII is a faith based-non government organization that respects diversity and inclusiveness. Applicants from diverse religions, gender, race, and physical impairment are encouraged to apply
Accountability:
All YRII team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field project
Safeguarding:
Yayasan Relief Islami Indonesia participates in the inter-Agency Misconduct Scheme to ensure that our operations and programs, staff, representatives, children, young people and people at risk are protected against the risk of harm and abuse. With a zero-tolerance approach YRII is committed to responding appropriately and constructively to any and all information related to safeguarding issues during recruitment process.
How to apply :
Please send only your application letter and CV to the email address:
irid.recruitment@islamic-relief.or.id
Applications submit directly to Yayasan Relief Islami Indonesia Office will not be considered.
Only short-listed candidates will be contacted.
The deadline for submitting applications : 28 June 2022
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