DAI_Fleming Fund Country Grant to Indonesia is looking for
HR/Finance Specialist
Jakarta Base
Background
The Fleming Fund Country Grant to Indonesia is supporting the government in implementing the National Antimicrobial Resistance (AMR) Action Plan. The fund supports strategies to monitor and contain AMR and to monitor antimicrobial consumption and use (AMC/U) and improve antimicrobial stewardship. The Fleming Fund Country Grant Indonesia is being implemented by a consortium led by DAI with partners the Eijkman Institute, Health Security Partners, Liverpool School of Tropical Medicine and Ausvet. The implementation of the Fund adopts a One Health approach supporting activities across the human, terrestrial animal and aquatic animal sectors. The project seeks to strengthen current surveillance of AMR and AMU/C by working closely with the Ministries of Health, Agriculture and Marine Affairs and Fisheries and provincial counterparts to support capacity development in relation to laboratories and testing, surveillance and information management. The project will also support and seek to engage private sector interests including healthcare providers and animal production industry stakeholders.
Purpose of This Post
DAI_Fleming Fund Country Grant to Indonesia is seeking a dynamic and experienced professional for the full-time position of HR/Finance Specialist.
Description of Duties
The HR/Finance Specialist will play a role in coordinating the daily operations of the human resources support, including recruitment, administration, and finance. The individual ensures accurate and complete record-keeping and filling systems based on the project’s Field Operations Manual (FOM), MOTT Mc Donald regulations, and contract requirements and limitations.
Specific responsibilities include:
Human Resources
- Assist Lead Administrator in recruitment process of STTA and LTTA staff.
- Process employment agreements for new hires or extensions, including ensuring their registration with project's health insurance carrier; BPJS health & pension; and finance department for payroll administration.
- Assist in preparing payroll. Make sure timesheets completion, tracking of staff leave, and ICA deliverables from staff are available, completed correctly and submitted on time.
- Handle health insurance claim and submission to the health insurance provider.
- Undertake other assignments consistent with the above that may be given from time to time.
Finance
- Responsible for all aspects of project finance management and provides guidance and recommendation regarding financial compliance and best practices on all project finance matters.
- Oversee all project accounting procedures and maintain financial records and documentation in compliance with MOTT MacDonald, DAI and Indonesian Government regulations.
- Liaison with DAI/Bethesda on issues related to project finances and resolve problems as they arise Ensure all financial records are complete, accurate and audit ready.
- Process and record customs, taxes and other government fees or licenses as required.
General Accounting
• Initiates wire requests for field project implementation.
• Verifies vendor invoices for accuracy.
• Verifies accuracy of expenses, and project accounting codes.
• Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
• Ensures request for payments have appropriate approvals.
• Ensures the timely deposit of cash receipts.
• Responsible for recording and assigning costs based on approved budget in Field Expense Recorder (vFER).
• Performs monthly bank reconciliations and routinely monitors bank account balances.
• Compiles backup documentation for all project related transactions and ensures completeness and appropriate review and approvals are documented.
• If applicable, ensures petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed.
• Ensures the safeguard of bank checks, cash receipts, and petty cash.
• Supports management of banking relationships.
• Responsible for maintaining file management systems for soft and hard copy documentation.
• Maintains files on procurement/subcontractor documents and modifications as applicable.
• Supports periodic cash counts.
Taxes
• Manage the administration of tax obligation including calculation of withholding taxes, payment and submission of tax returns, distributing withholding tax slips to staff, consultant and vendor.
Financial Systems
- Uses Field Expense Recorder (vFER), cloud software for backup documentation, and DAI’s operations system (TAMIS), etc. regularly.
- Communicates with home office system support teams on troubleshooting technical issues.
- Scans and uploads voucher files to DAI’s System for the Electronic Archival of Financial Documentation.
Administration
- Maintain accurate and complete operational record-keeping and filing systems, responsible for the orientation of all new staff in project record-keeping procedures.
- Works with technical teams to fill surge capacity technical needs, including recruitment of long-term and short-term technical experts in a timely fashion.
Qualifications and Skills
· Bachelor’s degree in Accounting, Finance, Business Administration or equivalent in a relevant field is required.
· Minimum of 8 years’ demonstrated experience in a related role required.
· Relevant experience working on DFID contract in a related role highly preferred.
· Strong attention to detail and organizational skills required.
· Accuracy in working with large amounts of data.
· Ability to respond effectively to the time sensitive inquiries.
· Experience with enterprise accounting software, and Microsoft office suite.
· Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.).
· An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus.
· Fluency in English is required.
· Fluency in Microsoft Word, Excel, PowerPoint.
Desirable
· Knowledge and/or experience in DAI project financial management policies and procedures (TAMIS system) is an advantage.
· Field Expense Recorder (vFER) or Field Accounting System (FAS) user is an advantage.
· Strong sense of integrity is essential.
Supervision
The HR/Finance Specialist will work under the direct supervision of the Lead Administrator.
Level of Effort/Timeline
The level of effort is 260 days per year. The employment agreement will end by December 2022 with possibility of an extension. HR/Finance Specialist will be based in Jakarta, with occasional travel to other parts of Indonesia.
Nationality
Indonesian national
Remuneration and package
Remuneration and package will be commensurate with the candidate’s qualifications and experience.
Location
Based in Jakarta.
Start date
July 25th, 2022
Application closing date
July 20th, 2022
Interested and qualified applicants could send the cover letter and CV at the latest on July 20th, 2022, at 05.00 PM Jakarta Time to RecruitmentFFCGIndonesia@dai.com with “HR/Finance Specialist" in the subject line and specify their date of availability in the CV or covering email. Only shortlisted candidates will be contacted directly.
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