HR Officer
Program Background
The Kemitraan Indonesia Australia untuk Infrastruktur (KIAT) is a 10-year facility supported by the Australian Government and implemented by Cardno. KIAT's overarching goal is to support 'sustainable and inclusive economic growth through improved access to infrastructure for all people'. To support this goal, KIAT works with the Government of Indonesia (GoI), Government of Australia (GoA), the private sector, Multilateral Development Banks (MDBs) and other development partners, as well as civil society to help achieve the following outcomes:
1. Improved GoI policy and regulatory framework for infrastructure development
2. High quality projects prepared and financed by GoI, the private sector and / or MDBs
3. High quality infrastructure delivery, management, and maintenance by GoI
4. Infrastructure policies, design and delivery are more inclusive for women and people with disabilities.
The initial focus of KIAT is on the following areas: Water and Sanitation; Transport; Gender Equality, Disability and Social Inclusion (GEDSI); and Infrastructure Funding and Financing.
The role
The Human Resource (HR) Officer will provide support on a range of human resources services including but not limited to recruitment, contract management, employee's benefits, performance management, training, visas and work permits for international staff. The HR Officer will work closely with Facility staff, Cardno HR and program management teams, and key external stakeholders (DFAT, GoI, subcontractors) by providing guidance and support on the implementation and compliance of policies on a range of HR related topics. The HR Officer will report directly to the HR & Procurement Manager within the Facility.
This role also involves the following key activities:
The key activities for the positions are:
- In coordination with the hiring manager, coordinate recruitment efforts for employee and consultant positions, provide longlisted applicants to the hiring manager, schedule interviews, conduct due diligence assessments, and ensure the proper documents and approvals are completed and accordance with KIAT policies and procedures.
- Support the contract amendment process, including guiding the user units on the processes and procedures for various contract types.
- Be the HR focal point for staff onboarding and offboarding, including coordinate with Operations Team on logistics (access cards, laptop, etc), and ensure that induction sessions are properly conducted and documented for onboarding staff, and exit checklists are completed and submitted for staff leaving KIAT.
- Be the HR focal point for all health insurance matters for KIAT's Locally Engaged Staff.
- Support the administration of KIAT performance management.
- Support the administration and compliance of mandatory training, and KIAT Learning and Development plan, implementation, and monitoring system in terms of payments.
- In consultation with the Facility Operations Manager and HR & Procurement Manager lead on arranging and maintaining visas/permits for KIAT's international advisers. This includes assisting with travel arrangements related to visas as required
- Maintain an employee and consultant database (International and National) as well as HR filing system and provide required data for reports as identified.
- Ensure KIAT staff complete their timesheet/leave applications in Sunfish system and that Sunfish records are accurate and up to date
- Ensure that consultations, meetings, and decision-making processes include representations of gender
- Ensure that all key activities consider opportunities to strengthen Gender Equality, Disability, and Social Inclusion (GEDSI) outcomes during implementation, and where relevant consider the feasibility of engaging with civil society to enhance these outcomes.
Please copy paste this link to access the Terms of Reference detailing responsibilities and selection:
https://www.cddid.com/wp-content/uploads/2022/07/TOR-HR-Officer.pdf
About you
You will be a motivated and proactive HR Officer with the right combination of great project administration and operations, teamwork, and a commitment to technical excellence.
You have the following selection criteria:
- Bachelor's Degree with 4 years of experience or a diploma with 6 years of experience in project administration and/or HR.
- A minimum of 4 years of progressively responsible professional experience in administrative assistance of government, civil service, project implementation and management service, NGO, or international organization environment.
- Excellent team working and interpersonal skills including dealing both directly and indirectly with various clients at various levels
- Computer literacy, specifically advanced skills in MS Office Suite
- Strong organizational and management skills with attention to detail
- High Initiative, reliable, and honest
- Excellent verbal and written communication skills in English and Bahasa Indonesia
- Ability to communicate with a wide range of stakeholders from diverse backgrounds including people with disabilities
- Knowledge and understanding of the different needs of different stakeholders such as women, the elderly, people with disabilities and others with special mobility needs
- Qualified female candidates are encouraged to apply.
Qualified female candidates and candidates from diverse backgrounds are encouraged to apply.
Remuneration
Successful Indonesian nationals will be engaged under a local contract in IDR, and will be subject to Indonesian employment regulations and tax obligations
Why join KIAT?
The Australia Indonesia Infrastructure Partnership (Kemitraan Indonesia Australia untuk Infrastruktur - KIAT) offers meaningful opportunities for each individual member of our team to grow, make an impact and leave a legacy for local communities, globally.
By joining KIAT, you will be part of an environment where you can collaborate with leading experts from diverse backgrounds, access development programs to achieve your career goals, and be challenged to take a global outlook.
How to apply
1. CV
2. Cover letter addressing selection criteria
3. Names and contact information of two (2) referees
4. Please apply from the following link : https://clientapps.jobadder.com/41217/cddid/3945948/hr-officer
Closing Date
The position closes on 10 August 2022
About Cardno
We are a global provider of integrated professional services which enrich the physical and social environment for the communities in which we live and work. Our team of multidisciplinary specialists has more than 70 years' experience in designing, developing and delivering sustainable projects and community advancement programs.
Notice to recruitment agencies: Please note that Cardno does not accept unsolicited resumes from recruiters or recruitment agencies.
Cardno is an equal opportunity employer.
Cardno is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. Recruitment and selection procedures reflect this commitment and may include relevant criminal record checks.
Cardno is committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), Child Protection and bribery prevention. We want to engage with the right people to deliver our client programs. As part of our approach you will be subjected to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All Cardno staff receive safety, compliance and safeguards training and are responsible for contributing to a safer working culture.
Due to the anticipated volume of applications, only shortlisted candidates will be contacted.
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