| Post | : | Event Organizers (need more than 2 persons)
|
| Specific requirement | : | Eligible for Indonesian nationality only
|
| Report to | : | Appointed Project Manager and Project Officer |
| Team members | : | Each Program approximately 5-6 persons |
| Implementing partners | : | – |
| Other program to coordinate with | : | Procurement, admin and finance team |
| Duty station | : | Jakarta, with extensive travel to program sites (North Sumatera, West Java, East Java, Central Java, Lampung, Bali and Central Sulawesi) |
| Contract | : | Part-time |
| Language | : | Indonesian English - advance (speak, read, write, listen) |
A. Background
About Rutgers Indonesia
Rutgers Indonesia (Ruang Temu Generasi Sehat Indonesia) is a not-for-profit organization that has been working in Indonesia since 1997. Our work focusing on advancing the fulfilment of sexual and reproductive health rights
for adolescents and young people, and the elimination of gender-based violence. Together with our partners, we develop intervention models to increase knowledge and strengthen systems that promote, uphold, and fulfill human
rights. We develop comprehensive sexual and reproductive health education and services for adolescents and young people. We innovate to engage boys and men in the elimination of gender and sexuality-based violence.
To ensure sustainable changes, we join efforts with key actors in non-government sectors, faith-based organizations, and professional associations, to strengthen the Government of Indonesia's efforts to combat violence against
women and children. Most importantly, we partner with young people to address issues that matter in their lives.
Rutgers Indonesia is currently entering the Q3 of the second year of the five years project cycle. We have been successful in promoting SRHR and SGBV Prevention, facilitating public support and establishing the comprehensive
sexuality education (CSE) for young people, adolescents, young parents, teachers, religious leaders, community leaders, government officials, and other duty bearers.
To ensure that our program's events are well planned and aim the target, we are currently looking for enthusiastic candidates for an Event Organizers position. We are interested in candidates with experience in working on
SRHR and SGBV issues and who are available on short notice.
About the post
The Event Organizer (EO) will work closely with program team (RHRN 2, PTY, E4A, and Gen-Gender) to plan and organize the program's events in the most efficient way to influence public, especially young people's, opinion on
Sexual and Reproductive Health and Rights (SRHR) and Sexual and Gender-Based Violence (SGBV).
Detailed program can be accessed on our website: https://rutgers.id/tentang-kami/program-kami/.
B. Scope of Work
Under the supervision of the appointed Project Manager and Project Officer and in close collaboration with the Procurement, Admin and Finance team, the EO will play a critical role in executing events.
Core Tasks:
1. Manage the event implementation. To ensure that the event goes smoothly and that everyone involved in the event does their job. Some aspects of the event implementation include:
● Contacting and being the hub of participants and other relevant stakeholders
● Together with admin team, securing the venue and transportation
● Developing the food menu
● Designing and printing of events materials
● Making sure in good communication with hotel/venue
● Making sure the covid test, protocols, and other in the proper arrangements
2. Working with subcontractors (vendors)
3. Head of logistics and event coordination. This task includes planning transportation (including booking the airlines or train or other transportation), lodging guests, feeding, and putting the right technology in place,
as well as preparing the supporting materials and stationary
4. Determining the venue of the event. It includes create a list of potential venues, and inspect the venue to ensure the condition meet the requirements of the clients
5. Supervise event setups. It includes finding ways to keep the participants of the events engaged and entertained.
6. Select event speakers if required. The EO may help to confirm the speakers' availability for the event and ensure that the event holds as scheduled.
Qualifications:
1. Maximum age of 30 years.
2. Having a good knowledge and awareness about sexual and reproductive health and reproductive rights issues especially on sexuality, gender and human rights is an advantage..
3. Having working experiences on national events online and offline, and good knowledge in Meetings, Incentives, Conferences, and Events (MICE).
4. Experience in the usage of computers and office software packages (MS Word, Excel, etc).
5. Demonstrate excellent oral and written communication skills in English and Bahasa Indonesia.
6. Willing to work mobile and during weekends.
7. Must be able to work with deadlines and be extremely well organized with agile character.
8. Must have multitasking skill and negotiation skill, as well as creativity skill.
9. Must have good interpersonal skills. To be able to interact well with clients, participants, guests during the events, vendors, and be able to build good teamwork with other members of the event planning team.
C. Terms of employment
The appointment is a part-time position with 32 hours maximum per week. The post holder will be based at the Rutgers Indonesia office in Jakarta with frequent travel to Rutgers Indonesia sites.
D. Timeline
Expected to submit the advertisement until August 10th, 2022. Shortlist and interview process during the 11 - 15th of August 2022 and the position is expected on board in the beginning of September 2022.
E. How to Apply
Please send a motivation letter and updated CV to Rutgers Indonesia: recruitment@rutgers.id with the email title: EO POSITION by August 10, 2022 COB.
We do not appreciate receipt of any commercial correspondence through the channels listed for the purposes of replying to this advertisement.
Rutgers Indonesia is an organization that upholds the values of equality and justice; we encourage women, people with disabilities, marginalized groups, various ethnicities and religions to apply to the position in Rutgers Indonesia.
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