DAI Fleming Fund Country Grant to Indonesia is looking for
Liaison Assistant (STTA)
Jakarta Base
Background
The Fleming Fund Country Grant to Indonesia is supporting the government in implementing the National Antimicrobial Resistance (AMR) Action Plan. The fund supports strategies to monitor and contain AMR, to monitor antimicrobial consumption and use (AMC/U), and to improve antimicrobial stewardship. The Fleming Fund Country Grant Indonesia is being implemented by a consortium led by DAI with national and international partners. The implementation of the Fund adopts a One Health approach supporting activities across the human, terrestrial animal, and aquatic animal sectors. The project seeks to strengthen current surveillance of AMR and AMU/C by working closely with the Ministries of Health, Agriculture and Marine Affairs and Fisheries and provincial counterparts to support capacity development in relation to laboratories and testing, surveillance, and information management. The project will also support and seek to engage private sector interests including healthcare providers and animal production industry stakeholders.
Purpose of This Post
The DAI Fleming Fund Country Grant to Indonesia is seeking a dynamic and experienced professional for the short time position of Liaison Assistant.
Description of Duties
- Assist the Liaison Officer in setting up and organizing meetings for DAI with key stakeholders, and/or with any other agencies or persons if so requested, including organizing meeting spaces.
- Maintain detailed and accurate record of meetings including agendas, meeting minutes, follow up /action points. Details of meetings held or cancelled, should also be maintained.
- Deliver documents to all the interested parties and similarly receive documents from both external and internal parties.
- Assist in preparation of payment documents such as payment to enumerators, to resource persons, to moderators and to participant based on invoices.
- Provides administrative support during online events. Assist in preparing attendance lists and making sure they are completed and signed by the participants.
- Conducting and documenting SAM Search for the individuals participating in meeting, workshop, and/or FGD
- Performing other duties consistent with the overall focus of the assignment as assigned by the Liaison Officer
Qualifications and Skills
Required
- Bachelor’s degree in Business Management or equivalent in a relevant field.
- Minimum of 5 years’ demonstrated experience in a related role.
- Strong attention to detail and organizational skills.
Strongly preferred
- Relevant experience working on DFID contract in a related role.
- Relevant experience working with Ministry of Health, Ministry of Agriculture, Ministry of Fisheries and Marine Affairs.
- Familiarity with SBM (Standard Biaya Masukan) No. 60/PMK.02/2021.
- Expertise in events administration and familiarity with finance processes and requirements.
- Knowledge and/or experience in DAI administration and event logistics policies and procedures (TAMIS system) is an advantage.
Characteristics to excel
- Strong sense of integrity is essential.
· Good team worker, interpersonal skills, and good listener.
· Ability to work in a complex project environment, set realistic priorities, and plan project implementation activities based on agreed upon priorities.
· Ability to multi-task e.g. working on multiple events at a time, anticipate and priorities work, energetic and enthusiastic.
· Ability to deal with difficult persons.
· Excellent communication skills and spoken and written Bahasa Indonesia.
Supervision
The Liasion Assistant will work closely and under the direct supervision of Liaison Officer.
Level of Effort/Timeline
Period of performance for this assignment depends on events period that will be conducted starting from September 2022 to December 2022 with up to 60 (sixteen) of LOE (Level of Effort).
Nationality
Indonesian national
Remuneration and package
Remuneration and package will be commensurate with the candidate’s qualifications and experience.
Location
Jakarta
Start date
September 2022
Application closing date
September 4th, 2022
Interested and qualified applicants could send the cover letter and CV at the latest on September 4th 2022, at 05.00 PM Jakarta Time to RecruitmentFFCGIndonesia@dai.com with “Liaison Assistant” in the subject line and specify the availability date in the CV. We regret that we are unable to acknowledge receipt of all applications and only shortlisted candidates will be contacted directly.
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