The Wildlife Conservation Society – Indonesia Program (WCS-IP) has significantly grown over the last decades and contributed substantially to providing support to the Government of Indonesia, through Ministry of Environment and Forestry (MoEF) in conserving Indonesia biodiversity. We currently work in various landscapes nationwide, including in Leuser area, supporting MoEF's technical units, i.e., the Gunung Leuser National Park and BKSDA Aceh. Leuser landscape is a priority area for WCS-IP as it provides critical habitat for endangered species, such as Sumatran orangutan, tiger, elephant, rhino, and helmeted hornbill. WCS-IP also extended the support in supporting the implementation of conservation in the Leuser landscape, including biodiversity monitoring, human-wildlife conflict mitigation, SMART patrols and capacity building to stakeholders and local communities.
In order to achieve our overall goal of saving wildlife and wild places, WCS-IP is currently seeking for qualified candidates to fill the following vacancy:
POSITION OBJECTIVES
The objective of this assignment is to provide support for the smooth and efficient operation of the Leuser Landscape Program Management. The officer is responsible for administrative support required by the staff in his/her area of operation, especially the Leuser, WTP and Sustainable Landscape team. The Administration Officer will work in close coordination with finance and admin department to and report directly to the Senior Administration Coordinator.
SCOPE OF WORKS
ADMINISTRATIVE
- Manage all procurements that require by the project field and liaise with Head Office Admin Coordinator for further procurement process.
- Ensure the upkeep of the field office (building, furniture, equipment, and vehicles) initiate the process for any necessary repair and maintenance.
- Ensure adequate supplies are available in the field office.
- Perform annual and semi-annual physical inventory of all office assets (IT, furniture, equipment, office and project supplies and vehicle).
- Responsible for any travel arrangement (ticketing, accommodation, local transportation) needed by field staff, partners, consultant, and volunteer who are travelling out their work based.
- Provide support for event arrangement (venue, accommodation, and transportation).
- Assist in meeting logistics that is held at the field /field office.
- Assist in filling letters/documents and writing letters.
- Manage petty cash for operational project office.
- Prepare monthly report on advance vs settlement.
OTHER
- Work closely with admin and Finance Officer in Medan and Banda Aceh and Operation in Bogor Office, as necessary to resolve any accounting or administrative issue in the field.
- Responsible to inform new consultant or new staff to meet the financial procedures
REQUIREMENTS
This position will be based in Medan North Sumatra, with possibilities to travel to project sites across Aceh Province and Jakarta and Bogor as required. The ideal candidate will have:
- At least 4 years of experience in finance and administration works for NGO, corporates or public relations agency.
- Graduated from administrative, secretary, or related undergraduate degree major.
- Knowledge and/or experience in administration work is preferable.
- An ability to communicate with board range of people and finding solutions of problems.
- Good interpersonal skills to deal with a diverse group of contacts (including local stakeholders and communities), and ability to be a team player.
- Excellent written and verbal communication skills in both Indonesian and English.
- Aptitude in the use of a MS spread sheet and words, skill in database will be an advantage.
- Having experiences working in Sumatra, especially North Sumatra and Aceh will be an advantage.
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