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The EU Mobility Programme for Myanmar (EMPM) Project at Nuffic Southeast Asia Office is seeking a qualified candidate for the position of Finance and Administration Officer. The position will be based in Nuffic Southeast Asia office in Jakarta, Indonesia.
The main task of the Finance and Administration Officer is to lead and deliver the finance and administration of Cluster Activity (CA) 2: EMPM virtual scholarship and global opportunities programme. Activities will be implemented throughout the Southeast Asia (SEA) region, in relation to Myanmar.
Background
The EMPM project aims at supporting Myanmar's next-generation human capital with education and training through enhancing options for online learning and mobility for students and young professionals. Due to the current situation in Myanmar, access to higher education is limited, leaving young people and students deprived of higher education opportunities. The programme will take place from January 2023 to December 2026 and is implemented by DAAD, Campus France and Nuffic.
About the Position
The Finance and Administration Officer is responsible for managing the financial, contracting and operational functions of the programme team at Nuffic to ensure the process, systems and standards of project delivery are in compliance with EU rules and regulations and meet best practice. S/he will also support the Project Management Office and perform and assist in risk management, managing administrative coordination with partners, and is responsible for ensuring compliance with Nuffic standard operating procedures as well as project contractual requirements.
S/he will work in a team based in Jakarta, in close cooperation with Nuffic staff located at Nuffic's global headquarter in The Hague, the Netherlands as well as the consortium coordinator in Jakarta. This position reports directly to the EMPM Programme Manager for Nuffic.
The key responsibilities of the position include but are not limited to:
Regular Duties:
• Coordination of the financial and administrative management of EMPM for Nuffic Southeast Asia team and partners.
• Develop and process financial control documents for the programme. Manage the financial reporting module in the online programme monitoring system used by the project
• Advise on the overall financial management of EMPM, notably participating in the interaction with the lead partner on cash flow, reporting, contractual and other budgetary or financial requirements
• Ensure compliance of the budget commitments with the financial management rules of the EMPM programme, and with the relevant EU regulations and guidelines.
• Provide financial control on the eligibility of activities carried out, perform financial control of incoming invoices, and ensure proper documentation for the audit trail, support the financial management of the EMPM and the internal monitoring and control of spending, and manage service contracts for the EMPM activities.
• Lead the EMPM audit process on behalf of Nuffic, including participation in audit visits-interactions
• Contribute to the implementation and improvement of internal financial and administrative procedures
• Fulfil other competence-related duties assigned by the Director resulting from the mission and business needs
• Serve as a resource person for Nuffic staff on relevant financial regulations and audit processes concerning EMPM
Specific Duties:
• Verifies, enters, accesses, retrieves, and maintains financial information.
• Ensure that students and universities complete all financial requirements
• Aid users and timely respond to phone and email queries.
• Monitor activity and suggest relevant improvements to the Nuffic team.
• Send financial reminders in order to ensure a high level of completion of the mobility process.
• Act as the first point of contact for individuals, (internal and external) seeking information about the virtual scholarship programme financial regulations
• Travel to Myanmar or SEA countries if needed
Qualifications and Key Competencies
• Bachelor's degree in accounting or an appropriately related field with a minimum of eight (8) years of relevant work experience in a technical role. In-depth Knowledge of and experience in Accounting or Finance, preferably supported by professional qualifications or certificates
• Experience in budgeting; knowledge of EU funding and programme management rules would be highly desirable.
• Demonstrated knowledge and technical skills in project management Experience in working in/with the conflict-affected area is an advantage.
• Demonstrated ability to plan and organise tasks and workflows, with proven ability for accuracy under pressure and adherence to deadlines.
• Good oral and written communication skills; including experience in a cross-cultural environment and international settings.
• Good interpersonal skills demonstrated ability to develop and maintain sound working relationships with stakeholders, particularly in the crisis-affected area.
• Good IT skills with adequate knowledge of Microsoft Office and Outlook (particularly MS Excel and PowerPoint).
• Ability to multi-task, work long and irregular hours, perform tasks outside the usual job scope, and willingness to travel on short notice.
• Excellent command of English, written and spoken; knowledge of the Burmese language and culture is an asset
Remuneration:
The successful candidate will be offered a monthly salary commensurate with the personal qualifications and experience. Other applicable benefits include medical benefits, various paid leaves in accordance with Indonesian Labour Law and an annual wage supplement equivalent to a month's salary. Please note that this position is a local engagement and does not come with a mobility package. This is a fixed-term position with an initial contract duration of one year, with the possibility to extend to four years.
How to apply?
Please send your application highlighting your suitability and potential contribution to the position together with a detailed CV and certified true copies of educational certificates/transcripts via e-mail to: recruitment@nesoindonesia.or.id mentioning 'Finance and Administration Officer' in the subject line. The deadline is 6 February 2023. Only shortlisted candidates will be notified.
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