[newdevjobsindo] Vacancy MSF Indonesia : Archivist for FIN Department

Januari 31, 2023   Comment  

Title	Archivist for FIN Department
Location	DKI Jakarta
Type of Contract	Daily Worker

 

Background

Medecins Sans Frontieres (MSF) is an international medical and humanitarian, non-profit organization acting in accordance with the principles of humanitarian assistance, impartiality, neutrality, medical ethics and medical confidentiality, independent from any political, religious, military or economic authority. In compliance with MSF’s charter and based on an independent assessment of needs, MSF provides medical and humanitarian assistance to populations in distress without discrimination on the basis of ethnical affiliation, religion, gender or political convictions, in the contexts of epidemics, endemic diseases, natural disasters and conflicts. The humanitarian and impartial nature of MSF’s action and operational principles is recognized and respected by the Parties as a requirement for and condition of MSF’s activities. MSF in Indonesia is working under a Memorandum of Understanding (MOU) with the Ministry of Health (MOH) that does not allow staff to perform direct service provision to beneficiaries unless given exceptional permission. The areas of intervention in the current MOU is DKI Jakarta and Banten Province

 

Main Purpose

Under the direct supervision of the Finance & Accounting Manager, the archivist will be responsible to assist the Finance Department on the reorganization of Adolescent Health project Files from 2018 to 2022 either the paper or electronical documents generated by projects . Working from Office at Coordination Office for 20 working days .

Accountabilities

Identify and matched project documents  period of 2018-2022 with the sequence no of   accounting software (Unifield) Scan any missing documents from the One drive folder to ensure the data from the paper data and scanned data are matched. Identify and maintain a list of master documents and records of electronic files in MSF one drive to ensure project files from 2018-2022 are well kept and maintained. Implement relevant MSF policy and guidelines to reorganization of stored and archived documents from Banten office and records in a secure, hermetically sealed physical or digital repository in accordance of MSF guideline and protocol. Prepare a backup folder available for all documents from 2018-2022, and established an easy access available for the FIN Department, Head of Mission and the Field Accounting Controller

Requirements

Bachelor’s degree in secretarial, administration, finance, accounting or other related discipline 1-2 years of experience in document and record management Desirable previous experience with MSF/NGOs Essential computer literacy (word, excel)

How to apply

Please send your application: Cover Letter, Updated Curriculum Vitae including name, addresses, email ad- dress & phone number of 3 (three) referents to Human Resource via jakarta- recruitment@msf.org  and should indicate “ACFIN ” on the email subject.

Applications will be considered until 6 February 2023 . Please note that only short- listed applicants meeting the above requirements will be contacted.

 

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.