Title: Procurement Specialist
Project: USAID Ber-IKAN Activity
Location: Jakarta, Indonesia
Reports to: Director, Finance and Operation (DFO)
GENERAL DESCRIPTION
Company Description
Resonance is a global consulting firm that delivers market-based solutions to address the world's toughest challenges.
We work with changemakers in the private sector and the international development community to solve wicked problems and promote market opportunity. We specialize in developing partnerships, innovation, sustainable business models, and impact finance that drive impactful results.
Across our work, we integrate diverse voices and perspectives, and promote collaboration across sectors and up and down the chain—from the field to the boardroom. Throughout, we translate client ambition into action and impact on the ground.
Project Description
Resonance is seeking candidates to serve as the Procurement Specialist for the USAID/Indonesia Ber-IKAN Activity, a five-year project operating until July 2027. The Collaborative Fisheries Management or "Ber-IKAN" Activity seeks to advance Indonesia's self-reliance to protect marine biodiversity by improving sustainable and equitable management of fisheries. It contributes to the 2020-2024 USAID Indonesia Country Development Cooperation Strategy, and focuses on the following four main objectives:
1. Improved adoption of and compliance with evidence-based fisheries policies for priority fisheries.
2. Strengthened small-scale fisheries governance.
3. Increased government and market-based incentives for sustainable seafood products.
4. Improved protection of ETP marine species affected by fishing practices.
RESPONSIBILITIES/ESSENTIAL FUNCTIONS
· Conduct procurement of goods and services for the USAID Ber-IKAN activity.
· Oversee solicitations, bids and proposals, and quotes from vendors in adherence with policies & approved requisitions.
· Conduct price/cost/reasonability analyses, create and maintain transparent selection memos documenting the procurement process for any services or goods provided.
· Conduct thorough market research efforts to identify and qualify potential suppliers (and products/services).
· Monitor, track and expedite all project procurement activities and delivery status of goods/services.
· Ensure that beneficial, ethical, and open supplier relationships are created and maintained according to procurement policies.
· Maintain procurement file system in Resonance's SharePoint system
· Monitor and track procurement activities and delivery status of goods/services.
· Ensure complete backup documentation for procurement purchases is submitted to project's Finance Team and that records are maintained as per USAID and Resonance requirements.
· Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance.
· Assist and collaborate in external or internal audits as necessary.
· Ensure Resonance/USAID and US FAR policies, and procedures are followed and enforced.
· Train other USAID Ber-IKAN staff as needed in compliance with Resonance and USAID procurement requirements, as necessary
REQUIRED EDUCATION & EXPERIENCE
· Bachelor's degree in Business Administration or related field
· 8+ years of relevant experience and progressive responsibility in procurement at the mid-level of an organization
· Minimum 3 years' experience working in a procurement role for USAID funded projects
· Experience leading and managing the procurement & acquisition aspects of USAID funded projects, including a demonstrated understanding of applicable procurement-related USG & Federal Acquisition Regulation (FAR) regulations
· Accuracy in working with large amounts of data
· Ability to respond effectively to time sensitive demands & inquiries
· Proficiency using Microsoft office suite, and other relevant software
· Demonstrated strong problem-solving skills as well as exceptional customer/vendor relations (both internally & externally); provides sound business judgment and contractual oversight
· Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process
· Ability to manage and prioritize multiple concurrent bids
· Excellent communications and personnel management skills and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds
· Extremely well organized and self-directed individual with sound technical skills, and analytical ability
· Fluency in English is required
APPLICATION SEND
Interested applicants are invited to send their CV to
ber-ikanrecruitment@resonanceglobal.com. Please send applications no later than
March 6, 2023. Applicants are instructed to write "Procurement Specialist Application – NAME" as the Subject line of their email.
We regret that we are unable to acknowledge receipt of all applications and only shortlisted.
candidates will be notified.
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