[newdevjobsindo] HR COORDINATOR /PAM ASSISTANT

Juni 08, 2023   Comment  

Position	HR COORDINATOR/PAM ASSISTANT
Reports to (Hierarchical):	HR COORDINATOR/PAM
Reports to (Functional):	HR COORDINATOR/PAM
Supervises (Function):	HR ASSISTANT, CLEANER
Background

Medecins Sans Frontieres (MSF) is an international medical and humanitarian, non-profit organization acting in accordance with the principles of humanitarian assistance, impartiality, neutrality, medical ethics and medical confidentiality, independent from any political, religious, military or economic authority.

 

In compliance with MSF’s charter and based on an independent assessment of needs, MSF provides medical and humanitarian assistance to populations in distress without discrimination on the basis of ethnical affiliation, religion, gender or political convictions, in the contexts of epidemics, endemic diseases, natural disasters and conflicts. The humanitarian and impartial nature of MSF’s action and operational principles is recognized and respected by the Parties as a requirement for and condition of MSF’s activities.

 

MSF in Indonesia is working under a Memorandum of Understanding (MOU) with the Ministry of Health (MOH) that does not allow staff to perform direct service provision to beneficiaries unless given exceptional permission. The  area  intervention in the current MoU is DKI Jakarta and Banten Province  with  program The Disaster and Health Crisis Management Program

 

Main Purpose

Implement administrative  and HR procedures in order to ensure documentary traceability as well as compliance with local labour and regulations, under the HR Coordinator/PAM’s supervision.

 

Accountabilities

Following the HR Co/PAM’s instructions, supervise that the internal regulations are followed in the mission in order to ensure labour and organization regulation compliance Carry out all the administrative duties in the recruitment process Accurate and timely management of HR and Administration documentation, filling, and reporting Execute, under the HR Coordinator/PAM supervision, employee contract related activities in order to ensure legal compliance. Carry out all the administrative  and conduct o HR and administration of induction/onboarding procedures as well as any other important information  include Liaise with line managers/relevant departments. Supervise the payroll process, variable pay slip elements on Homere,list of employees and amounts payable in order to ensure accuracy and on time payroll payment. Follow-up cost of living on a regular basis. Support HR Co/ PAM for  staff training activities  include evaluate the results in order to improve return on training expenditures. Supervise to draw up and update  holiday planning in order to schedule staff shifts and cover operational needs. Supervise mission budget execution in order to detect deviations and recommend corrections. Supervise management of travel and files of all Staff arriving/departing the Mission, including International Staff documentation Ensure that all staff have valid work, stay, travel permits. Support HR CO/PAM to ARO, update of living and other task relate in relate to HR/ADM

 

Requirements
Education	Desirable Bachelor's degree in  degree in  management or administration or human resource related studies
Experience	Essential  At least 3 years  experience in Human resources and Administration Previous work in MSF or other humanitarian agencies
Skills	Able to understand and implement policies, tools and processes related to legal management of the project Able to execute organization administrative policies, tools and processes Able to detect training needs under supervision Able to capture all the employee data required by organization in the database and the payment of the staff , administrative follow up of employees using the software Behavioral Flexibility : Adapts behavior to the needs of the situation Stress Management: Understands other people’ s stress Results and Quality Orientation: Works towards objectives, preserving established standards
How to apply

Please send your application: Cover Letter, Updated Curriculum Vitae including name, addresses, email ad- dress & phone number of 3 (three) referents to Human Resource via  msf-jakarta-recruitment@msf.org and should indicate “HRA ” on the email subject.

Applications will be considered until  12 May 2023 . Please note that only short- listed applicants meeting the above requirements will be contacted.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

 

Best Regards

MSF Indonesia Recruitment

Email : msf-jakarta-recruitment@msf.org

Médecins Sans Frontières | Dokter Lintas Batas

MSF-Indonesia, Jakarta Office

Jl. Benda Bawah No 18A | Cilandak Timur, Pasar Minggu | Jakarta Selatan