JOB VACANCY
Finance Assistant – Palu, Central Sulawesi
Yayasan Relief Islami Indonesia (YRII) is an independent humanitarian and development organization. YRII, previously Islamic Relief Worldwide in Indonesia as globally with Islamic Relief Worldwide we have been fighting poverty and injustice for 30 years, in a world where more than three billion people still live in poverty
Country Purpose:
Islamic Relief Worldwide in Indonesia has been operating since 2003, and officially became the Yayasan Relief Islami Indonesia in January 2022. The objective of the Yayasan Relief Islami Indonesia program is to contribute to the social welfare of the Indonesian people and to alleviate suffering. The main sector for the programme includes:
• Water and Sanitation
• Sustainable livelihood
• Education
• Child Welfare
• Shelter
• Disaster Risk Reduction
• Climate Change
The geographical area: NTB, Aceh, Central Sulawesi, West Sulawesi and Jakarta Province and will be expanded to all regions of Indonesia according to the development of the organization. The implementation of the program is carried out directly by YRII or through cooperation partners.
Yayasan Relief Islami Indonesia is seeking Finance Assistant Based in Palu – Central Sulawesi.
Reporting Line:
Post holder would directly report to Area Coordinator.
Key Duties and Responsibilities:
General
- Assist Project Coordinator in Finance & Administration
- Assist collect, compile and storing the project data
- Support in preparing training, workshop, meeting etc.
- Report the administration activity to country office
- Maintain office administration
- Implement financial policies and procedures
- Establish and maintain cash controls
- Establish, maintain and reconcile the general ledger
- Prepare and reconcile bank statements
- Establish and maintain supplier accounts
- Processes supplier invoices
- Issue cheques for all accounts due
- Ensure transactions are properly recorded and entered into the Microsoft Dinamic AX (accounting system)
- Any other tasks will be given by the line manager
Cash Payments:
- To check that approval of competent Authority has been taken to make the payment.
- Petty Cash handling & security
- Daily cash closing to have proper control on petty cash
- To deal with routine financial queries base on Islamic Relief along with the donors' financial procedure/guidelines
Bank Payments:
- Checking the Invoices raised by suppliers and vendors.
- To check that approval of competent Authority has been taken to make the payment.
- Preparation of cheques and ensure signatures thereon.
- To deduct applicable tax from each and every payment.
- Preparation of documents and cheques in terms of budget transfer to partners based on MoA
Maintain financial record, Budgeting and Reporting:
- Keep up date all financial record using Microsoft Dynamic AX
- Ensure and maintain proper placement of financial data, scanning and filing according to IRI archiving policy
- To operate specified financial modules/ ledgers as directed Finance Officer
- Prepare of Monthly Bank and Petty cash reconcliation Reports and submitted to Finance Officer for review before submit to Finance Manager
- Review and control Budget Vs Expenses and provided advise to project Coordinator regarding project expenditures
- Review Financial Reports from Partners
Receipt of Funds:
- Keep update record of receipts & ensure to deposit these amounts in IR's official account
Bank Liaison:
- Liaison with banks to keep latest development in banking laws and regulations
- Preparation of Monthly Bank Reconciliation Statement
Requirements:
- University degree of accounting background or related field / At least Diploma/Bachelor's degree in the relevant studies
- Proven years of finance related experience in an NGO or a commercial environment
- Good management skill
- Excellent knowledge of computer operation (Windows, Excel, Power Point)
- At least 2 years' experience in Finance
- Must be able to read, write and speak fluent English
- Knowledge of financial accounting systems or similar financial reporting software highly preferred (Dynamic AX; ERP; quick-books).
- High level of attention to detail and accuracy
Strong interest in development work with respect for confidentiality and commitment to YRII's overall aims and objectives, including gender, equality and equal opportunities in all aspects of YRII's work.
YRII is a faith based-non government organization that respects diversity and inclusiveness. Applicants from diverse religions, gender, race, and physical impairment are encouraged to apply.
Accountability:
All YRII team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field project.
Safeguarding:
Yayasan Relief Islami Indonesia participates in the inter-Agency Misconduct Scheme to ensure that our operations and programs, staff, representatives, children, young people and people at risk are protected against the risk of harm and abuse. With a zero-tolerance approach YRII is committed to responding appropriately and constructively to any and all information related to safeguarding issues during recruitment process.
How to apply :
Please send only your application letter and CV to the email address:
irid.recruitment@islamic-relief.or.id
Applications submit directly to Yayasan Relief Islami Indonesia Office will not be considered.
Only short-listed candidates will be contacted.
The deadline for submitting applications : July 10th, 2023
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