About the organization:
Yayasan Relief Islami Indonesia (YRII) is an independent humanitarian and development organization. YRII, previously Islamic Relief Worldwide in Indonesia as globally with Islamic Relief Worldwide we have been fighting poverty and injustice for 30 years, in a world where more than three billion people still live in poverty
Country Purpose:
Islamic Relief Worldwide in Indonesia has been operating since 2003, and officially became the Yayasan Relief Islami Indonesia in January 2022. The objective of the Yayasan Relief Islami Indonesia program is to contribute to the social welfare of the Indonesian people and to alleviate suffering. The main sector for the programme include:
• Water and Sanitation
• Sustainable livelihood
• Education
• Child Welfare
• Shelter
• Disaster Risk Reduction
• Climate Change
The geographical area: NTB, Aceh, Central Sulawesi, West Sulawesi and Jakarta Province and will be expanded to all regions of Indonesia according to the development of the organization. The implementation of the program is carried out directly by YRII or through cooperation partners.
Yayasan Relief Islami Indonesia is seeking Logistic & Admin Coordinator based in Jakarta - Indonesia.
Reporting Line:
Post holder would directly report to Deputy CEO II – Head of Operations.
Overall Responsibility:
Under the guidance and direct supervision of the Deputy CEO II – Head of Operations, the Logistic and Admin Coordinator will provide and support overall YRII’s project Logistics and Admin. The post holder will responsible for executing the procurement plan, monitor and manage assets
Key Duties and Responsibilities:
• Participate in Project coordination team planning and implementation of activities.
• Ensuring and executing procurement plan of all projects accordingly
• Ensuring and monitoring the implementation of logistics/technical activities according to IRI procurement and logistic SOP and time frame including the following:
- Supply: implementation and maintenance of appropriate supply chain procedures for the project (Order Processing, Procurement, Warehouse and Transport and Customs).
- Logistics: (transport of goods and staff, communications, vehicles, equipment/installation and infrastructures, installation and maintenance of functional office spaces)
• Lead and monitor the tendering process including ensuring proper tender documents are produced, tender evaluation, tender award, and assessing the quality of work, etc.
• Responsible for managing suppliers/vendors lists and activities, screening, reviewing proposals, developing performance specifications, and acting as liaisons between supplier/ vendors and organizations.
• To ensure proper managing of IRI assets including categorization, aquisition, record keeping, assigning, usages and responsibility, movement & transfers, disposal and retirement of assets, etc.
• Compile, review, and maintain all logistic and procurement data (e.g. contracts, tender documents, etc) according to IR archiving policy
• To ensure proper managing vehicle according to IRI SOP including purchasing of vehicle, vehicle usage, maintenance, reporting, retirement and vehicle disposal
• Responsible for storage data and monitor vehicle registration and insurance status.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Responsible for scheduling or expediting deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Reviewing requisition orders in order to verify accuracy, terminology, and specifications from program teams.
• Monitor contractor performance, recommending contract modifications where necessary.
• Responsible in travel arrangement including ticketing, accommodation, travel permit, visas, etc for IRI staff and guest according to IRI policy.
• 1Responsible in determining proper storage methods, identification, and stock location based on turnover, environmental factors, and physical capabilities of facilities.
• 1Maintain and update records on the use and/or damage of stock or stock handling equipment. Inspection of stock items for wear or defects, reporting any damage to supervisors.
• Prepare and maintain records and reports of inventories, price lists, shortages, shipments, expenditures, and goods used or issued.
• 1Responsible to monitor in-house inventory movement and complete inventory transfer forms for book keeping purposes. Coordinate with related departments to manage inventory / assets at multiple office locations
• Coordination with finance staff on preparing the payment request for all procurement activities according to payment check list
• Supervise the duties of Logistics and admin Officer.
• Perform any other duties as required by Business Support Manager
Skills and Competencies:
• At least 5 years work experience in a similar job
• Bachelor Degree from Social, Bussines Development or Administration Management or similar field studies
• Two years of proven experience in leading and managing multiple program and / or office management in Sub National level
• Experience of communicating and representation with a range of people, organizations and cultures
• Knowledge and practical understanding of and ability to work within both relief and development activities
• Results and Quality Orientation
• Familiar with internet, e-mail and computer literacy
• Able to communicate in English and Bahasa Indonesia, both written and verbal
• Good interpersonal and communication skills in Bahasa Indonesia and cross-cultural environment
• Proven ability to be flexible in demanding situations
• Capacity to work under time pressure and sometimes extra hours
• High level of motivation
• Attention to detail and the ability to be systematic and organized
• Accountable and Takes a proactive approach to handle the jobs
• Actively establishes and maintains high standards
Requirements:
- Minimum of 3 years experience in Administrative Management
- At least some experiences in Admin and Logistic, preferably with an international NGO
- Capacity to work under time pressure and sometimes extra hours
- Able to communicate in English and Bahasa Indonesia, both written and verbal
Strong interest in development work with respect for confidentiality and commitment to YRII overall aims and objectives, including gender, equality and equal opportunities in all aspects of YRII’s work.
YRII is a faith based-non government organization that respects diversity and inclusiveness. Applicants from diverse religions, gender, race, and physical impairment are encouraged to apply
Accountability:
All YRII team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field project
Safeguarding:
Yayasan Relief Islami Indonesia participates in the inter-Agency Misconduct Scheme to ensure that our operations and programs, staff, representatives, children, young people and people at risk are protected against the risk of harm and abuse. With a zero-tolerance approach YRII is committed to responding appropriately and constructively to any and all information related to safeguarding issues during recruitment process.
How to apply :
Please send only your application letter and CV to the email address:
irid.recruitment@islamic-relief.or.id
Applications submit directly to Yayasan Relief Islami Indonesia Office will not be considered.
Only short-listed candidates will be contacted.
The deadline for submitting applications : August 24, 2023
This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. E-mail transmission cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the contents of this message, which arise as a result of e-mail transmission. If verification is required please request a hard-copy version.
0 Comments:
Posting Komentar