TERMS OF REFERENCE EVALUATION OF BUCRACCE PROJECT
| Project Title | Building Community Resilience Against Climate Change (BUCRACCE) |
| Name of Activity | Project Evaluation |
| Proposed Budget | IDR 120.000.000 (inc. tax) |
| Budget Line | ID020_000004_038 |
A. Introduction: About Islamic Relief
Islamic Relief is an international aid and development charity, which aims to alleviate the suffering of the world's poorest people. IR is an independent Non-Governmental Organisation (NGO) founded in the UK in 1984. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities - regardless of race, religion or gender.
Our vision: Inspired by our Islamic faith and guided by our values, we envisage a caring world where communities are empowered, social obligations are fulfilled and people respond as one to the suffering of others.
Our mission: Exemplifying our Islamic values, we will mobilise resources, build partnerships, and develop local capacity, as we work to:
Enable communities to mitigate the effect of disasters, prepare for their occurrence and respond
by providing relief, protection and recovery. Promote integrated development and environmental custodianship with a focus on sustainable livelihoods. Support the marginalised
and vulnerable to voice their needs and address root causes of poverty. We allocate these resources regardless of race, political affiliation, gender or belief, and without expecting
anything in return. At the international level, Islamic Relief Worldwide (IRW) has consultative status with the UN Economic and Social Council, and is a signatory to the International Red Cross and Red Crescent Code of Conduct. IRW is committed to the Millennium Development Goals (MDGs) through raising awareness of the issues that affect poor communities and through its work on the ground. Islamic Relief are one of only 13 charities that have fulfilled the criteria and have become members of the Disasters Emergency Committee (www.dec.org.uk)
IRW endeavors to work closely with local communities, focusing on capacity-building and empowerment to help them achieve development without dependency. Please see our website for more information http://www.islamic-relief.org/. Since 2022, Islamic Relief Indonesia has been transformed into local non-government organization. YRII has objectives to contribute to the social welfare of the Indonesian and tosave lives and alleviate suffering. Through its projects, YRII has continuously been providing safe drinking water, improving hygienic sanitation facilities, increasing hygiene awareness, empowering the capacity and livelihood as well as providing shelters for people who affected
by disasters and climate change, contributing in strengthening food security, improving the nutrition for malnourished children, and sponsoring orphan children to increase their welfare. The focus geographical areas of YRII are Banten, NTB, Aceh, and Central Sulawesi. Moreover, the temporary office was also established in West Sulawesi during earthquake emergency on the early of January to July 2021.
B. Project Context and Background
The Yayasan Relief Islami Indonesia (YRII) has been conducted a climate change project called Building Community Resilience against Climate Change (BUCRACCE) from Islamic Relief USA. The project has been implemented in Bima and Dompu, West Nusa Tenggara Provinces for a period of 2 years started from October 2021 to September 2023. In terms of the project implementation, YRII is partnered with local organizations in Bima and Dompu called LP2DPM and LP2DER. In the remaining month of project implementation period, BUCRACCE PROJECT will end in September 2023. Therefore, an evaluation study is required to be conducted to evaluate the project implementation and measure whether the output and target have been achieved.
The outcomes of the BUCRACCE Project are:
(1) improved capacity of 20 communities in Dompu district and Bima (District and City) in managing barren forest, barren slopy land and unproductive home-yard through agroforestry mechanism, slopy land agriculture technique (SALT), and home yard business for their livelihood so they can participate in climate change mitigation, reduce their role as key disaster risk drivers, and promote gender equity by September 2023
(2) By the end of the project, the 20 targeted communities in Dompu district and Bima (city and district) will be better prepared to withstand againts, to cope with, and to build back better after shock caused by climate induced emergency by September 2023.
The purpose of this evaluation is to document and inform the stakeholders (donors, partners and beneficiaries) of the project’s relevance, effectiveness, sustainability, the potential impact in relation to project outcomes and the lessons learned, disaggregated per type of beneficiary (men, women, youth). The end of project evaluation shall relate largely to the evaluation to allow measuring progress and the contribution of the project.
C. Objective
The evaluation will cover the entire BUCRACCE Project duration, from October 2021 to
September 2023. The overall objective of the evaluation is to assess the impact of the project on targeted beneficiaries and provide stakeholders with information on the performance of the project
from beginning to end, document important lessons learned and provide practical
recommendations for promising practice that can be replicated into other project that have similar interventions- the project end evaluation will seek to understand the relevance, efficiency, effectiveness, impact and as well as the achievement of the project.
The evaluation should provide assessment against project aims, the project objectives and results based on the Project logical-model and the proposed intervention. The evaluation objectives are consisting:
a) To assess the relevance/appropriateness of the theory of change of the project: Is the project addressing urgent needs and were suited to the priorities of the beneficiaries that will make a difference to the lives of the most vulnerable communities in terms of access to sustainable livelihood and production
b) Assess the efficiency: The evaluator will assess whether activities of the project were cost- efficient, were achieved on time and whether they were implemented in the most efficient way compared to alternatives or not.
c) Assess the effectiveness of activities and achievement of targets/outcomes
d) Assess the project’s achievements in relation to the project’s objectives and intended results stated in the project document, logical framework and project implementation plan.
e) Evaluate the impact/change on the intended beneficiaries and how the project has contributed to these changes, Assess the extent to which project outcomes will be sustained beyond the life of the project.
f) Lesson learnt: Identify the key lesson learned and the promising practice that can be replicated in other projects that have similar interventions.
| Relevance Efficiency | • • • | Investigate and make conclusions on the appropriateness of project concept to the problems it was supposed to address taking into account the prevailing social and economic context of project location Review the complementarity of the project with other interventions particularly how this project has contributed to the reduction of vulnerability through the provision sustainable livelihood and capacity building on adapting and mitigating with climate change Review the project design including the risks and assumptions and their impact on the project. |
| • • • • • • | Assess how well the project activities transferred the available resources into the intended results in terms of quantity, quality and time. Assess how the project strategy used induced sustainable change, particularly in regard to working with Local government and community participatory processes. Assess how inputs and means have been converted into activities and the quality of the results achieved. Analyse the efficiency of the project implementation and monitoring at result level using the indicators of the log frame and the proposed timetable. Assess the level of collaboration with other agencies and the various project stakeholders. Verify the appropriateness of the project implementation approach and the innovativeness and response by project management to bring changes to the social environment in which the project operates. | |
| Effectiveness | • • • | Measure the extent to which the project achieved its outcomes and purpose using the OVIs column of the Logical Framework Assess whether planned benefits have been delivered and received as perceived by project management and target groups and will continue towards the intended purpose. Analyse the effectiveness of project strategies and capacity building efforts to determine if they are sustainable. |
| | • • • • | Determine the progress made in achieving results of the project at all levels. Assess the quality of operational work planning, budgeting and how the project managed the originally identified risks and others that may not have been foreseen. Assess the quality of reporting. Check if the assumptions were correct and if not how this has affected the project achievements |
| Impact | • • | Analyse whether the project has made milestones that will contribute to the sustainable development goal of sustainably improving access to basic needs by vulnerable communities and other disadvantaged groups. Determine the impact the project has made on improving living standards to the direct project beneficiaries. |
| Sustainability | • • • • • • • | Evaluate the stakeholder participation in the management/implementation of the project; Measure the level of local ownership and confirm whether key stakeholders are committed to continue and build on the achievements of the project; Confirm whether the community has the intent and capacity to continue the support activities including financial and technical capacities. Assess if the regional environment, socio-economic, political and cultural factors are conducive to the continuity of the project support activities. Assess to which level sustainability has been considered in planning and execution of activities particularly in respect to institutions, formal and non-formal, as well as technical and cross cutting issues; Validate the exit strategy in place. To enable a possible replication, the evaluator is to check whether the process and lessons learned are being documented appropriately so they can be translated into a methodology which will enable others to replicate the activities more easily and effective (multiplier effects). |
| Cross-cutting | | |
| Issues | • | Particular attention will be given to special needs, vulnerable and marginalized groups, gender, cultural identity, peace building, environment mainstreaming and capacity building in the project. |
On the basis of the above- mentioned assessment
• Measure the extent to which the project is successful in achieving its purpose in the targeted region. Analyse strengths and weaknesses of the project and identify lessons learned.
D. Location and Target
The study will be conducted in Bima City, Bima District and Dompu District targeting 20 communities (10 communities in Bima City/District and 10 communities in Dompu District)
E. Methodology
F. Key Evaluation Deliverable
The key deliverables of this evaluation will include:
Output 1: A detailed work plan developed with and approved by YRII, setting out the detailed
methodology and deliverables prior to commencing the field visits.
Output 2: The consultant will submit a comprehensive end line evaluation report in both electronic version and signed hard copy. The document should be very precise and address each specific objective.
The incumbent will submit the following:
Inception report on the execution of the assignment within three days of the commencement of the consultancy; setting out how he/she will approach the assignment, proposed methodology, evaluating team, proposed budget and detailed work plan and data collection tools, including draft survey questionnaire for collection of field-level data.
Draft comprehensive end line evaluation report which should include at least the following:
• Executive summary (2 pages)
• Background
• Introduction
• Purpose and objectives
• Description of Methodology
• Analysis and Findings
• Conclusion and recommendations
Output 3: The consultant will also deliver a high quality Power-Point presentation to wider audience such as IR staff, project local partners and other stake holders
Output 4: Final report, incorporating Project teams’, Programme Manager’s and other
stakeholders’ input, completed after input is received.
The written report will be:
• Produced in English language and using grammatically correct, clear and concise
language.
• The report format and text shall be in A4 paper size and a legible Times New Roman 12 font size.
• At least one signed hard copy and one electronic copy by the agreed deadline.
• Final report; to be produced in the formats and schedules formats stipulated by IRW and in
accordance with IRW consultancy procedures
G. Evaluation Timeline
The consultancy period is expected to run starting from 1st September 2023 – 30th September
2023, starting from the agreement contract sign-offdate and ending when the final evaluation study report has been formally approved by YRII.
| Action | Date | Who |
| Call for proposal | 5 September 2023 | HR & Logistic Team |
| Final date for submission of proposal | 15 September 2023 | HR & Logistic Team |
| Proposals considered, short-listing and followup enquiries completed | 18 September 2023 | HR & Logistic Team |
| Consultant interview and final selection | 20 September 2023 | HR & Logistic Team |
| Consultancy Contract sign | 22st September 2023 | HR & Logistic Team |
| Meeting with the consultant and agree on an evaluation methodology, action plan, workingschedule | 24th September 2023 | Consultant, MEAL and Program Team (local partners) |
| Submission of Inception Report (at least 7daysbefore commencing the evaluation) | 26th September 2023 | Consultant |
| Evaluation/Data collection | 26th September – 3rd October 2023 | Consultant |
| Collation and analysis of evaluation data, andsubmission of the draft report to YRII/IRW forfeedback | 10th – 15th October 2023 | Consultant |
| Data cleaning and validation | 16th October 2023 | Consultant |
| Exit Meeting | 18th October 2023 | Consultant, MEAL and Program Team (local partners) |
| IRW/YRII responses to draft report | 20th October 2023 | MEAL and Program Team (local partners) |
| Final report | 25th October 2023 | Consultant |
H. Qualification and Experience Required
The consultant must demonstrate evidence of high level of research experience especially in conducting evaluation study on the issues of climate change. The consultant should possess strong statistical/quantitative and qualitative research skills with excellent writing abilities. An appreciation and understanding of team work are highly required together with a high level of professionalism and ability to meet tight deadlines.
The specific required qualifications are below;
• At least a Master’s Degree in environment studies, agriculture, developmental studies,
and social science or related field for the lead consultant OR a minimum of Bachelor’s Degree on the relevant academic areas with 7 years of progressive experience in research can be acceptable.
• Five years demonstrated experience in research in context like Indonesia with sound understanding of cross cutting themes such as child protection, child rights and
awareness.
• Knowledge in Research Methodologies and application of various tools including practical experience in assessments, planning, implementation, monitoring and evaluation of community-based interventions
• The incumbent should have proven experience of using participatory methods as the
means of data collection and analysis.
• Fluency in spoken and written English, knowledge of local language is an advantage
• Excellent analytical and report writing skills with skills in using statistical packages such as SPSS.
I. Ethical Consideration
The consultant is obliged to respect the following ethical and child protection requirements:
• Fair and inclusive: the consultant should seek the views of various stakeholders: Children with and without disabilities, street children, youth, their families, CSOs, community, partners and government actors and be able to identify and address potential conflict of interest and unequal power relationships. Special efforts should bemade to make the research process child-centred and sensitive to gender and inclusion.
• Conflict of interest: the consultant must demonstrate the necessary independence and declare any conflict of interest and potential biases, including bias towards any of the stakeholders, target groups, types of research methodologies or approach, social,political or religious prejudice.
• Based on rights and ethics: the consultant must respect the rights and dignity of participants as well as comply with relevant ethical standards and YRII’s Child ProtectionPolicy and Code of Conduct.
• The research must ensure: appropriate, safe, non-discriminatory participation; a processof free and un-coerced consent and withdrawal and confidentiality and anonymity of participants. The informed consent of each person (including children) participating indata collection should be documented.
J. Allocated Budget
The budget allocation for this final evaluation including meeting and tender process allocated from the BUDLOC project is IDR IDR 120,000,000.- (a hundred and twenty million rupiah) including tax and it will be charged under budget lines of ID020_000004_038
K. Application Process
YRII invites consultants/Consulting firm with the experience and skills described above. Applicants are being requested to send their proposals (Technical and Financial) including:
A. Technical Proposal includes:
• Experience of carrying out the similar type of task
• Description of methodologies
• Updated CV of the candidate
• Tentative Work plan.
• Appropriate outline of the report.
B. Financial Proposal includes • Budget Breakdown
• Budget breakdown
The application is submitted to: irid.procurement@islamic-relief.or.id
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