Open to Internal and External Candidates
Reference No. : CFCV/ID10/2023/046 REISSUED
Position Title : Intern (Health Information & Administration)
Duty Station : Kupang
Organization Unit : Migration Health Unit
Classification : Intern
Type of Appointment : Internship Contract
Report to : Head of Field Office
Estimated Start Date : As soon as possible
Closing Date : 06 October 2023
Context:
Operational in Indonesia for more than 40 years, IOM Indonesia is one of IOM's large missions in the world working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking Labour Migration/Labour Mobility and Social Inclusion (CT-LM/LMSI), Disasters, Climate and Resilience (DCR), Immigration and Border Governance (IBG), Refugee Care, Migration Health, Migration Policy and Data Hub, and Resettlement and Voluntary Returns.
IOM Indonesia aims to improve the quality of care for refugees and asylum seekers referred to IOM by the Government of Indonesia according to applicable international humanitarian and human rights standards. IOM also contributes to the increased protection of vulnerable subgroups of displaced persons, such as unaccompanied migrant children (UMCs), victims of sexual and gender-based violence, pregnant women, and the elderly, among others, through the establishment of referral mechanisms involving the active participation of specialized state and non-state service providers.
Under the guidance and direct supervision by Head of Field Office in Kupang, and overall supervision of National Migration Health Officer of Eastern Region in Makassar and Senior Migration Health Adviser (SMHA) in Jakarta the incumbent will provide assistance on health information and administration of data collection from health service and data from health program/activity as well as from monitoring evaluation, into database analysis, and health information system including assist other migration health related activities in IOM field office Kupang.
Responsibilities and Accountabilities:
- Assist HoFO in supporting the Programme Clerk (Health Care) for health information and
database administration of medical information both paper- based and electronic of medical
record from any level of health care to be linked to medical profile and statistical output - Assist the Programme Clerk (Health Care) to collect health service utilization data form
health service provider (hospital, clinic, laboratory etc.) to be input in the database of health
information system - With assistance of Programme Assistant (Health Care), collect data from health activity such
as health promotion, education, workshop etc. to be input into the database of health
information system - Assist the Programme Assistant (Health Care) to collect medical record from health service
provider and beneficiaries and transform it into electronic medical record and upload it into
database of health information - Assist the Health Care team in monitoring and evaluation of health programme by conducting
inspection, and data collection such as for hygiene and sanitation monitoring of
accommodations including food and rations. - Compile, if necessary, and read the minute of the latest health staff meeting and the action
points noted in the meetings. - Assist the Health Care team to ensure all medical documents, old and current are scanned
and saved according to the program electronic filling system and hard copies are managed or
kept in line with the requirements. - Assist the Health Care team in receiving and checking all incoming invoices from suppliers,
services providers, and submit document for verify process by health team - Undertake any other related duties as may be assigned.
Required Qualifications and Experience
Education
- Applicants enrolled in the final academic year of a first university degree programme
(minimum under-graduate school) in statistic, public health, medical record and informatics
engineer or informatics management and others at the time of application of internship; - and/or applicants who are enrolled in a second university degree (graduate
school/equivalent) or have graduated with a university degree within one year of graduation
Experience
- Previous experience in the field of health information, database management and skill using
database tools such as Microsoft Excel, Access or SPSS are considered an asset and will be
highly regarded.
Skills
- Ability to write clear and concise reports.
- Good level of computer literacy; proficiency in Microsoft Office particularly Word is required.
Languages
Proficient in English and Bahasa Indonesia, both written and spoken.
Competencies
The incumbent is expected to demonstrate the following values and competencies:
VALUE
- Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible. - Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct. - Professionalism: demonstrates ability to work in a composed, competent, and
committed manner and exercises careful judgment in meeting day-to-day challenges.
CORE COMPETENCIES – Behavioural indicators – Level 1
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.
How to apply:
Interested candidates are invited to submit their applications in ENGLISH, with:
- Cover letter, clearly specify suitability and availability date, followed by your updated curriculum vitae / resume.
- Complete the Personal History Form which can be downloaded at the following link:
https://indonesia.iom.int/sites/g/files/tmzbdl1491/files/Personal%20History%20Form.xls
Please submit your application through email to rindonesia@iom.int indicating the reference code above CFCV/ID10/2023/046 REISSUED as subject. The deadline for applications is 06 October 2023. The previous applicant no need to reapply. Candidates applying for this vacancy are required to declare whether they have relatives already working for IOM.
Only applicant who meets the above qualification will be considered
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