JOB POSTING
SENIOR EVALUATION SPECIALIST - BAPPENAS
FIELD SUPPORT SERVICES PROJECT (FSSP)
- Summary of the Project
Field Support Services Project (FSSP) Indonesia is a five-year project funded by Global Affairs Canada (GAC) and managed by Cowater International. FSSP provides administrative, financial, procurement, and logistical services, as well as support to the in-country development programming for the Government of Canada through the provision of technical specialists in gender equality, governance and human rights, and environment and climate action and assisting GAC in procuring and managing local development initiatives. These programs take place in Indonesia and the ASEAN regions.
- Background
Evaluation is a systematic and objective assessment of the design, implementation, and results of an ongoing or completed intervention. To ensure that evaluation is carried out appropriately and more measurable, the process of formulating policies/programmes/activities must follow the rules of a logical framework. The results of evaluation are expected to serve as feedback for improving development performance. The National Medium-Term Development Plan (RPJMN), as defined in Law no. 25/2004 on the National Development Planning System (SPPN), Article 4 (2), is an elaboration of the President's vision, mission and programme, the preparation of which is guided by the National Long-Term Development Plan (RPJPN), which includes a national development strategy, general policies, programmes of ministries/institutions and inter-ministerial/inter-institutional, regional and inter-regional programmes, as well as a macroeconomic framework that includes an overall picture of the economy, including the direction of fiscal policy, in a work plan in the form of a regulatory framework and an indicative financial framework.
The evaluation of the RPJMN 2020-2024, as stipulated in Presidential Decree No. 2/2015, will be conducted twice: (1) the RPJMN Midterm Evaluation, which will be conducted in the third year of the implementation of the RPJMN 2020-2024, and the results of which will be used as input for the preparation of the annual government work plan (RKP); and (2) the RPJMN Final Evaluation, which will be conducted in the last year. In 2022, the mid-term evaluation was prepared to review the development achievements in order to implement the Nawacita contained in the RPJMN 2020-2024, focusing on the achievement of the macro-objectives and the development agenda.
In addition, the final evaluation of the RPJMN 2020-2024 was carried out to evaluate and assess the implementation of the national development planning, and to formulate inputs and recommendations for the preparation of the next RPJMN (RPJMN 2025-2045). The resulting inputs include follow-up actions that need to be taken to improve the achievement of national development in the future, especially with regard to development programmes that will be maintained in the next development period. Also, considering that this evaluation results are used for the minister in cabinet meetings with the president, as well as strategic meetings with parliament, this evaluation becomes very crucial and strategic. Therefore, comprehensive evaluation methods and analysis are extremely required so that the evaluation results lead to qualified policy recommendations.
Several challenges in conducting the evaluation are including the difficulty in identifying the impact of multi-intervention policies; the large number of indicators and various levels of indicators in the development policy structure. In addition, there is a requirement to improve the quality of the reporting based on the users such as higher officials, the public related to government accountability and planner related to lessons learned for formulating policy.
In summary, as an institution who is responsible for the RPJMN evaluation process, the Ministry of National Development Planning/BAPPENAS must be equipped with the most accurate and comprehensive evaluation methods and analysis which is relevant with the latest evaluation trends. Various forms of reports must be developed in order to ensure the evaluation findings can be understood by various users.
3. Objective
Global Affairs Canada (GAC) requires the services of a Senior Evaluation Specialist (the Consultant) to support BAPPENAS in identifying methodological tools, analysis and reports’ framework that can be utilized in the Final Evaluation of RPJMN 2020-2024 process, and to provide lessons learned and best practices from different models mainly in middle income countries. The consultant is expected to provide input to BAPPENAS in developing strategies, building mechanisms and procedures for the Final Evaluation process of RPJMN 2020-2024 (from methods to reports). Types of evaluation will include, but not limited to:
a) Evaluation of Development Implementation Performance. The evaluation of development implementation performance in the final evaluation of the RPJMN 2020-2024 consists of three performance evaluations, including the evaluation of macro and development agenda performance, major project performance and other institution contribution (line ministries’ Key Performance Indicators).
b) Evaluation Process of Development Implementation Policy, is to analyse the effectiveness of the implementation of strategic policy interventions during the implementation period of the RPJMN 2020-2024 for the implementation of the development agenda.
c) Evaluation of the Impact of Development Implementation, is an evaluation of the benefits felt by the community from the implementation of the policies to achieve developments carried out by the government during the implementation of the RPJMN 2020-2024.
The expected services of the Senior Evaluation Specialist will include, but not be limited to:
a) Work closely with BAPPENAS, line ministries and other stakeholders to:
- Provide input and concepts for different evaluation methods (quantitative and qualitative).
- Provide input to sharpen evaluation analysis and improve the quality of evaluation reports.
- Assist in the preparation of presentation materials and evaluation reports to be submitted to the Minister, President of the Republic of Indonesia and Parliament.
- Sharing and formulating best practices in the national development evaluation.
- Incorporate findings into document for final presentation to BAPPENAS in March 2024.
- Establish a timetable for intermediate reports and consultations.
b) Develop the final report to be submitted to BAPPENAS, and
c) Perform other relevant tasks as assigned by BAPPENAS and FSSP.
5. Deliverables/Outputs
The Senior Evaluation Specialist is expected to work in close coordination with BAPPENAS and FSSP to produce deliverables as follows:
a) Work Plan for the duration of the contract to be reviewed and approved by BAPPENAS.
b) Presentation materials and evaluation reports, with the format to be agreed in consultation with BAPPENAS.
c) Final Report.
6. Description of the Consultant’s Profile
GAC requires the services of a national expert with solid knowledge of planning development, planning or related fields and training experience in development planning, monitoring, evaluation design, management and methodologies.
Competencies
a) Capacity to identify and analyze data and able to grasp data pattern and implement it on writing the report.
b) Capacity to synthesize various evaluation methods and analysis (mixed method).
c) A drive for results, incl
d) uding a proven track record of high standards/accountability for work products, meeting deadlines, an ability to prioritize tasks within his/her work program and strategies for working collectively with others on the team to deliver products.
e) Ability to deliver quality reports/analysis/assessments within a stipulated time frame.
f) Good facilitation skills and ability to generate ideas from, and build consensus among, a wide variety of stakeholders, and
g) Excellent English and Indonesian writing skills.
Required skills and experience
The Consultant is expected to possess skills and experience in the following areas:
a) Knowledge of the institutional structure and operational techniques of BAPPENAS and other Indonesian institutions that are likely to be involved in evaluating national development plan.
b) Minimum 10 years of experience in managing mixed-methods evaluation is required, preferably with experience in both single and multi-intervention government/donor program evaluations.
c) At least 7 years of relevant experience in writing and researching on development evaluation both in quantitative and qualitative approach.
d) Demonstrated experience in developing comprehensive reports on comprehensive mixed method evaluation designated for various stakeholders.
e) Demonstrated experience in developing framework evaluation related to development performance, process and impact (qualitative and quantitative) evaluation.
f) Demonstrated experience in conducting development performance and assessment for agencies and/or programs as a basis for incentives and merits.
g) Demonstrated ability to work effectively in teams and collaborate intensively with various people, teams and processes. Strong organizational skills ability to work rapidly and guide timely decisions and action.
h) Experience working with various stakeholders (line ministries, regional governments, private sectors, development partners, and NGOs), including strong facilitation skills particularly design of stakeholder participation in conducting evaluation,
i) Computer literacy in Word, Excel and PowerPoint.
Experience considered as an asset:
a) Minimum 5 years of experience in preparing and formulating materials and presentation, as well as providing inputs for higher officials/work closely to the president/minister/other relevant positions regarding government program evaluation/assessments.
b) Experience in the fields of qualitative and quantitative research and economic research environment and an understanding of the development issues and challenges in Indonesia.
c) Understanding regulations related to evaluation in Indonesia.
d) Experience in conducting/managing study related to other countries’ evaluation methods and mechanism on their midterm development plan,
e) Experience in developing complex evaluation with complex parties.
Educational background
Minimum post-graduate degree from an accredited, recognized institution in a relevant discipline such as economics, public policy, international development, or other related fields. Additional graduate qualifications, evaluation certifications and professional evaluation association membership will be considered as an asset.
7. Working Arrangements
The Consultant will work from his/her home base in Jakarta with virtual/nonvirtual meetings/interviews with BAPPENAS, GAC and relevant partners. As necessary, in producing analysis/report/briefs, the Consultant will need to do his/her own literature review and perform triangulation by interviewing experts.
The Consultant will submit deliverables to BAPPENAS in Jakarta. Payment is conditional upon satisfactory delivery of the assignments. If travel to other regions or cities is necessary, all necessary costs will be borne by GAC, through the Field Support Services Project (FSSP).
8. Duration of the Contract
The total expected duration of the assignment is up to 90 days. All reports must be finalized and submitted within this period. The Consultant is expected to start on second week of January 2024 until mid September 2024.
Payments will be processed monthly upon the presentation of a timesheet and invoice detailing the level of efforts for each deliverable.
How to apply:
Interested individual consultants must include the following documents when submitting the applications with email Subject: Senior Evaluation Specialist to admin@fssproject.com latest by 10 November 2023:
1. CV indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
2. Brief statement as to why the individual considers him/herself as the most suitable for the assignment.
3. Financial Proposal shall be submitted in the following format:
- The financial proposal should specify an all-inclusive daily rate for up to 90 working days;
- The financial proposal must be all-inclusive and take into account various expenses that will be incurred during the contract, including: the daily professional fee and when applicable any other relevant expenses related to the performance of services under the contract, not including travel expenses.
Qualified women are encouraged to apply.
Cowater International is an equal opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. Cowater does not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law.
We thank all applicants, however only those shortlisted will be contacted
The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as: a) responsive/compliant/acceptable; and b) having received the highest score out of the weighted criteria (70% technical score (comprising of 15% technical qualifications desk review, 25% written test, and 30% interview) and 30% financial score.
The proposals that achieve a minimum of 70% for the technical qualifications desk review shall be further considered for an interview and written test. The financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received for the assignment.
Technical Qualifications Desk Review
The evaluation of the Technical criteria will be as follows:
| St No | Criteria | Points |
| 1 | Academic qualifications of the Consultant; | 10 points |
| 2 | At least 10 years of experience in managing mixed-methods evaluation is required, preferably with experience in both single and multi-intervention government/donor program evaluations. | 30 points |
| 3 | At least 7 years of relevant experience in writing and researching on development evaluation both in quantitative and qualitative approach and strong understanding of the development issues and challenges in Indonesia. | 20 points |
| 4 | Strong knowledge on developing comprehensive reports on comprehensive mixed method evaluation designated for various stakeholders. | 20 points |
| 5 | Experience in preparing and formulating materials and presentation, as well as providing inputs for higher officials/work closely to the president/minister/other relevant positions regarding government program evaluation/assessments. | 10 points |
| 6 | Experience working with various stakeholders (line ministries, regional governments, private sectors, development partners, and NGOs), including strong facilitation skills particularly design of stakeholder participation in conducting evaluation. Strong ability to work effectively in teams and collaborate intensively with various people, teams and processes. | 10 points |
| | Total points | 100 points |
ABOUT US
With more than 34 years’ experience, Cowater International is Canada’s global leader in management consulting services specializing in international development and has managed the implementation of over 800 projects in more than 80 countries around the globe. We work with governments, partner organizations, communities and civil society to design and implement sustainable solutions that generate lasting social, financial and environmental impacts. Our adaptive approach to management has led to our award-winning work and recognition as one of Canada’s Best Managed Companies in 2017 and 2018. Headquartered in Ottawa, Canada, Cowater International also has corporate offices in Montreal, Quebec, Paris, France, Pretoria, South Africa, and London, United Kingdom, Nairobi, Kenya in addition to project offices in a wide variety of other locations across Sub-Saharan Africa and Asia.
We thank you for your interest in building a better tomorrow with Cowater International.
- Summary of the Project
Field Support Services Project (FSSP) Indonesia is a five-year project funded by Global Affairs Canada (GAC) and managed by Cowater International. FSSP provides administrative, financial, procurement, and logistical services, as well as support to the in-country development programming for the Government of Canada through the provision of technical specialists in gender equality, governance and human rights, and environment and climate action and assisting GAC in procuring and managing local development initiatives. These programs take place in Indonesia and the ASEAN regions.
- Background
Canada and Indonesia share a long-standing partnership of over 70 years. Since 2000, Canada has provided over $1 billion in official development assistance (ODA) to Indonesia with an average of $44 million (all channels combined) per year over the past 5 years. Bilateral funding to Indonesia in the fiscal year 2021 to 2022 was approximately $13.5 million.
Canada’s Indonesia bilateral development assistance program supports the Government of Indonesia Vision 2045 Economic Transformation Agenda and is aligned with the Feminist International Assistance Policy (FIAP) core action areas of gender equality and the empowerment of women and girls, Environment and climate action, and Growth that works for everyone. Canada currently supports 11 bilateral projects in Indonesia with budgets ranging between $0.5 million and $19 million. Canada works with a wide range of international, local (e.g. civil society), and multilateral organizations. We collaborate with several Indonesian Ministries (such as Finance, National Development and Planning, Environment and Forestry, Energy and Mineral Resources, Ministry of Women’s Empowerment and Child Protection, Department of Family Planning).
Recently during the 2022 G20 Leaders’ Summit in 2022 in Bali, Canada announced numerous investments targeting Indonesia to strengthen Canada’s engagement in the Indo-Pacific region. $48 million of support was announced to ‘Protect the environment and fighting climate change’ (see Canadian investments in the Indo-Pacific and G20 priorities | Prime Minister of Canada (pm.gc.ca); Prime Minister advances Indo-Pacific engagement and shared priorities at G20 Summit | Prime Minister of Canada (pm.gc.ca)
Canada’s ASEAN development program focuses on the following development priorities, which are aligned with the 2030 Agenda for Sustainable Development and Canada’s Feminist International Assistance Policy:
- Developing ASEAN human capital by investing in people, including promoting life-long learning, sustainable economic growth and the protection and rights of vulnerable populations.
- Strengthening ASEAN regional stability by advancing peace and security, gender equality (with a particular emphasis on women’s empowerment) and disaster management.
Canada’s international assistance is aligned with the ASEAN community-building objectives and the ASEAN-Canada Action Plan (2021 to 2025). Under this plan, Canada and ASEAN are building on the progress made under the previous plan and pursuing areas of mutual interest, including in political and security, economic, socio-cultural and sustainable development cooperation.
Global Affairs Canada (GAC) uses Results-based Management (RBM) to effectively and efficiently manage Canada's international assistance program from start to finish: planning and implementation, evaluations, and reporting and integrating lessons learned into the development of future programs. It is also used as a management approach and a way of working that looks beyond activities and outputs to focus on actual results, and the outcomes of projects and programs.
- Objectives
The Embassy of Canada to Indonesia and the Mission of Canada to ASEAN requires the services of a Results-based Management Technical Specialist (“the Consultant”).
Specifically, the Consultant will work closely with both missions to develop, improve, and operationalize results-based planning, implementation, monitoring, and reporting across GAC’s development portfolios, and develop the capacity of Canada’s implementing partners in Indonesia in RBM. The Consultant will provide technical advisory services and support on the effective implementation of RBM.
12. Description of Services
Working on a day-to-day basis under the direction of the GAC FSSP technical lead, the expected services of The Consultant will include, but not be limited to:
- providing advice and technical support to Canada’s Indonesia and ASEAN development cooperation programs and development partners to strengthen and refine results-based project planning, implementation and monitoring to reflect GAC’s RBM approaches and priorities.
- providing advice and technical support in the collection and analysis of baseline data.
- preparing or refining formats/templates to ensure that key documents are results-oriented (e.g. for workplans, progress reports).
- assisting the Indonesia and ASEAN development programs to review and update/refine as necessary project Logic Model, Performance Measurement Framework, and Risk Register and reviewing key project documents including Annual Workplans and Progress Reports to make certain documents and results-oriented.
- providing oral and written briefings on any of the above services through ad-hoc and regular meetings/conference calls with GAC development officers based at the Canadian Embassy in Jakarta, GAC HQ specialists, and other FSSP technical specialists (e.g. gender equality, environment and climate change, health, etc.)
- ensuring strategies and plans, including their implementation and related reporting are results-based.
- designing and delivering RBM-focused training for government partners and selected Civil Society Organisations (CSOs), as requested.
- building the capacity of project stakeholders in RBM to: (1) adopt a results-based orientation; (2) engage in results-based planning, monitoring and reporting; and (3) maximize the capture and reporting of expected and unexpected results.
- Any other relevant tasks as assigned by the GAC.
13. Deliverables/Outputs
The Consultant, in consultation with GAC’s Indonesia and ASEAN development cooperation programs are expected to produce deliverables as follows:
| Ref. no. | Description of output | Detailed description of the components to be delivered by the Consultant | When |
| 1 | Quarterly Work Plan | Detailed work plan for work stream with interlinking activities that cover all activities and deliverables with timeline. | As required |
| 2 | Reports and other written documents | Deliverables can include, but is not limited to: report / briefing note / one-pager / written comments, with either brief assessment or detailed assessment and/or recommendations as appropriate. | As required |
| 3 | Training products |
| As required |
| 4 | Meeting minutes and documentation | Write up of all key meetings and upload of supporting documentation onto shared folder provided by the FSSP | As Required |
14. Description of the Consultant’s Profile
GAC requires the services of a national Results-Based Management (RBM) Technical Specialist with specific expertise which includes:
Knowledge:
- Knowledge of international assistance project planning processes.
- Knowledge of international assistance results-based management, monitoring, and reporting systems and practices. Strong familiarity with GAC RBM. See: Results-based management for international assistance programming: A how-to guide
- Knowledge of the international assistance project cycle and project management approaches.
Abilities:
- Ability to provide sound recommendations
- Ability to explain complex concepts in plain language
- Ability to communicate effectively orally and in writing
- Strong technical skills, including ability to process and analyse data using one or more statistical software packages, including at least one of the following: Artemis, SPSS, Epi-Info, Stata, MS Access
Required skills and experience
The Consultant is expected to possess skills and experience in the following areas:
- At least 5 years’ experience building the capacity of project teams in practical applications of RBM, including results-based management work planning and progress reporting.
- At least 5 years’ experience in reviewing project reports (e.g. project quarterly reports and annual reports) to monitor the progress of projects against key performance indicators and targets and ensure projects are on track to achieving its intended outcomes.
- Experience in providing technical advice, coaching, and guidance in the context of international assistance programming and RBM.
- Experience in establishing and maintaining working relationships with stakeholders (internal and external) in international assistance context.
- Experience in developing and providing input on guidance and coaching material (e.g., tip sheets, guidelines, templates, decks, etc).
Educational background
Bachelor’s Degree in Statistical analysis, social sciences, statistics, planning development, planning or related fields and training experience in development planning, monitoring, evaluation design, management and methodologies.
Language Requirements
The Consultant must be fluent in Bahasa and possess the following levels in English:
Oral = 4 – Advanced Professional Proficiency
Reading = 4 – Advanced Professional Proficiency
Writing = 4 – Advanced Professional Proficiency
Most of the reporting will be written in English.
15. Working Arrangements
The Consultant will work from his/her home base with virtual meetings/interviews with GAC colleagues and external experts. The Consultant is expected to rely on his/her expertise, conduct an extensive literature review, and perform triangulation by interviewing experts. The drafts produced by the Consultant will be peer reviewed by GAC’s Indonesia and ASEAN Programs, the result of which should be incorporated by the Consultant.
The Consultant will report to the FSSP Technical Lead. A consultant evaluation will be completed in order for regular payment to be released upon satisfactory delivery of the assignments. In the event that travel to other regions or cities is necessary, all necessary costs will be borne by GAC, through the Field Support Services Project (FSSP), following the approval of a travel plan and associated budget.
16. Duration of the Contract
The total expected duration of the assignment is up to 60 days and the contract ends on 30 September 2024. All reports must be finalized and submitted within this period. The Consultant is expected to start in November 2023.
Payments will be processed monthly upon the presentation of a timesheet and invoice detailing the level of efforts for each deliverable.
How to apply:
Interested individual consultants must include the following documents when submitting the applications with
email Subject: Result-Based Management Specialist to admin@fssproject.com extended latest by 27 October 2023:
- CV indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
2. Brief statement as to why the individual considers him/herself as the most suitable for the assignment.
3. Financial Proposal shall be submitted in the following format:
- The financial proposal should specify an all-inclusive daily rate for up to 60 working days;
- The financial proposal must be all-inclusive and take into account various expenses that will be incurred during the contract, including: the daily professional fee and when applicable any other relevant expenses related to the performance of services under the contract, not including travel expenses.
Qualified women are encouraged to apply.
Cowater International is an equal opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. Cowater does not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law.
We thank all applicants, however only those shortlisted will be contacted
EVALUATION OF APPLICATION
The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as: a) responsive/compliant/acceptable; and b) having received the highest score out of the weighted criteria (70% technical score (comprising of 15% technical qualifications desk review, 25% written test, and 30% interview) and 30% financial score.
The proposals that achieve a minimum of 70% for the technical qualifications desk review shall be further considered for an interview and written test. The financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received for the assignment.
Technical Qualifications Desk Review
The evaluation of the Technical criteria will be as follows:
| St No | Criteria | Points |
| 1 | Academic qualifications of the Consultant; | 10 points |
| 2 | At least 10 years’ experience utilizing a results-based management approach to all of the following: project management, implementation, monitoring, and evaluation in an international development context. | 30 points |
| 3 | Strong knowledge and experience building the capacity of project teams in practical applications of RBM, including results-based management work planning and progress reporting. | 20 points |
| 4 | Strong knowledge and experience in reviewing project reports (e.g. project quarterly reports and annual reports) to monitor the progress of projects against key performance indicators and targets and ensure projects are on track to achieving its intended outcomes. | 20 points |
| 5 | Strong knowledge of international assistance results-based management, monitoring, and reporting systems and practices. Strong familiarity with GAC RBM will be an advantage. | 10 points |
| 6 | Strong experience in providing technical advice, coaching, and guidance in the context of international assistance programming and RBM. | 10 points |
| | Total points | 100 points |
ABOUT US
With more than 34 years’ experience, Cowater International is Canada’s global leader in management consulting services specializing in international development and has managed the implementation of over 800 projects in more than 80 countries around the globe. We work with governments, partner organizations, communities and civil society to design and implement sustainable solutions that generate lasting social, financial and environmental impacts. Our adaptive approach to management has led to our award-winning work and recognition as one of Canada’s Best Managed Companies in 2017 and 2018. Headquartered in Ottawa, Canada, Cowater International also has corporate offices in Montreal, Quebec, Paris, France, Pretoria, South Africa, and London, United Kingdom, Nairobi, Kenya in addition to project offices in a wide variety of other locations across Sub-Saharan Africa and Asia.
We thank you for your interest in building a better tomorrow with Cowater International.
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