Finance Manager
EU-ASEAN Sustainable Connectivity Package – Higher Education (SCOPE HE) programme
Location: Jakarta, Indonesia
Duration: Four-year contract
Salary: Competitive, commensurate with experience
1. Background
In today's interconnected world, promoting exchanges and fostering people-to-people connectivity is increasingly vital for sustainable development and global collaboration. The European Union (EU) and the Association of Southeast Asian Nations (ASEAN) have a long-standing history of working together in trade facilitation, regional economic integration, transport, and people-to-people connectivity in education and research. Over the last four decades, both have emerged as dynamic regional blocs, fostering economic growth, cultural diversity, and cooperation among their member states. Both strive to balance economic and financial stability with environmental responsibility while ensuring society benefits from connectivity.
Access to higher education has expanded in the ASEAN region, enrolment rates have risen, and the quality of education has improved over the last four decades. However, challenges remain in realising the full potential of higher education, technical and Vocational Education and Training (TVET), and research, such as quality assurance, equitable access to education and training, skills gaps, and strengthening research capacity.
Nuffic Southeast Asia and DAAD have designed a new EU-funded programme to respond to these challenges in the Southeast Asia region. EU-ASEAN Sustainable Connectivity Package Higher Education (SCOPE HE) programme will aim to strengthen the connection between ASEAN and the EU by focusing on gender equality, women's empowerment, digital skills, and green skills within the Master Plan on ASEAN Connectivity 2025 (MPAC). Through this initiative, individuals, institutions, and societies in both regions will benefit from enhanced knowledge-sharing, inclusive practices, and a more robust global partnership.
The SCOPE HE programme consists of 3 components that will strengthen:
• Student and academic mobility, intra-ASEAN and between the EU and ASEAN, complementing the Erasmus+ programme in line with the relevant ASEAN strategy and action plan.
• EU-ASEAN cross-regional university networks to tackle global challenges jointly by fostering research and digital connectivity.
• ASEAN regional network of Vocational Education Institutions, strengthening linkages with the private sector for sustainability and delivering skills and connections relevant to the ASEAN labour market.
• The thematic focus in these components will be on supporting the "Green Transition", "the Blue Economy", and "Digitalisation."
The SCOPE HE programme will do so by:
• Providing capacity building for Higher Education Institutions (HEI), TVET institutions, and individuals.
• Providing technical assistance where and when external input is needed on relevant matters.
• Organising policy dialogues to exchange ideas, share best practices, and align strategies to achieve common goals in education, skills development, and research within the ASEAN region and between ASEAN and the EU, and
• Facilitating networking to connect individuals and institutions.
• The programme will take an impactful approach based on evidence and adaptability, and that relies on the four core principles:
• A demand-driven approach adjusted to the specific needs and potential risks identified and aligned with the SEA region's demand.
• Inclusion of regional and national partners to maximise the impact and create synergies by combining regional-level cooperation with key ASEAN bodies and targeted actions at the country level.
• A multidimensional approach to identify possible leverage, particularly on economic development, environmental sustainability, and digital connectivity with the other workstreams of the EU-ASEAN Sustainable Connectivity package and the ASEAN Roadmap on the ASEAN Higher Education Space 2025.
• An impact-oriented approach includes collaboration, open communication, and information exchange.
2. Responsibilities and Main Duties
The Finance Manager will ensure financial compliance with Nuffic policies, contractual requirements, and risk management of the EUR 9.3 million SCOPE HE programme over four years. S/he will be accountable for the following tasks:
• Programme Oversight: Provide financial oversight of the entire SCOPE P2P programme to ensure efficient resource allocation and utilisation. Work closely with the programme managers and the DAAD Finance Officer to align financial strategies with programme objectives and oversee the financial aspects of agreements and contracts.
• Advisory Role: Provide financial advice and guidance to the Team Leader and Senior Programme Managers and assist in implementing financial policies and procedures within the programme.
• Financial Management: Monitor and manage the programme budget following Nuffic policies and financial standards, anticipate future financial needs and challenges and prepare accurate and timely financial forecasting and reports for internal and external stakeholders.
• Financial Policies and Procedures: Develop and implement robust financial policies and procedures for the programme and ensure that all financial practices align with organisational standards.
Compliance
• Ensure strict compliance with Nuffic policies, project management standards, and contractual requirements, stay abreast of any changes in financial regulations and ensure the programme's adherence.
• Risk Management: Develop and implement risk management policies and procedures; identify potential financial risks and work on mitigation strategies.
• Reporting Structure: Report financial matters to the Senior Programme Manager and collaborate closely on programme-wide financial strategies; receive support from the Finance and Administration Officer and the Nuffic Controller based in The Hague.
• Management of the Finance and Administration Officer: Provide guidance and support in executing financial functions and collaborating with other team members to ensure overall success.
• Audit Preparation: Prepare for and coordinate financial audits, ensuring all necessary documentation addresses possible audit findings and implement corrective actions.
• Contract Management: Oversee financial aspects of contracts and agreements, ensuring compliance and accuracy; collaborate with legal and programme management teams to address contractual financial requirements.
• Communication and Collaboration: Collaborate with Nuffic HQ, DAAD and external stakeholders on financial matters, maintaining open lines of communication and ensuring effective coordination with the Nuffic Controller and other relevant entities.
• Training and Capacity Building: Contribute to building the capacity of team members in financial and administrative functions.
Qualifications:
• Bachelor's or master's in finance, Accounting, Business Administration, or a related field.
• 15+ years of experience in financial management with at least 5+ years in international development projects or programmes.
• Experience managing the finances of projects funded by the European Union or another donor would be a strong advantage.
• Strong financial management skills with a deep understanding of budgeting, forecasting, and financial reporting.
• Thorough knowledge of project management standards and financial compliance requirements.
• Proven experience in identifying and mitigating financial risks.
• Experience in preparing for and managing financial audits.
• Excellent communication and interpersonal skills for effective collaboration with team members and stakeholders.
• Fluent in English (speaking and writing).
Competencies required:
• Analytical Thinking: Strong analytical skills to analyse financial data and make informed decisions.
• Adaptability: Ability to adapt to changing financial landscapes and organisational needs.
• Negotiation Skills: Ability to negotiate financial agreements and contracts.
• Ethical Conduct: Upholding ethical standards and integrity in financial practices.
• Problem-Solving: Skill in identifying financial challenges and developing practical solutions.
• Collaboration: Ability to collaborate with other departments, team members, and external partners.
• Continuous Learning: Commit to ongoing professional development and staying updated on financial trends.
Our offer:
• A dynamic and international work environment in an office based in Jakarta.
• An attractive salary
• Additional benefits, including health insurance.
• A one-year contract under Indonesian Labour Law, with the possibility to extend to four years.
For more information about the position, please contact: pvantuijl@nuffic.nl
Application:
Interested candidates must submit a detailed CV, cover letter, and examples demonstrating their ability to create successful relationships and apply past experiences to achieve programme outcomes. Please include the names and contact information of three references and send your application to: sea.recruitment@nuffic.nl and put SCOPE FM in the subject line. The deadline for applications is 12 January 2024. We will contact shortlisted candidates only.
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