[newdevjobsindo] Rikolto Indoeesia Vacancy: Finance and Administration Officer, based in Solo

Maret 15, 2024   Comment  

Rikolto is a nonprofit international development organization dedicated to fostering sustainable and resilient food systems around the world. Our mission is to work with local farmers, businesses, and communities to ensure that everyone has access to safe, healthy, and nutritious food. We are committed to making a meaningful impact in communities. Rikolto runs programmes with more than 50 years experience in partnering with farmer organisation and food chain stakeholders across Africa, Asia, Europe and Latina America. This long term experience has brought Rikolto to becoming an international network organisational structure. We're a close-knit network of accessible and knowledgeable colleagues, willing to share experience and eager to inspire others

 

In Indonesia, Rikolto has its main office and operates in Denpasar, Bali Province and Field Office in Solo. Rikolto will start a new rice project and starting soon, we are seeking a motivated and detail-oriented individual who is passionate in the finance and administration management processes to fill the position of Finance and Administration Officer, Based in Solo , Central Java

Job Overview:

The Finance and Administration Officer is responsible for the whole finance and administration of the whole programme runs in Central Java, Solo Office. He/She is responsible for day-to-day finance and administration support for the project and ensuring financial management and administration tasks are in compliance with Rikolto and donor policies, support for the smooth running of activities and its operational in the programme areas of interventions. 

Under the direction of Rice Programme Manager  and with regular technical consultation with Operational team, the Finance and Admin Officer will provide guidance to the programme team and as well as to partners to review and execute all financial and administrative aspects, its transactions, include budget monitoring of the project in Central and East Java, particularly for the Rice Programme

Roles and Responsibilities:

 

1. Finance Management

• Execute the administration of the programme according the policy and financial administration, this include for partners (such as:  Review and verify travel, activity advance, payments, and reimbursement, including the settlement of advance for field staff project team and ensure that the reporting and supporting documents are correct, comply, and supported by valid evidence )
• Provide technical oversight and capacity building support to partners in ensuring funds are utilized and reported according to approved program designs, annual fiscal budget, policy/procedures, and in compliance with agreements
• Keep accurate records for all daily transactions related to program activities in computer system for general ledgers.
• Support activities carried out by the project in the designated areas related to administration and finance which include: payments, transaction recording, evidence collection, and reporting
• Work with the program team and finance manager to forecast financial transaction needs based on project rules and regulations.

 

2. Reporting and Audit

• Manage the finance activities and schedules to meet good quality of the financial reporting requirements and deadlines specified by Rikolto and the donor.
• Contribute to the financial report (include narrative) for donor in close consultation with line manager and finance manager
• Support the preparation of required audit documentation and the implementation of the action plan and audit recommendation (corrective measure, donor guidance, finance policy, etc)

 

3. Administration / General Support

• Support all logistical arrangement of project administration including arranging travel, processing travel clearances for official purposes
• Support programme event for meeting, workshop, training, ordering, and receiving goods and office supplies needed.
• Support all procurements that required by the project field and liaise with operations dept for further procurement process
• Actively seeking good quality of vendors/suppliers/consultant/etc, especially at the local level
• Making sure the facilitation and arrangement for office are well monitored and provide necessary assistance.

 

4. Team Collaboration

• Playing an exemplary role with respect to the values, identity of Rikolto in Indonesia; ensuring compliance with the Code of Conduct and Code of Ethics in order to safeguard its organisational reputation;
• Closely working as a team towards shared objectives and contribute as well outside the own work field;
• Collaborate with other respected unit to ensure adequate support for smooth programme operations.

 

Requirement:

Education & Experience:

• Bachelor degree in Finance, Accounting or Business Administration or equivalent  
• Minimum 3 years experience in Financial and Administration
• Solid knowledge of financial and accounting procedures
• Experience using of accounting software  
• Ability to work independently and team. 
• Able to multi-task, establish priorities and meet deadlines
• Good oral and written communication skills in English
• Experience managing small to medium amount donor funds

 

Personal Skills Required:  

• Proficient in MS Office Excel is priority, also familiar with Office 365 operation
• Excellent verbal and written communication skills  
• Excellent interpersonal and well organized
• Excellent analytical and numerical skills  
• Honest, meticulous, responsible and well organized
• Ability to analyse situation and problem solving
• Flexible work attitude, proactive and demonstrated creativity

 

How to Apply:

If you are looking for an opportunity to join a dynamic team dedicated to creating positive change in the global food system, we encourage you to apply this position at Rikolto by submitting your letter of interest, most recent CV, and minimum salary expectation , by the latest Friday, March 22^nd 2024 to recruitment.id@rikolto.org

Recruitment Unit

Rikolto in Indonesia