Finance and Operations Manager (FOM) April 2024
Nuffic Southeast Asia is an overseas office of Nuffic, the Dutch organization for internationalisation in education. Nuffic Southeast Asia is supporting Dutch and EU knowledge diplomacy in Southeast Asia, accommodating, and engaging the network of the Netherlands'/EU Knowledge Sector in support of the quality of education and knowledge development, trade and investment and social and cultural connectivity between the Netherlands/EU and Southeast Asia. The geographic scope of work of the office are the Members States of the Association of Southeast Asian Nations (ASEAN).
The key activities of Nuffic Southeast Asia are:
· Support institutional cooperation between Southeast Asian and Dutch/EU higher and vocational education institutions
· Support and implement programmes on behalf of the European Union, such as the European Mobility Programme for Myanmar (EMPM), and the Sustainable Connectivity Package Higher Education (SCOPE HE) programme, between the EU and ASEAN
· Support and implement activities on behalf of the NL Knowledge House (see: https://nlkh.org)
· Coordinate the organization of the Week of Indonesia-Netherlands Education and Research (WINNER – see: www.winner.or.id)
· Support Netherlands (NL) Alumni networks and Indonesian/Southeast Asia knowledge community in the Netherlands, to be involved in social, cultural, trade and investment relationships
· Manage Tailor Made Training, short courses and scholarship programmes, on behalf of the Dutch Government and/or private sponsors.
· Coordinate/facilitate a variety of education, knowledge and exchange projects
· Support qualified two-way student mobility between Southeast Asia and the Netherlands as well as linkages to the labour market
| Finance and Operation Manager (FOM) |
The general tasks of the Finance and Operation Manager (FOM) are to support the financial management of a variety of education, knowledge and exchange projects, including budget preparation, monitoring expenditures versus budget and preparing financial reports. The FOM is also expected to perform professional accounting work, including compiling financial information, to process journal entries into various work orders in an automated administrative system, and to perform related work as required.
Responsibilities:
· Support budget preparation for new project
· Monitor a number of ongoing projects in the education and knowledge exchange field
· Keep timelines of these projects and periodically prepare financial reports
· Process payments and enter transactions into Business World
· Support management of travel, accommodation and event organizing
· Reconcile monthly bank statements together with Finance Officers from various projects
· Prepare cash flow projections
· Prepare and process payments to BPJS and monthly tax report (PPH 21 and PPH 23)
· Prepare and process the payroll
· Manage Account Receivable, Account Payable and Reimbursement Invoices.
· Contribute to monitoring payment disbursements, audit and financial settlements processes
· Perform miscellaneous administration duties as assigned
Requirements:
· Bachelor's degree in accounting or an appropriate related field with a minimum of five (5) years of relevant work experience.
· Experience in budgeting; Knowledge of donor funded programmes would be an asset.
· Experience in financial and accounting services; Mastery of Indonesian tax regulations; certificate or Brevet A and B preferable.
· Demonstrated ability to plan and organize tasks and workflows, with proven ability for accuracy under pressure and adherence to deadlines.
· Good oral and written communication skills; including experience in a cross-cultural
environment and international settings.
· Good IT skills with adequate knowledge of Microsoft Office and Outlook (particularly MS Excel and PowerPoint).
· Good command of English, written and spoken
· Ability to prioritize and work to deadlines.
· Able to work in a team and independently.
· Available to work flexible hours or travel when needed
Remuneration:
The successful candidate will be offered a monthly salary commensurate with the personal qualifications and experience. Other applicable benefits include medical benefits, various paid leaves in accordance with Indonesian Labour Law and an annual wage supplement equivalent to a month's salary. This is a fixed-term position with an initial contract duration of one year reflecting the current the availability of funding and depending on the candidate's performance.
How to apply?
Please send your application with a motivation letter to the position together with a a detailed CV and certified true copies of educational certificates/transcripts via e-mail to: sea.recruitment@nuffic.nl mentioning Finance and Operation Manager in the subject line. The deadline is 18 April 2024. Only shortlisted candidates will be notified.
For more information, please visit: www.nufficsea.org
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