[JOB VACANCY USAID BEBAS-TB INDONESIA]
Management Sciences for Health (MSH) is a mission-driven, global nonprofit advisory organization that provides governments, health organizations, and the private sector with the strategies, tools, and management support to deliver high-functioning health systems effectively and efficiently. For more than 50 years, we have focused on the people at the heart of the health system - from health ministries to communities, private sector to civil society - in each environment in which we work, serving as trusted advisors to make foundational changes that support the whole health system. Working shoulder-to-shoulder with countries and communities, MSH helps to save lives and improve the health of the world's poorest and most vulnerable people by building strong, resilient, sustainable health systems.
MSH started working in Indonesia in 1980 with a focus on improving child health, decentralizing health services, expanding access to care and treatment for TB, and strengthening pharmaceutical management. In 2023, MSH was awarded the five-year USAID BEBAS-TB activity to reduce TB incidence and mortality by addressing critical gaps and challenges in the TB program. This activity builds on the work of previous USAID projects and aims to improve access and utilization of quality and patient-centered comprehensive TB services. To achieve the objectives, MSH is looking for a Health Financing for Tuberculosis (TB).
Scope of Work:
Overall Responsibilities: The Senior Administrative Assistant is providing general administrative support for provincial team and all USAID BEBAS TB staff in general. They will assist the Sr. Finance and Admin Analyst in administrative work and work closely with the Receptionist/Admin and Accountant to ensure a smooth flow of Office Operations at the provincial level. Illustrative tasks include day-to-day assistance to all team, receiving finance related documents from vendors, manage operational/ office supplies/ supplies/ stationery, supporting IT on required office equipment, and similar office duties as required.
Specific Responsibilities:
• Proactively assist all staff with administrative assignment.
• Manage, act on and follow-up of matters requiring the attention of Provincial team and other members of the Provincial team, manage their schedule, agenda and correspondence.
• Receive, verifying and route any finance related documents to accounts for payment to vendors.
• Replenishing and ensuring that staff have operational supplies/stationery required for their daily office work (ensuring sufficient printing paper at copier/printer points, notebooks, and tooled desk organizers as required by staff)
• Support meeting schedules, ensure timely setup, working with the IT staff for required equipment and with cafeteria for required refreshments (tea, meals, supplies etc.)
This position is based in North Sumatra, West Java, East Java and Central Java
Qualifications:
Qualifications Education:
• Bachelor's degree required.
Experience:
• 3-year prior experience working in a professional business environment with front desk, stores management and general office assistance experience.
Competencies:
• English fluency and strong administrative, organizational, and written and verbal communication skills
• Computer literacy at an intermediate using word processing and spreadsheet applications, Microsoft Excel, and Word desirable.
• Demonstrates a willingness to learn and widen his/her skills.
• Initiative, good interpersonal / communication skills, and ability to work independently with minimum supervision execute tasks efficiently and is proactive.
• Excellent organizational and prioritization skills, and attention to detail.
• Demonstrated competence to assess priorities and manage a variety of activities.
Physical demands:
• Some domestic travel as required.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Keyboard use, Pulling drawers.
• Lifting papers <10lbs., etc
Please send your application online by upload your updated CV with format [Senior Project Administrative Assistant – West Java/Central Java/East Java/North Sumatra]_[Your Name] and cover letter explaining your suitability against the essential criteria in the job profile. It is required 2 referees from your previous direct Manager/Supervisor and 1 referee from previous HR personnel.
Please click link below to fill up the apply :
- Senior Provincial Admin Assistant - West Java
- Senior Provincial Admin Assistant - Central Java
- Senior Provincial Admin Assistant - East Java
- Senior Provincial Admin Assistant - North Sumatra
Only applicant who meets the above qualification will be considered
You can check out our career page for more interesting job information here.
MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status.
Management Sciences for Health
Stronger health systems. Greater health impact.
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