Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS' relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.
CRS has worked in Indonesia since 1957, providing reliable long-term development assistance across decades of momentous growth and change and humanitarian assistance in the aftermath of recurrent, devastating disasters. With its main office in Jakarta and field teams frequently deployed across Indonesia's 13,000 islands, CRS has built its reputation over the last two decades through a two-pronged programmatic approach. First, CRS has established strong, mutually beneficial partnerships with Indonesian civil society organizations and government stakeholders through successive rounds of programs building organizational capacity for emergency response and DRR in both urban and rural settings. Then, in times of disaster, CRS has been able to mobilize these partnerships to implement rapid, responsive, and innovative humanitarian interventions, from the 2004 Indian Ocean tsunami up through the 2018 Lombok and Palu earthquakes.
CRS/Indonesia is currently looking for Daily Worker for Administration and Procurement, Job Code: Adm/P
Purpose
Currently, the Operations team have limited staff to accommodate all requests for all Country Program business operations. In some circumstances, the Operations team face many challenging in responding and accomplishing some works due to the workloads of the team as sometimes, they are at full capacity. This is specifically in ensuring all supporting documentations and storing in the centralized folder.
In response to that, we are looking for a daily worker who can help the Operations team to support the team in Procurement and Administration activities. It is expected that he/she can fill the gaps in the operations so the Operations team can minimize the delay in accomplishing the operation's goals.
Working Period
Working period of daily worker is approximately for three (3 months). This period can be extended depending on the needs. The daily worker is expected to join ASAP in May 2024.
Roles and Responsibilities:
a. Work closely with the Procurement Officer in handling request for goods and services such as requesting quotation from the vendor, preparing bid comparison form, compiling all procurement supporting documents, checking the completeness of all procurement files and documentation, preparing the tracking lists for all procurement activities.
b. Actively monitor the tracking for pending activities within Procurement and Administration
c. Work closely with the Sr. Administration Officer to administer supplier agreements.
d. Assist the Operations team in conducting due diligence check for current suppliers/vendors.
e. Assist the Operations team (Admin and Procurement) to ensure that all documentations (e.g., agreement with vendors, potential supplier lists, updated tracking lists, etc) are in place, updated and stored in the centralized folder such as contracts with vendors, updating tracking lists, etc.
f. Other duties within the operations that will be assigned by the Head of Operations
Qualifications
CRS Indonesia is seeking individual with the following qualifications:
a. A degree in Business Administration, Supply Chains, Management or any other relevant fields.
b. Previous or current experience working as Procurement and Administration, with proven knowledge and skill in admin and/or procurement area. Finance experiences would be an advantage.
c. Fluency in spoken and written English would be an advantage.
d. Able to work under pressure and tight schedules.
e. Have a good time management.
Application Process
Interested applicants are requested to send a cover letter, CV/Resume to Indonesia_HR@crs.org,
Working relationship
a. The daily worker will work closely with all Operations team in Jakarta (Procurement, Admin).
b. The Worker will also work closely with Program team.
c. The Worker will work with external parties such as vendors.
CRS encourage qualified candidates to apply regardless of religion, race, gender, sexual orientation or disability, all recruitment practice and procedure reflect CRS commitment to protection children and vulnerable adult from abuse.
Only applications that meet the above qualifications will be shortlisted. All applications and CVs should be sent by email to CRS Indonesia at Indonesia_HR@crs.org before May 26th, 2024, with the Job Code and Applicant Name in the subject.
***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS' processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
CRS' talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm.
"Only short-listed candidates will be invited via e-mail/phone for Interview"
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