About the organization:
Yayasan Relief Islami Indonesia (YRII) is an independent humanitarian and development organization. YRII, previously Islamic Relief Worldwide in Indonesia as globally with Islamic Relief Worldwide we have been fighting poverty and injustice for 30 years, in a world where more than three billion people still live in poverty
Country Purpose:
Islamic Relief Worldwide in Indonesia has been operating since 2003 and officially became Yayasan Relief Islami Indonesia in January 2022. The objective of the Yayasan Relief Islami Indonesia program is to contribute to the social welfare of the Indonesian people and to alleviate suffering. The main sectors for the program include:
- Water and Sanitation
- Sustainable livelihood
- Education
- Child Welfare
- Shelter
- Disaster Risk Reduction
- Climate Change
The geographical area: NTB, Aceh, Central Sulawesi, West Sulawesi, and Jakarta Province will be expanded to all regions of Indonesia according to the development of the organization. The implementation of the program is carried out directly by YRII or through cooperation partners.
Yayasan Relief Islami Indonesia is seeking a Logistics and Admin Assistant based in Cianjur
Responsibilities:
• Handling IRI (Cianjur) procurement process.
• Ensuring all procurement process is in line with IRI procurement policy and manual.
• In coordination with the purchase requestor monitoring the procurement contract with suppliers, and contractors.
• Ensuring the quality of the goods, works or service provided by the suppliers, vendors or contractor are met with the contract requirement.
• Provide regular procurement tracking report.
• Managing stock and distribution of project equipment.
• Managing goods and equipment delivery to and from other IRI office.
• Ensuring that stock records are properly maintained.
• Ensuring the Goods/Service Received Notes, Goods/Service Delivery Notes and Stock card are well maintained and filled for every stock movement.
• In coordination with program staff ensuring goods/services hand over notes are well maintained and filled.
• Prepare, maintain, and review purchasing files, reports and price lists.
• Helping Logistics Officer to compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
• Track the status of requisitions, contracts, orders and payment.
• Calculate costs of orders, and charge or forward invoices to appropriate accounts.
• Check shipments when they arrive to ensure that orders have been filled correctly and those goods meet specifications.
• Compare suppliers' bills with bids and purchase orders in order to verify accuracy and prepare supporting documents for payment.
• Locate suppliers, using sources such as catalogues and the internet, and interview them to gather information about products to be ordered.
• Provide regular stock report.
• Managing vehicles and equipment.
• Ensuring IRI vehicles and equipment are in good conditions and well maintained.
• Supervising driver and the vehicle usage.
• Maintaining fuel record and reports for vehicles.
• Provide regular vehicle usage and fuel report.
• Any other tasks will be given by the line manager
Reporting Line:
The post holder would directly report to the Area Coordinator.
Requirements:
• Administration / Law / Management / At least Diploma/Bachelor's degree in the relevant studies.
• Good facilitation skills.
• Good leadership, supervisory & management skill.
• Good writing and communication skill.
• Excellent knowledge of computer operation (Windows, Excel, Power Point).
• At least one year experience in the logistic.
• At least one year experience in the community approach.
• Experience of writing reports is preferable.
• Strong interest in development work with respect for confidentiality and commitment to YRII’s overall aims and objectives, including gender, equality, and equal opportunities in all aspects of YRII’s work.
YRII is a faith-based government organization that respects diversity and inclusiveness. Applicants from diverse religions, gender, race, and physical impairment are encouraged to apply
Accountability:
All YRII team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring, and evaluation of our field project
Safeguarding:
Yayasan Relief Islami Indonesia participates in the inter-agency Misconduct Scheme to ensure that our operations and programs, staff, representatives, children, young people, and people at risk are protected against the risk of harm and abuse. With a zero-tolerance approach, YRII is committed to responding appropriately and constructively to any information related to safeguarding issues during the recruitment process.
How to apply :
Please submit your application by completing the application form through this link:
http://bit.ly/Job_Application_Form_Islamic-Relief_Indonesia
Applications submitted directly to Yayasan Relief Islami Indonesia Office will not be considered. Only short-listed candidates will be contacted.
The deadline for submitting applications : May 16th, 2024
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