Yayasan Indonesia Cerah (CERAH) is a non-profit organization in Indonesia that promotes
the country's energy transition policy agenda. CERAH comprises experts in the energy
sector, communication, and campaigning. To achieve its goals, it collaborates with diverse
stakeholders, including the community, research institutions, the government, and private
sector partners.
The Operations Officer will assist in the HR, administration, and finance of Cerah's
operations by ensuring quality, accuracy, and compliance with donor guidelines and the
organization's policies and procedures. The position contributes to achieving the strategic
objectives and mandate of Cerah.
She/he will work closely with the other Operations Team members to support Cerah's
effective and efficient operations management, finance, and project administration.
As an Operations Officer, the work of the employee will include:
1. HR Duties
- Provides general support in recruitment activities for all assigned jobs;
- Assists in maintaining vacancy announcement files and tracking the status of all
recruitments;
- Assist prepare draft employment contracts for Employees, Consultants, etc based
on Government regulations;
- Assist in handling BPJS Kesehatan and BPJSTK-related matters and also
managing medical insurance administration;
- Serves as the induction and orientation focal point for the HR;
- Maintain the attendance records of staff; staff leave including annual leave, sick
leave, absence, and compensation day through Gadjian and liaising with the
relevant Leads and staff in cases of discrepancies;
2. Administrative/Operation Duties
- Responsible for day-to-day operations of Cerah Office together with the General
Assistant including handling Petty Cash;
- Supporting procurement process for goods and services related to the program,
including drafting the RFP/RFQ, participating in the vetting process, and ensuring
compliance in administrative processes (contract, invoicing, and payment);
- Facilitate and process procurement requests from the Program and Operations
team both goods and services and maintain compliance with procurement SoPs;
- Assist in preparing draft contracts and agreements for vendors under Cerah rules
and regulations and serve as a focal person to be in touch with the related units;
- Maintain and update the information in the internal filing system as well as
administer the organization's legal documents including domicile letter,
organization deed, etc to be the most updated;
- Gathering the necessary documentation to comply with internal CERAH's and
donor's rules and regulations;
- Assists in providing general office support services; drafting and/or processing a
variety of correspondence and other communications;
- Participate in the internal meetings and take minutes of meetings as required;
- Responsible for making travel arrangements under Cerah Core Budget;
- Prepare meetings and events under CERAH's Core Budget, including logistical
needs, invitations, RSVP, collecting receipts for financial accountability, and other
tasks involving the organizational aspects;
- Regular update of contracts, databases, scheduling appointments/meetings,
monitoring deadlines, etc;
- Maintain and monitor the list of office equipment (workstation labels,
desktops/laptops labels, etc.) as well as updating the condition of each equipment
in coordination with Finance & Accounting Coordinator;
- Performed any other task (s) the Senior Operations Manager/Executive Director
assigned.
3. Financial Administration
- Supporting the preparation of internal and external financial reports to donors,
and ensuring they are accurate and submitted on time based on grant
agreements/MOUs.
Requirements :
● Bachelor's degree in Business Administration, Management, Public Administration,
or a related field.
● Minimum of 2 years of experience working in operations or similar roles within an
NGO or non-profit environment.
● Experience in field operations, especially in issues related to energy, humanitarian,
etc.
● Demonstrated experience in assisting in handling BPJS Kesehatan and
BPJSTK-related matters and also managing medical insurance administration as well
as HR issues.
● Have the ability to be proficient in identifying and resolving operational issues
effectively.
● Have the ability to understand simple IT and able to utilize Google Workspace.
● Excellent written and verbal communication skills for interacting with team members,
vendors, etc. Oral and written fluency in English.
● Ability to work collaboratively with diverse teams and build strong relationships with
internal and external partners.
● In-depth understanding of NGO operational best practices, including logistics,
procurement, and operational office.
● Knowledge of laws, regulations, and standards governing NGOs, including donor
requirements and reporting.
● High cultural awareness and sensitivity to work effectively in diverse and multicultural
environments.
● Ability to adapt to changing conditions and work demands, often in challenging and
resource-limited settings.
● Strong ethical standards and integrity in professional conduct, with a commitment to
the NGO's mission and values.
● Self-motivated with a proactive approach to problem-solving and continuous
improvement.
● Ability to work in various environments, including office settings and work from home.
The position is urgently required. She/he will report directly to the Senior Operations
Manager, Yayasan Indonesia Cerah (CERAH). This position will be for (nine) months, from
July 2024 to March 2025. The remuneration is based on qualification, competency, and
salary history.
Please send your CV, a minimum of 2 (two) pages, detailing your experiences and expertise
and a motivation letter to recruitment@cerah.or.id at the latest on June 9th, 2024, before
17.00 WIB with the subject line: Cerah - Operations Officer.
the country's energy transition policy agenda. CERAH comprises experts in the energy
sector, communication, and campaigning. To achieve its goals, it collaborates with diverse
stakeholders, including the community, research institutions, the government, and private
sector partners.
The Operations Officer will assist in the HR, administration, and finance of Cerah's
operations by ensuring quality, accuracy, and compliance with donor guidelines and the
organization's policies and procedures. The position contributes to achieving the strategic
objectives and mandate of Cerah.
She/he will work closely with the other Operations Team members to support Cerah's
effective and efficient operations management, finance, and project administration.
As an Operations Officer, the work of the employee will include:
1. HR Duties
- Provides general support in recruitment activities for all assigned jobs;
- Assists in maintaining vacancy announcement files and tracking the status of all
recruitments;
- Assist prepare draft employment contracts for Employees, Consultants, etc based
on Government regulations;
- Assist in handling BPJS Kesehatan and BPJSTK-related matters and also
managing medical insurance administration;
- Serves as the induction and orientation focal point for the HR;
- Maintain the attendance records of staff; staff leave including annual leave, sick
leave, absence, and compensation day through Gadjian and liaising with the
relevant Leads and staff in cases of discrepancies;
2. Administrative/Operation Duties
- Responsible for day-to-day operations of Cerah Office together with the General
Assistant including handling Petty Cash;
- Supporting procurement process for goods and services related to the program,
including drafting the RFP/RFQ, participating in the vetting process, and ensuring
compliance in administrative processes (contract, invoicing, and payment);
- Facilitate and process procurement requests from the Program and Operations
team both goods and services and maintain compliance with procurement SoPs;
- Assist in preparing draft contracts and agreements for vendors under Cerah rules
and regulations and serve as a focal person to be in touch with the related units;
- Maintain and update the information in the internal filing system as well as
administer the organization's legal documents including domicile letter,
organization deed, etc to be the most updated;
- Gathering the necessary documentation to comply with internal CERAH's and
donor's rules and regulations;
- Assists in providing general office support services; drafting and/or processing a
variety of correspondence and other communications;
- Participate in the internal meetings and take minutes of meetings as required;
- Responsible for making travel arrangements under Cerah Core Budget;
- Prepare meetings and events under CERAH's Core Budget, including logistical
needs, invitations, RSVP, collecting receipts for financial accountability, and other
tasks involving the organizational aspects;
- Regular update of contracts, databases, scheduling appointments/meetings,
monitoring deadlines, etc;
- Maintain and monitor the list of office equipment (workstation labels,
desktops/laptops labels, etc.) as well as updating the condition of each equipment
in coordination with Finance & Accounting Coordinator;
- Performed any other task (s) the Senior Operations Manager/Executive Director
assigned.
3. Financial Administration
- Supporting the preparation of internal and external financial reports to donors,
and ensuring they are accurate and submitted on time based on grant
agreements/MOUs.
Requirements :
● Bachelor's degree in Business Administration, Management, Public Administration,
or a related field.
● Minimum of 2 years of experience working in operations or similar roles within an
NGO or non-profit environment.
● Experience in field operations, especially in issues related to energy, humanitarian,
etc.
● Demonstrated experience in assisting in handling BPJS Kesehatan and
BPJSTK-related matters and also managing medical insurance administration as well
as HR issues.
● Have the ability to be proficient in identifying and resolving operational issues
effectively.
● Have the ability to understand simple IT and able to utilize Google Workspace.
● Excellent written and verbal communication skills for interacting with team members,
vendors, etc. Oral and written fluency in English.
● Ability to work collaboratively with diverse teams and build strong relationships with
internal and external partners.
● In-depth understanding of NGO operational best practices, including logistics,
procurement, and operational office.
● Knowledge of laws, regulations, and standards governing NGOs, including donor
requirements and reporting.
● High cultural awareness and sensitivity to work effectively in diverse and multicultural
environments.
● Ability to adapt to changing conditions and work demands, often in challenging and
resource-limited settings.
● Strong ethical standards and integrity in professional conduct, with a commitment to
the NGO's mission and values.
● Self-motivated with a proactive approach to problem-solving and continuous
improvement.
● Ability to work in various environments, including office settings and work from home.
The position is urgently required. She/he will report directly to the Senior Operations
Manager, Yayasan Indonesia Cerah (CERAH). This position will be for (nine) months, from
July 2024 to March 2025. The remuneration is based on qualification, competency, and
salary history.
Please send your CV, a minimum of 2 (two) pages, detailing your experiences and expertise
and a motivation letter to recruitment@cerah.or.id at the latest on June 9th, 2024, before
17.00 WIB with the subject line: Cerah - Operations Officer.
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