Caritas Germany is a catholic relief agency that commits itself worldwide to emergency aid and reconstruction, and develops social services in many countries of the world. Since 2004, Caritas Germany has been actively involved and implemented its programs of emergency response, rehabilitation and reconstruction that are linked to a sustainable development approach (LRRD), a period that followed the profoundly impactful earthquake and tsunami that struck Aceh.
Furthermore, Caritas Germany continues to work in Indonesia by establishing the cooperation with the National Disaster Management Agency (BNPB). There is exists a program strategy and priority of BNPB that is aligned with Caritas Germany's vision, mission, and program mandate especially program related to emergency response, disaster prevention and preparedness, rehabilitation and reconstruction that emphasis to empower and encourage meaningful participation of vulnerable people including people with disabilities, elderly, children, women, marginal tribe people, and another vulnerable groups. Currently there are several provincial working areas including NTB, NTT, Central Sulawesi, DIY, Central Java, North Maluku, and Jambi.
ToGETHER 2.0 programme (ER Capacity Building). With the support from the German Foreign Office (Auswärtiges Amt, AA), Caritas Germany is establishing a consortium with four other German NGOs to apply the program called "ToGETHER" - Towards Greater Effectiveness and Timeliness in Humanitarian Emergency Response". The aim of the project is to support local actors in strengthening their capacities in humanitarian response, preparedness, coordination and advocacy. There is second phase of the program called ToGETHER 2.0 program will take place from 1st May 2024 to 30th of April 2027 in altogether eight countries, of which Indonesia is one of them. In each of the countries, up to five national organisations can participate in the programme as Local Humanitarian Partners (LHP)/Implementing Partners. In the context of Indonesia, there are 5 Local Humanitarian Partners (LHPs) who involve and implement the program. Their office is located in areas of DI Yogyakarta, NTB, Central Sulawesi, Maluku, and North Sumatera.
In the second phase, the LHP will be taking important role how they could transfer their knowledge that obtained from first phase of the project (ER Capacity building program) to the local stakeholder in their respective areas. In addition, they should take initiative to develop and implement HOIFA (Humanitarian Operation & Innovation Facility) project in their respective areas.
Caritas Germany is currently recruiting a position dedicated to ToGether Project for its office in Yogyakarta:
Name of Position : Finance Admin Officer
Duty Station : Yogyakarta
Duration of contract : 12 months with the possibility of extension following the project duration
Expected starting date: August 1, 2024
The project is implemented by the local humanitarian partner organizations in NTB, Yogyakarta, Sumatera, Sulawesi, and Maluku. S/he will ensure the compliance of the partners' financial reports and report directly to the coordinator of the project. The tasks are in following detail:
In General
• Perform all responsibilities, tasks, and duties according to specific requirements, in coordination with the Finance Coordinator and Country Project Coordinator.
• Support the Country Project Coordinator and Head of Office with successfully implementing the Caritas Germany country strategy for Indonesia.
Internal Office Finance Support
• Assist the Country Project Coordinator monitoring the annual budget of the ToGETHER Project in Indonesia.
• Responsible for the daily posting of expenditures of Country Programme Unit (CPU) in the accounting form provided by Caritas Germany.
• Coordinate, check, and consolidate the general and financial administration for the ToGETHER Project.
• Prepares the financial reports (monthly, mid-term, annual) of the Country Programme Unit (CPU)
Project Finance Support
• Oversee the preparation of project proposals and budgets and give advice to the Country Programme Unit (CPU) on the efficiency of the proposed project and budget.
• Ensure that the general and financial administration of all assigned partner projects are in line with the rules, regulations, SOP's, and general practices of Caritas Germany.
• Prepare and train the staff of the ToGETHER project partners to ensure their comprehension on the Caritas Germany administrative and financial guidelines and their capacity to implement them.
• Facilitate document and track transfers of funds between Caritas Germany Head Office and the ToGETHER project partners.
• Plan, organize and carry out all internal financial audit functions of Caritas Germany needed regarding the assigned projects or the ToGETHER project partners.
• Resolve accounting discrepancies and financial problems in coordination with the Country Project Coordinator.
• Provide verbal – and if necessary – written reports on the status, findings and recommendations and monitor regularly the implementation of the recommendations by the ToGETHER project partners.
• Prepare the compilation of Financial Report of the ToGETHER project partners for the Head Office to submit to the Programme Management Unit (PMU).
• Regularly inform the Country Project Coordinator on the financial status of the individual projects.
• Consistently document relevant facts, activities and information that can support the work of other Caritas Germany Employees, including Caritas Germany's Head Office.
• Act as liaison person for external audits.
• Establish and sustain interpersonal and professional relationships with the ToGETHER project partners in order, to advise them on all relevant financial matters.
Liaison Functions
• Coordinate/Communicate concerning the representation of Caritas Germany with the assigned partner projects in Lombok, West Nusa Tenggara (NTB), Yogyakarta (DIY), Medan, North Sumatera (Sumatera Utara), Poso, Central Sulawesi (Sulawesi Tengah) and Ambon, Maluku.
• Manage relations with local and other related stakeholder authorities in the wider Caritas Germany network in Indonesia.
• Keep and ensure professional relations with the project partners in Lombok, West Nusa Tenggara (NTB), Yogyakarta (DIY), Medan, North Sumatera (Sumatera Utara), Poso, Central Sulawesi (Sulawesi Tengah) and Ambon, Maluku.
• Mediate between the ToGETHER project partners and Caritas Germany Country Office.
• Ensure an uninterrupted flow of information and coordination between the ToGETHER project partners and Caritas Germany Country Office.
• Support other Caritas Germany colleagues in fulfilling their assigned tasks in coordination with the Country Project Coordinator, MEAL Officer, and Head of Office.
• Assist colleagues of Caritas Germany during visits and meetings with the ToGETHER project partners and authorities, incl. translations.
• Ensure that regular communication and coordination with the Country Office in Yogyakarta and the Head of Office take place.
Country Office of Caritas Germany in Yogyakarta
• Manage, ensure, and improve the quality, the effectiveness, the efficiency, and the sustainability of the operations of the Country Office of Caritas Germany.
• Support the Finance Coordinator assigned to the Country Office of Caritas Germany when needed in all matters.
• Liaise with other Caritas Germany employees in Indonesia.
Working conditions:
The duty station of the Finance Admin Officer will be in the Country Office of Caritas Germany in Yogyakarta. Caritas Germany will support and provide the Finance Admin Officer with the means and facilities in order, to perform her/his tasks efficiently and effectively. The duties given to the Finance Admin Officer may require travels to Lombok, West Nusa Tenggara (NTB), Yogyakarta (DIY), Medan, North Sumatera (Sumatera Utara), Poso, Central Sulawesi (Sulawesi Tengah) and Ambon, Maluku.
Requirements:
• At least has Bachelor's degree in accounting or other relevant education background
• Minimum 3 years of experience working in finance with international organizations
• Experience working in collaboration with local organizations
• Familiar with international donors' financial reports
• Resilient for tight deadlines and any other requirements set by the donor
• Fluent in English (written and verbal)
We welcome people who share our values and our commitment to serving those in need including our commitment to protecting children and vulnerable adults from abuse and exploitation. Applicants must send their motivation letters, CVs, and copies of references from at least two previous employers to:
admcaritas.jogja@gmail.com with email subject: FAO CG
deadline for submission: July 17, 2024
Total maximum size of attachment: 300 KB
Only selected applicants will be contacted and invited for the recruitment process. In respect for the Safeguarding principles, Caritas Germany will do a background check to the short-listed candidates.
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