[JOB VACANCY USAID BEBAS-TB INDONESIA]
Sr. Procurement Associate – National Office: Jakarta
Management Sciences for Health (MSH) is a mission-driven, global nonprofit advisory organization that provides governments, health organizations, and the private sector with the strategies, tools, and management support to deliver high-functioning health systems effectively and efficiently. For more than 50 years, we have focused on the people at the heart of the health system - from health ministries to communities, private sector to civil society - in each environment in which we work, serving as trusted advisors to make foundational changes that support the whole health system. Working shoulder-to-shoulder with countries and communities, MSH helps to save lives and improve the health of the world’s poorest and most vulnerable people by building strong, resilient, sustainable health systems.
MSH started working in Indonesia in 1980 with a focus on improving child health, decentralizing health services, expanding access to care and treatment for TB, and strengthening pharmaceutical management. In 2023, MSH was awarded the five-year USAID BEBAS-TB activity to reduce TB incidence and mortality by addressing critical gaps and challenges in the TB program. This activity builds on the work of previous USAID projects and aims to improve access and utilization of quality and patient-centered comprehensive TB services. To achieve the objectives, MSH is looking for Sr. Procurement Associate position that will be placed in National Office: Jakarta.
Overall Responsibilities
The role of the Sr. Procurement Associate is to procure goods and services in the National level in compliance with MSH/Donor procurements policies and procedures. They prepare procurement solicitation such as REOI, RFQ/RFP and negotiate purchase terms and conditions, prepare and issue purchase orders and agreements, monitor supplier performance and resolve issues and concerns, inspect, and evaluate the quality of purchased items and resolve shortcomings and analyses industry and demand trends and support provincial team with the development and implementation of sourcing strategies. They maintain procurement data including procurement trackers, supplier list, and standards of goods and services, and ensure the effectiveness of procurement in a timely and cost-effective manner.
Sr. Procurement Associate who will facilitate project’s efficient and effective procurement and administration functioning. S/he will administer and assist in the procurement management system to ensure efficient and effective use of MSH/Donor resources for the purposes intended. S/he will ensure compliance with the MSH/Donor procedures, guidelines, and rules.
For technical aspect s/he will seek and receive policy guidance / instructions and support from the Procurement Manager in the Country Office on their respective areas of responsibilities. S/he will work closely with other team members, including Technical Teams to ensure timely implementation of the project activities. The Sr. Procurement Associate will report to the related Procurement Manager
Specific Responsibilities
On daily basis reporting to Procurement Manager and liaise with Procurement Specialist.
The overall responsibilities of the Sr. Procurement Associate include, but are not limited to the following:
(i) ensuring the integrity of the procurement processes of all goods and services required for MSH/Donor.
(ii) assist in preparing bidding documents.
(iii) assisting in evaluation of bids.
(iv) ensuring that the Technical Evaluation and Tender documents comply with procurement rules of MSH and relevant donors’ Procurement Regulation.
(v) assist in monitoring the performance of contractors and consultants' performance and the delivery and completion of contracted goods and services.
This position is based in Jakarta and urgent position.
Qualifications:
Education:
• University Degree in logistics, supply chain management, business or other related. A professional certificate in Procurement / Logistics will be an advantage.
• Experience in a USG or donor-funded project or NGO preferred.
• Experience in the use of Quickbooks and Deltek Costpoint will be an advantage.
Experience:
- 5+ years of relevant and progressive experience in procurement process bidding, such as RFQ/RFP.
- Hands on experience in procure services, goods, and any other format procurement.
Knowledge and Skills:
- Good working knowledge of purchasing strategies including but not limited to sourcing/ tendering.
- Excellent communication, interpersonal, and negotiation skills
- Strong analytical thinking and problem-solving skills especially when working under pressure.
- Strong proficiency in Microsoft Office and business application software, purchasing, and resource planning systems.
- Detail oriented, strong negotiation skills.
- Ability to work in a team-oriented environment while maintaining an individual workload.
- Monitoring/assessing self-performance to make improvements or take corrective action.
- Planning and scheduling skills.
- Demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants.
- Ability to work independently, take initiative, and ability to meet deadlines with attention to detail and quality.
- Written and spoken proficiency in English.
Competencies
- Know how related processes and products.
- Showing a good communication skill such relates to people, builds relationships, and effectively presents arguments.
- Result Oriented by meeting deadlines, identifies actions, and achieves goals.
- A solution-based person when meeting challenges/problem
Please send your application and preferably apply via online through MSH Career Website: Sr. Procurement Associate: Jakarta Office
Only applicant who meets the above qualification will be considered
You can check out our career page for more interesting job information here.
MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status.
Management Sciences for Health
Stronger health systems. Greater health impact.
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