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| Vacancy Announcement |
Position Title: Deputy Director for Management and Operations
Opening Date: 26 July 20224
Application Deadline for First Review: 17:00 WIB, 19 August 2024; Open until filled
Who may apply: All Qualified Candidates (Preference will be given to candidates permanently residing in Indonesia or who are citizens of Indonesia at the time of application)
Point of Contact: Brian Gleeson, bgleeson@peacecorps.gov
Salary (per annum): Compensation starting at IDR 376,743,495 (+ benefits), negotiable based on salary history and experience.
Period of Performance/ Length of Contract/ Work Schedule: The anticipated contract will be for a base period of one year, with up to four option year periods, exercisable at the unilateral option of the Peace Corps based on satisfactory performance, continued need for the position, and availability of funds. This is a full-time position, requiring a minimum working schedule of 40 hours per week.
Place of Performance: Surabaya, with some travel.
Security Level required: Local Security Certificate
Background information of the position
The United States Peace Corps program in Indonesia is currently open recruitment for qualified and motivated candidates for positions in SURABAYA.
Basic Function of Position
Under the supervision of the Director of Management and Operations (DMO) of Peace Corps Indonesia, the Deputy Director of Management & Operations (DDMO) serves as an expert advisor to the DMO and Country Director (CD) on all financial and administrative systems to ensure efficient, accurate, and reliable operation of the office. In consultation with the DMO, the DDMO takes an active lead in supporting all administrative tasks in the office.
This is a multi-function position requiring a great degree of planning, flexibility, organization, and attention to detail. The DDMO serves as both the financial and technical expert in the Management & Operations Office and an Overseas Contracting Officer (OCO).
The DDMO works directly with Peace Corps Washington staff, local banks and vendors, staff, lessors, and Volunteers. In performance of these duties, the Position reads and becomes an expert on relevant administrative management matters contained in applicable Peace Corps Manual sections and the Overseas Financial Management Handbook (OFMH), Overseas Contracting Handbook (OCH), and the Foreign Affairs Manual (FAM). In the absence of the Director of Management and Operations, serves as Acting DMO in matters including staff supervision, signatory authorities of obligations, as receiving officer, and affiliated duties. Routine work will be performed with minimum guidance.
The duties and deadlines of this position may require occasional travel and work outside of normal working hours. The Position may serve as a Whereabouts/Duty Officer. This is a Personal Services Contractor (PSC) position.
Qualifications
a. Education: University degree in Business Administration, Accounting, or related field of study is required. Higher education credential preferably in business, finance or accounting is preferred.
b. Work experience: At least five (of which 2 years in a supervisory capacity) years of progressively responsible experience in accounting, finance and budgeting with significant knowledge in general business administration and contracts management. Experience in government or private sector accounting including interpretation and use of financial data for informed decision-making and the efficient and optimal use of resources. Experience in financial management work that involved the preparation, justification, or management of an organization's budget.
c. Post Entry Training: Organized on-the-job training and demonstration of competency within the first six months is required on: Peace Corps regulations; FORPost system entries, adjustments and reporting; Fiscal Coding Handbook and Overseas Financial Management Handbook; Overseas Contracting Handbook; and the Volunteer Service Handbook.
d. Language Proficiency: High proficiency in oral and written English and fluency in Bahasa Indonesia
e. Knowledge: Must have strong knowledge and understanding of general finance, HR, procurement and internal control norms and practices.
f. Abilities and Skills: Position must be able to deal with a broad scope and range of problems in setting and reconciling accounting records, collections, and payments, which may happen simultaneously. Must have initiative, organizational ability, including attention to detail and accuracy. Must possess ability to create and manipulate complex financial spreadsheets. The ability to read and interpret regulations is required. Also, must have a high moral character, integrity, be versatile, have initiative to appropriately resolve problems, be self-motivated and must be able to deal tactfully with a wide range of individuals of different cultures, and relate well with others as the position requires considerable amount of interaction with other staff members, Volunteers and the general public. Customer service oriented.
g. Office Software and Data Entry: Must be highly proficient in use of Microsoft Office products (e.g., Word, Excel, Outlook), with particular expertise using spreadsheets. Must possess ability to provide fast and accurate data entry into online systems.
HOW TO APPLY
Please submit the following documents in PDF form by email to bgleeson@peacecorps.gov
1. Application Cover Letter
2. Curricula Vitae (CV). The CV must specify all training, work experience, licenses, diplomas and certifications. All periods of unemployment greater than three months should be accounted for.
3. Completed application.
Please indicate "DDMO" in the subject line of the email.
Applications must be received by 17:00 WIB on 19 August 2024, for consideration in the first review. Position remains open until filled. No phone calls or personal visits related to this vacancy will be accepted. Only short-listed candidates will be contacted.
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