REQUEST FOR PROPOSAL (RFP)
FOR INDIVIDUAL CONSULTANT
USAID SINAR ADVANCE ENERGY SYSTEM WEB DATABASE DESIGNER
USAID SINAR issuing this Request for Proposal document to invite interested Individual Consultant to submit their proposal for USAID SINAR Advance Energy System Web Database Designer.
The Individual Consultant must possess required technical capabilities to perform tasks under this assignment and this RFP is open for Indonesian Nationals. Successful applicants will be awarded a fixed-price Short-Term Technical Assistance (STTA) contract.
Scope of Work
The Individual Consultant shall provide following services:
1. Conduct Needs Analysis and Planning:
- User Identification: Determine who the system users are (e.g., engineers, operations managers, field technicians) and their respective needs.
- Stakeholder Interviews: Conduct in-depth interviews with project managers, GIS Specialists, and other potential users to understand their specific needs for project information, workflows, and data analysis.
- Requirements Documentation: Document in detail the functional and non-functional requirements of the system, including the types of data to be stored, reports needed, security features, and performance requirements.
- Data Collection: Collect information about the project data to be stored in the database (e.g., pipe data, project capacity data, project technology data, project spatial data).
- Database Design: Design an efficient database structure that suits the company's needs (e.g., using a relational or NoSQL model).
- User Interface Design: Create an initial design for a user-friendly and easy-to-use web interface.
- Project Planning: Create a project schedule, budget, and resources needed.
2. Conduct Database Web Development:
- Data Modelling: Create a comprehensive data model to describe the database structure, including entities (e.g., projects, locations, technologies), attributes (e.g., project name, capacity, status), and relationships between entities.
- Database Normalization: Ensure data integrity and avoid redundancy by applying database normalization techniques.
- Database Management System (DBMS) Selection: Select a DBMS that suits the project needs, such as MySQL, PostgreSQL, or Oracle, considering scalability, security, and cost factors.
- User Interface (UI) Design: Creating intuitive and easy-to-use UI designs, considering UX (User Experience) principles to ensure an optimal user experience.
- Backend Development: Developing the business logic of an application using programming languages such as Python, PHP, or Java, and web frameworks such as Django, Laravel, or Spring.
- Frontend Development: Creating the interface of an application using HTML, CSS, and JavaScript, using frontend frameworks such as React, Angular, or Vue.js to enhance interactivity and responsiveness. Integration: Connect the backend and frontend so that they work together well.
- Testing: Conduct thorough testing to ensure the web application functions properly and is error-free.
3. Develop Web Application Key Features
- Project Dashboard: Provides a real-time summary view of project information, including project status, schedule, budget, and Key Performance Indicators (KPIs).
- Project Data Management: Allows users to enter, edit, and view project data in a structured manner, including technical, financial, and environmental information.
- Project Progress Tracking: Allows users to track project progress visually, using Gantt charts or flowcharts.
- Data Analysis: Provides data analysis features to generate customizable reports and data visualizations, aiding in strategic decision making.
- Collaboration: Enables collaboration across teams by providing commenting, notification, and task management features.
4. Develop Web Security
- Implements appropriate security measures to protect sensitive data, such as data encryption, role-based access control, and audit logs.
- Authentication: Ensures that only authorized users can access the web application.
- Authorization: Restricts user access to certain features based on their role.
- Data Encryption: Protects sensitive data from unauthorized access.
- Data Backup: Creates regular data backups to prevent data loss.
5. Develop Documentation and Conduct Training
- Documentation: Create comprehensive and easy-to-understand user and technical documentation. Creates documentation on database design, code structure, and how to use the web application.
- User Guide: Create an easy-to-understand user guide to help users operate the web application.
- User Training: Provide comprehensive training to users on how to use the database web application.
- Training: Provide training to users on how to use the web application effectively.
6. Maintenance and Support
- Preventive Maintenance: Performing routine maintenance to ensure the application continues to run optimally.
- Corrective Maintenance: Fixing bugs or issues that arise after the application is launched.
- User Support: Providing technical support to users to answer questions and resolve issues.
- Bug Fix: Fix errors or bugs found after the web application is launched.
- Updates: Add new features or improve existing features according to company needs.
- Technical Support: Provide technical support to users if they experience problems using the web application.
7. Additional
- Consider using cloud technology for hosting web applications to make them more scalable and accessible.
- Conduct regular security testing to ensure that the web application remains safe from cyber threats.
- Ensure that the web application can be accessed from various devices (desktop, tablet, mobile phone).
- This scope can be adjusted according to your company's needs and budget. Make sure to communicate clearly with the web developer so that they can understand your needs and provide the right solution.
Technical Requirements
- Indonesian National.
- Deep understanding of web programming languages (such as Python, PHP, JavaScript), web frameworks (such as Django, Laravel, React), and related technologies (HTML, CSS).
- Strong knowledge of database design, data modelling, normalization, and SQL queries. Experience with multiple database management systems (DBMS) such as MySQL, PostgreSQL, or Oracle.
- Ability to design and develop secure and efficient APIs for integration with external systems.
- Understanding of web and database security best practices, including encryption, authentication, authorization, and protection against common attacks.
- Proven experience in developing complex, scalable web applications, ideally in the energy sector or related industries.
- Ability to manage software development projects from start to finish, including planning, scheduling, and coordinating teams.
- Basic knowledge of energy systems, terminology, and workflows will clarify user needs and develop relevant solutions.
- Professional certification in web development, databases, or project management may be a plus.
- If the project involves spatial data, knowledge of geographic information systems (GIS) will be beneficial.
- The ability to analyze data and generate useful insights can enhance the value of the application.
Period of Performance
This work is scheduled to be carried out starting from September until December 2024.
Deliverables
Deliverable of this work is an Interactive User Interface of USAID SINAR WEB DATABASE APPLICATION FOR ADVANCE ENERGY SYSTEM PROJECTS.
Evaluation Criteria
USAID SINAR will award the fixed-price Short-Term Technical Assistance (STTA) to the applicants whose proposal is determined to be substantially responsive to the technical requirements and timeline. USAID SINAR reserves the right to determine the contract value, considering the proposals from all interested consultants.
Candidates shall provide supporting documentation and will receive notification from USAID SINAR Human Resource for contract preparation and negotiation. USAID SINAR reserves the right to withdraw the award notification in case of a failure in reaching negotiation agreement.
Proposal Submission and Documents Requirement
The proposal should consist of the following documents:
1. Description to meet the scope, technical requirements, and timeline.
2. Latest Curriculum Vitae/Resume highlighting your relevant experiences to provide the service.
3. Proposed price and reimbursable expenses (if any)
Interested applicants should submit their proposal and complete documentation by August 30th, 2024, to usaid.sinar.recruitment@gmail.com. Please write your email subject as RFP – [consultant's name] – USAID SINAR Web Database Designer. Any late submission after the date will not be reviewed.
Any information provided by applicants in response to this RFP will be treated confidential. USAID SINAR will not use the information in any other context or setting and will not reveal details to other parties.
About Tetra Tech:
Tetra Tech is a leading provider of high-end consulting and engineering services for projects worldwide. We combine the resources of a global, multibillion dollar company with local, client-focused delivery in more than 400 locations around the world. We are leading with science to provide sustainable and resilient solutions for our clients.
For more information on our company, please visit our website at www.tetratech.com.
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