As of September 2022, the Oxford University Clinical Research Unit in Indonesia (OUCRU ID) operates in partnership with the Faculty of Medicine Universitas Indonesia after having been known as the Eijkman Oxford Clinical Research Unit (EOCRU) since 2008. OUCRU Indonesia is part of the Africa Asia Programme Vietnam, sponsored by the Wellcome Trust, and governed by the Centre for Tropical Medicine and Global Health at the Nuffield Department of Medicine, University of Oxford, United Kingdom. OUCRU in Indonesia and Vietnam, along with their many local and international partners, conduct biomedical, clinical, and epidemiological research on infections impacting the health of people living in Southeast Asia and beyond.
In conducting their work in Indonesia, OUCRU ID is assisted by Alliance for Emerging and Re-emerging Disease Threats in Asia Foundation (ALERTAsia), a local foundation assisting in research grant management and capacity building for local researchers.
Through ALERTAsia we are seeking a qualified and experienced Accountant to strengthen the Finance operation to support the Finance Manager and Head of Finance comply with the additional accounting, reporting and tax matters once OUCRU ID transitions into the new legal entity.
Roles and Responsibilities:
Reporting to the Head of Finance and as an individual contributor, you will be responsible for handling payment process, preparing and inputting journal entries into the system, performing cash advance management, monthly tax report, supporting PI and colleague in budgeting and forecasting process. Assisting Head of finance in preparation of periodical and incidental financial reporting packages and annual tax report. You will ensure all transaction in compliance with Indonesian Financial Accounting Standards (SAK), statutory regulation and unit policies.
Financial accounting:
- Payment process.
- Prepare payment journal vouchers, entering into the system
- Make sure suppliers, contractors, collaborators, staff get payment in a timely manner.
- Validating all payments to follow the applicable policies and procedures with proper supporting documentation, approval signatures"
- Make sure correct imputation in the system, to include correct finance dimension
- Make sure timely payment of invoices in line with supplier payment terms.
- Ensure each payment matches the budget line.
- Provide payment advice to payees.
- PO & Non PO payment process.
- Prepare offline / manual bank transfer payments such as: Bank application forms, In house transfers, Telegraphic Transfers, Real Time Gross Settlement (RTGS).
- Input EFT banking transactions into banking system
- Ensure all transactions in compliance with Indonesian Financial Accounting Standards (SAK) to include Statements of Financial Accounting Standards (PSAK), statutory and company policies & procedure.
- Cash advance Management.
- Monitor and maintain up-to-date cash advances tracker.
- Follow up outstanding cash advance balance with staffs and/or collaborators
- Ensure each project agreement spending match with each budget line.
- Ensure each project agreement spending is supported with proof of spending.
- Ensure no outstanding cash advances for expired grants
- Ensure all transactions in compliance with Indonesian Financial Accounting Standards (SAK) to include Statements of Financial Accounting Standards (PSAK), statutory and company policies & procedure.
Financial reporting and planning:
17. Proactively reviewing, monitoring project budgets spending and upcoming project end dates to include communicating with stakeholders.
18. Assist Accounting Manager & Head of Finance in:
- Management reporting to stakeholders.
- Preparation monthly financial reports
- Preparation annual financial and tax report
- Preparation and coordination of audit process
- Preparation cash flow forecasting
19. Perform monthly tax equalization
20. Perform month-end and year-end close processes, including running a trial balance and balance accounts reconciliations.
Other
21. Any other duties as assigned by Head of Finance
Job Requirements:
Qualifications & Experience (Must have) :
- Bachelor's degree and/or internationally recognized accounting qualification.
- Holding a Brevet A & B certificate
- A solid accounting experience within a complex organization.
- A solid knowledge of accounting principles.
- Experience of Monthly and annual tax reporting.
- In-depth knowledge of Indonesian Income tax regulation
- An intermediate level knowledge of MS Excel.
- Good command of English
- Excellent numerical skills and attention to detail.
- Good time and management skills.
- Great analytical thinking, creative, detail oriented and well organized.
- Ability to prioritize and meet the deadline.
- Strong communication and presentation skills
- Energetic, discipline, honest and responsible.
- Ability to work in a team environment.
- Work in a fast paced and professional environment.
Desirable Criteria:
- Experience in NGO / Non-Profit sectors.
- Detail-oriented personality.
- Dynamix 365 accounting software experience.
- Google sheet knowledge.
Benefits:
The selected candidate will initially receive a 6 months' contract with a possibility to receive a contract extension. Remuneration package that includes annual leave, sick leave, THR, compensation money, private medical cover, BPJS Kesehatan, and not to mention fully paid income tax and BPJS Ketenagakerjaan (JAMSOSTEK). The salary shall be competitive.
The successful candidate will work in a dynamic team of clinicians, academics, scientists and research support teams from diverse renowned, international centres.
How to Apply:
Application requirements (Cover Letter, CV, three names and address of professional referees, and your salary history) should be sent via email to: hro@alertasia.org . Please quote the reference "OUCRU ID ACC_[Your Name]" on your email subject.
Please submit your application no later than Saturday, 9 November 2024.
Thank you.
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