We envision a healthy and prosperous Indonesia where biodiversity is valued and preserved. With offices and project sites across Indonesia, we promote a sustainable landscape-seascape approach and establish partnerships with multiple stakeholders across sectors and jurisdictions to deliver lasting impacts for people and nature in Indonesia.
As we are constantly expanding, we are currently looking Consultant to fill the following Terms below:
Request for Proposals
Title: Consultation on Detail Engineering Design (DED) and Supervision of the Implementation of Shrimp Farm and Mangrove Restoration Integration in Banyuwangi
RFP No: 005/VIII/22/2025
Date of Issuance: 22 Agustus 2025
1. Project Overview
Konservasi Indonesia with consortium project World Resources Institute (WRI) Indonesia, and Padjadjaran University (UNPAD) conducted Aquadapt project in Indonesia called Leveraging Climate Smart Shrimp Aquaculture for small-scale farmers as one of nature-based climate solution in coastal Indonesia (LEAPS). The main objective of the project is to leverage Climate-Smart Shrimp (CSS) aquaculture as a nature-based solution to help adapt the impacts of climate change and promote more sustainable and equitable food systems for climate-vulnerable communities through enhancing aquaculture governance. The CSS focusing on sustainable intensification and mangrove restoration in collaboration with shrimp farmers, communities, government, and other related stakeholders. The methodology combines; integrated CSS with the Nature based Climate Solution (NbCS), improving monitoring systems through the Internet of Things (IoT), Women's Empowerment in Fisheries and Aquaculture Index, food frequency questionnaires as a dietary assessment. Pilots will be implemented in two selected locations in Banyuwangi of East Java and Indramayu of West Java.
KI is seeking a consultant based in Indonesia or a global firm with offices in Southeast Asia to join our multidisciplinary team to develop designs and oversee the implementation of shrimp pond integration and ecological mangrove restoration, as well as water quality treatment areas for the CSSA pilot project located in Banyuwangi, East Java, Indonesia. With input from the project team, the selected consultant will serve as the lead engineer for design development and the preparation of construction drawings for a high-quality, innovative, and environmentally responsible nature-based solution approach. The selected consultant will also be responsible to monitoring the process during construction activities and will provide oversight during the implementation.
The CSS pilot site is located in Wringinputih Village, Banyuwangi Regency, East Java, Indonesia, with site spans approximately 36.8 hectares (ha) and consists of several large intensive and extensive shrimp ponds separated by earthen embankments, roads, and vegetation land areas.
2. Terms of Reference, Deliverables and Deliverables Schedule
a. Purpose. The purpose of the CSSA pilot project is to quantify the economic and ecological viability and prioritize efforts for scaling the CSSA approach in Indonesia. Essential analysis generated by the CSSA pilot project will also be used to inform adoption of the CSSA approach in shrimp aquaculture geographies worldwide.
b. Objective. The objective for this Request for Proposal (RFP) is to select the most responsive and responsible bidder to perform design development services and oversee implementation of integration between shrimp pond and ecological mangrove wetland restoration and water quality treatment areas at the CSSA pilot project located in Banyuwangi, East Java, Indonesia.
c. Scope of Work.
i. Preliminary Site Investigations and Evaluations. The selected bidder will conduct additional site investigations and associated evaluations deemed necessary for design development and construction activities for integration of shrimp pond ecological mangrove wetland restoration at the CSSA pilot project site. Data gathered during additional site investigations and evaluations will be used to establish design criteria for restoring hydrology and improving coastal resilience.
ii. Design Development Services. The selected bidder will be responsible for performing design development with input from the project team. This will include frequent calls and virtual meetings with the project team as well as preparation of meeting agendas or minutes, presentations, and design development documents for review and feedback from the project team.
iii. Preparation of Construction Drawings, Technical Specifications, and Cost Estimate. The selected bidder will be responsible for the preparation of construction drawings and technical specifications that provide sufficient detail for securing applicable permits and for the landowner's contractor to complete construction activities for integration between shrimp pond and ecological mangrove wetland restoration at the CSSA pilot project site. The selected bidder will also be responsible for the preparation of an engineer's cost estimate for construction.
iv. Permitting Services. The selected bidder will be responsible for preparation and submitting necessary permit applications for implementation of ecological mangrove wetland restoration at the CSSA pilot project site. This will also involve correspondence with the regulatory authorities and responding to requests for additional information (RAI) through receipt of final authorizations.
v. Construction Engineering and Inspection Services. The selected bidder will be responsible for oversight of construction activities for ecological mangrove restoration at the CSSA pilot project site. As the engineer of record, the selected bidder will ensure that the construction activities, performed by others, conform to the final Construction Drawings and Technical Specifications or the intent of the design. The engineer of record will be expected to provide clarification and direction to the landowner's contractor during construction activities. The selected bidder will also be expected to review and approve any design modifications or similar requests by the landowner's contractor.
d. Deliverables.
i. Summary Report. The selected bidder will provide a summary report following completion of additional preliminary site investigations and evaluations. The summary report should include key findings and relevant details that support design development. In addition, selected bidder must involve potential community involvement in the report.
ii. 30% Design Development Documents. The selected bidder will provide 30% design development documents including an initial plan set of drawings showing the layout of major features and a preliminary engineer's cost estimate for construction.
iii. 90% Design Development Documents. The selected bidder will provide 90% design development documents including an updated plan set of drawings and an updated engineer's cost estimate for construction.
iv. Final Construction Drawings, Technical Specifications, and Cost Estimate. The selected bidder will provide a final set of construction drawings, technical specifications, and cost estimate for construction.
v. Permit Applications and Authorizations. The selected bidder will provide copies of submitted applications, final authorizations, and associated correspondence to regulatory authorities for necessary permits to implement integration between shrimp pond and ecological mangrove wetland restoration.
vi. Monthly Reports. The selected bidder will provide monthly reports during construction activities for integration between shrimp pond and ecologically mangrove wetland restoration, which will be performed by the landowner's contractor. The monthly reports should provide key findings and relevant details for overseeing construction activities by the landowner's contractor. For bidding purposes, it is expected that construction activities will be six (6) months in duration.
vii. As-Built Drawings and Certification of Completion. The selected bidder will provide redlined as-built drawings and certification that integrate shrimp pond and ecological mangrove wetland restoration at the CSS pilot project site is complete and satisfactory.
| No. | Deliverable | Timeline (From Contract start) | Expected Date of Completion |
| 1 | Summary Report | +4 weeks | 1 October 2025 |
| 2 | 30% Design Documents | +8 weeks | 1 November 2025 |
| 3 | 90% Design Documents | +12 weeks | 1 December 2025 |
| 4 | Final Construction Drawings and Technical Specifications, and Final Cost Estimate | +16 weeks | 1 January 2026 |
| 5 | Permit Applications, Authorizations, and RAIs | +20 weeks | 1 February 2026 |
| 6 | Monthly Reports (1) | +24 weeks +28 weeks +32 weeks | 1 May 2026 1 June 2026 1 July 2026 |
| 7 | As-Built Drawings and Certification of Completion | +40 weeks | 1 August 2026 |
3. Submission Details
a. Deadline. Proposals must be received no later than (23:59 West Indonesian Time on Monday, 25 August 2025). Late submissions will not be accepted. Proposals must be submitted via email to (ewidyastuti@konservasi-id.org and grantcontractid@konservasi-id.org ). All proposals are to be submitted following the guidelines listed in this RFP.
b. Validity of bid. 120 days from the submission deadline
c. Clarifications. Questions may be submitted to (bburhanuddin@conservation.org, ewidyastuti@konservasi-id, grantcontractid@konservasi-id.org and cc to: hprasetio@konservasi-id.org; vanandawicaksono@konservasi-id.org; afaisol@konservasi-id.org; aefendi@konservasi-id.org) by the specified date and time in the timeline below. The subject of the email must contain the RFP number and title of the RFP. KI will respond in writing to submitted clarifications by the date specified in the timeline below. Responses to questions that may be of common interest to all bidders will be posted to the KI website and/or communicated via email.
d. Amendments. At any time prior to the deadline for submission of proposals, KI may, for any reason, modify the RFP documents by amendment which will be posted to the KI website and/or communicated via email.
4. Minimum Requirements
a. The team must include at least 4 (four) personnels, consisting of experts of:
· Civil Engineering.
· Hydrologist on coastal ecosystem.
· Aquaculture on shrimp sustainable development.
· Socio-cultural / community engagement.
b. Fluency in Indonesian and English.
c. Possess or have ability to obtain (within 30 days) applicable business and/or professional certifications or licenses to practice engineering and perform engineering services including surveys, field inspections, and construction oversight in Indonesia.
d. Experience developing technical specifications and designing drainage plans and/or stormwater management systems for low-elevation coastal zones of southeast Asia, preferably Indonesia.
e. Experience developing technical specifications and designing habitat restoration plans for low-elevation coastal zones of southeast Asia, preferably Indonesia.
f. Experience submitting permit applications and expediting permits for site development or construction work, drainage plans and/or stormwater management systems, and habitat restoration projects within low-elevation coastal zones of southeast Asia, preferably Indonesia.
g. Familiarity with mangroves and intertidal ecology of southeast Asia, preferably Indonesia.
h. Familiarity with the geography, climate, and coastal hazards of southeast Asia, preferably Indonesia.
5. Proposal Timeline
| RFP Issued | 18 August 2025 |
| Clarifications submitted to KI | 18-22 August 2025 |
| Clarifications provided to known bidders | 22-29 August 2025 |
| Complete proposals due to KI | 1 September 2025 |
| Final selection | 8 September 2025 |
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