[newdevjobsindo] PR206-Service Provider for Support Implementation Program Activities in 2026 TRACTION

Oktober 27, 2025   Comment  

Terms of Reference (ToR)

1. About SNV

SNV is a global development partner rooted in the African and Asian countries where we operate. With 60 years of experience and a team of approximately 1,600 people, it is our mission to strengthen capacities and catalyse partnerships that transform the agri-food, energy, and water systems to enable sustainable and more equitable lives for all.

2. Background and objectives of assignment

SNV is looking for a vendor/ organisation to deliver technical coaching to independent oil palm smallholders in Jambi through Regenerative Agriculture (RegAg) adoption, institutional and business development, RSPO membership facilitation, and the establishment of Internal Control Systems (ICS).

The intervention aims to enhance farmer knowledge and practice adoption related to Regenerative Agriculture (RegAg), Institutional and Business Development (IBD), and RSPO certification readiness through a combination of training services, field coaching, and provision of training tools and supporting materials.

In addition to delivering coaching services, the vendor will also be responsible for procuring essential training equipment, field demonstration materials, and documentation supplies required to conduct farmer training effectively.

Objective 1: Training on Palm Oil BMP and Regenerative Agriculture (RegAg) Practices

Provide training and field coaching to 3,000 independent smallholders on Best Management Practices (BMP), including the adoption of RegAg practices and the collection of TPP plot point data to enhance traceability and sustainable farm management.

 

Objective 2: Certification RSPO ISH 500 Farmer to 2 Internal Control System

Support the creation and operationalization of ICS units within farmer cooperatives to ensure compliance with RSPO standards, strengthen governance structures, improve monitoring of member farms, and prepare farmer organizations for independent RSPO certification.

 

Objective 3: Institutional and Business Development (IBD)

Strengthen 21 farmer organizations and cooperatives through comprehensive institutional development, including training on group dynamics, organizational governance, business planning, financial management, marketing, and cooperative operations. This also includes support for the technical assistance of compost units and integration of financial literacy and gender empowerment programs to improve resilience and sustainability.

 

3. Assignment Overview and Scope of Work / Deliverables

The selected organization/firm shall be responsible for implementing the following activities under the TRACTION Program:

1. Farmer Training & Coaching

• Train and coach 3,000 independent smallholders on BMP and RegAg adoption.
• Conduct field coaching to ensure implementation of RegAg practices.
• Collect and process plantation plot points (TPP) for 3,000 smallholders.

2. RSPO Certification (500 Farmers – 2 Farmer Organizations)

• Facilitate farmers' declaration of commitment to RSPO certification.
• Conduct spatial mapping and overlay analysis of plantations.
• Undertake HCV/HCS assessments and compile reports.
• Register farmer organizations as RSPO members.
• Provide training on RSPO Principles & Criteria (P&C).
• Conduct internal audits as preparation for RSPO third-party certification

3.  Institutional & Business Development (IBD) for 21 Farmer Organizations

• Deliver training on group dynamic, governance, business planning, and financial management using SNV IBD modules.
• Support legal compliance and cooperative strengthening (AD/ART, NIB, AHU registration, financial systems, marketing strategies for compost fertilizer).
• Provide technical support in production, marketing, financial management, and business planning for compost units (Bahar Selatan district).
• Carry out a credit scoring system.
• Connect selected replanting smallholders to CPO Funds and other financial institutions
• Deliver training on financial literacy, gender awareness, and Income Generating Activities (how to setup the business and technical training according to their business).
• Providing business assistance to women's groups receiving seed funding

Deliverables	Outputs	Quality Expectations
Training and coaching of 3,000 smallholders in BMP & RegAg	3,000 smallholders trained 3,000 Coached to oil palm plantation farmers 3,000 Plot point data collected for all participating farmers	Training RegAg Oil Palm conducted align with SNV's module Accurate and complete data collection submitted to SNV system (Logalto)
RSPO certification facilitation for 2 farmer organizations (500 farmers)	• 2 farmer organizations registered with RSPO • Commitment declaration signed • Spatial mapping and HCV/HCS report completed • Internal Control System (ICS) established to membership and RSSF RSPO • Internal audit conducted	Maps Plot and reports comply with RSPO standards ICS operational and documented Farmers ready for third-party RSPO audit
Institutional & Business Development (IBD) for 21 farmer organizations	• 21 organizations trained on group dynamic, governance, business planning, and financial management	Training delivered using SNV IBD modules Improved governance documented through assessment tools
	• Legal compliance achieved (updated AHU, AD/ART, NIB) • Operational, financial, and marketing systems developed	All cooperatives legally registered and active Financial reports transparent and auditable
	• 1 compost unit in Bahar Selatan strengthened	Business plan, production records, and financial reports The compost unit operates well and generates profits from compost fertilizer sales
	200 participants trained Awareness Training and Household Dialogue (husbands and wives participate) 100 participants trained literacy Finance and Income generating Activities Business mentoring for 100 women/farmer couples who received seed funding	200 Training Awareness Training and Household Dialogue 100 Women Participant Training Literacy Financial and IGA. (results to business plan) Income Generating Activities (other business) women's groups have sales transactions and generate profits

4. 
   
5. Copyright and Intellectual Property Rights

All reports, data, tools, and materials developed under this assignment remain the property of SNV. The service provider shall not use, publish, or distribute outputs without prior written approval from SNV.

5. Evaluation Criteria

Criteria	Maximum Score (%)
Relevant experience in delivering BMP/RegAg training, RSPO certification, and institutional strengthening	30%
Technical capacity of the proposed team and methodology	20%
Proven track record in working with smallholder farmers, cooperatives, and gender inclusion programs	20%
Financial proposal (cost-effectiveness and value for money)	30%
Total	100%

 

6. Payment terms

Payments to the selected vendor/ organization will be made in tranches, based on deliverables achieved and approved by SNV.

Notes:

• Each payment will only be released after deliverables and evidence of activities are verified by SNV (MEL and Procurement team).
• All reports, documentation (attendance lists, pre-post tests, photos, Logalto upload, training reports, Ect), and technical outputs must be submitted to support each payment milestone.

 

 

7. Key Compliance Issues

The selected vendor/ organization shall comply with the following key requirements during project implementation:

• Compliance with donor requirements, and international standards of integrity, sustainability, and accountability.
• compliance with SNV Policies: Adherence to SNV's Code of Conduct, safeguarding policy, and integrity standards (zero tolerance for fraud, corruption, child labour, gender-based violence, and discrimination).
• Compliance with RSPO standards and national regulations relevant to sustainable palm oil, labor rights, and land use.
• Full respect for gender equality and social inclusion principles, ensuring women and marginalized groups have equitable participation.
• Transparent and accountable financial management in line with donor and SNV requirements.
• Protection of data privacy and confidentiality for all farmers and organizations engaged in the project.

 

8. Due Diligence Instructions

SNV will conduct a due diligence process prior to awarding the contract. This may include, but is not limited to:

• Verification of the organization's legal status and registration documents.
• Review of financial capacity and audited financial statements (where applicable).
• Assessment of the organization's technical experience in regenerative agriculture, RSPO certification, institutional development, and gender inclusion.
• Reference checks with previous donors, or clients.
• Confirmation that the organization is not on any sanctions or exclusion lists.

 

9. Submission Requirements

Interested organizations should submit:

• A technical proposal, outlining the approach, methodology, work plan, and key staff proposed for the assignment.
• A financial proposal, using the template provided in this link:
  https://bit.ly/PR206ServiceProviderTRACTION2026
• Evidence of previous experience in similar assignments (reports, contracts, references). – satu brief dari penugasan yang sejenis jasa yang dicari oleh SNV dari pengalaman sebelumnya.

Proposals must be submitted by email to:

📧 indonesia-procurement@snv.org cc zsabatian@snv.org

Deadline for submission: 16 November 2025 with the subject "PR206-Candidate Name-Service Provider for Support Implementation Program Activities TRACTION 2026"

 

           10. Reference

The assignment will be implemented in the following project areas within Muaro Jambi District, Jambi Province:

• Sungai Gelam Sub-district
• Sungai Bahar Sub-district
• Bahar Utara Sub-district
• Bahar Selatan Sub-district

The detailed Project Work Area and Timeline table (January – December 2026) are in the link below:

https://bit.ly/PR206ServiceProviderTRACTION2026

           11. Other

All questions can be asked via email indonesia-procurement@snv.org cc zsabatian@snv.org before the tender document submission date closes (before November 16, 2025).

Best Regards,

Zakharia Sabatian 

SNV Netherlands Development Organisation

Graha Inti Fauzi Building 

Jalan Hj. Tutty Alawiyah No. 22, 5th Floor | Pejaten Barat, Pasar Minggu, Jakarta Selatan 12510 | Indonesia 

zsabatian@snv.org | www.snv.org | +62 (0)21 7918 6988 

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