The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations on behalf of the German Government. We work to shape a future worth living in over 120 countries around the world.
In Indonesia, GIZ's Energy Programme Indonesia acts as trusted partner and technical advisor to the Government of Indonesia for the transition towards a sustainable energy system.
The Energy Transition Cluster of GIZ Indonesia works across five thematic areas:
- Power system transformation
- Sustainable energy finance
- Industry decarbonisation
- Island energy solutions
- Just Energy Transition
The Administrative Specialist will be part of the Energy Programme's Admin Service Unit, with a dedicated focus on supporting the newly established JETP Delivery Unit (JDU). With the JDU team sitting physically at CMEA, the Administrative Specialist will function as key liaison and administrative support to the JDU team, and its activities and events, under the coordination of the JDU Coordinator. The administrative specialist will be supervised by the Admin lead of the Energy Programme / Energy Transition Cluster and support the overall admin processes of the Admin Service Unit.
GIZ is recruiting an Indonesian qualified 1 candidate for the position of:
Administrative Specialist
A. Tasks & Responsibilities
- Oversee daily office activities of the JDU at CMEA office, including meetings, managing appointments, and calendars of the overall JETP and assist in planning and executing logistical arrangements for JETP meetings, conferences, workshops or focus group discussions.
- Assist in project management by tracking progress, deadlines and tasks of other JDU staff.
- Under the guidance of the Admin Lead of the Admin Service Unit, Implement financial, administrative and commercial procedures for the Energy Transition Cluster with a particular focus on the JDU implementation in accordance with GIZ Rules and Regulations and GIZ Code of Conduct
- Support the JDUs advisors and managers with various administrative, financial and commercial tasks, and possibly support other projects if capacities are available
- Handle formalities, procurement of services and goods, contract management, assets, travel, IT and other matters for the JDU based on GIZ Rules and Regulations and by using various GIZ IT tools, and support other projects if capacities permit
- Manage JDU project documentation including filing of documents, organizing databases and files in line with GIZ's filing rules, and per requirements of CMEA and the JDU Team lead. Assist in formatting, editing and drafting documents, reports and presentations.
- Handle administrative matters and logistics for event organization and coordinate travel plans, bookings and itineraries for the JDU.
- Maintain good communication and flow of information about administrative issues within the Energy Programme, towards the political partner CMEA, and with the GIZ Country Office Indonesia as part of the cluster administration team, under the leadership of the Cluster Admin
· University degree (bachelor) in business administration, public administration or related fields
· At least 5 (five) years' experience as administrative specialist in an organisation/company active in international development cooperation;
· Experience in executing administrative, financial/accounting, commercial and filing tasks
· Proven previous experience in procurement of goods and services as well as contract management
· Event organisation, logistical and time management skills
· Excellent communication, interpersonal and presentation skills
· High integrity and follow-up spirit
· Proficient language skills in English and Bahasa Indonesia for written and verbal communication
Duty Station: Jakarta
Expected Joining Date: a.s.a.p. desirably on 01.01.2026
Direct Supervisor: Admin Lead of Energy Programme
Please submit your motivation letter, comprehensive resume and copy of educational certificate (including training and list of references) as attachments to recruitment-indo@giz.de by December 2nd, 2025, with subject line JDU – Administrative Specialist.
Please name your file as follow format:
[Your Complete Name]_[Motivation/CV/Latest Education Certificate] (i.e: Nakula Sadewa_CV or Nakula Sadewa_Motivation or Nakula Sadewa_Reference) – the attachments are not more than 300 KB.
Only short-listed candidates will be notified.
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