Position Summary:
The Finance Manager will be responsible for providing overall leadership and management of the financial, operational, and administrative functions of the U.S. Department of State (DOS) Strengthening Infectious Disease DEtection Systems (STRIDES) project in Indonesia. Reporting to the Project Director for STRIDES Indonesia, the position ensures the effective implementation of sound financial management practices in accordance with U.S. Government regulations, FHI 360 policies, and Indonesia's statutory requirements. This role will oversee all aspects of financial planning, budgeting, forecasting, accounting, and reporting, ensuring accuracy, transparency, and timely submission of financial deliverables. The incumbent will lead and strengthen systems for procurement, logistics, subaward management, and compliance, ensuring efficient use of resources and adherence to donor and organizational standards. The Finance Manager will also provide strategic guidance to project leadership on financial risk management, cost control, and sustainability, while building capacity of project finance and operations staff. By fostering collaboration across teams and promoting strong internal controls, the incumbent will play a critical role in ensuring that project activities in country are implemented efficiently, effectively, and with the highest standards of accountability.
Key Responsibilities:
Financial Management:
- Lead all aspects of financial planning, budgeting, forecasting, and expenditure monitoring.
- Prepare monthly, quarterly, and annual financial reports for internal and donor submission.
- Review and ensure accuracy of all financial transactions, cost allocations, and documentation.
- Monitor burn rates and advise the Project Director and technical teams on budget realignments and financial planning.
- Provide leadership and technical guidance for compliance with Generally Accepted Accounting Procedures. Knowledge of Cost Accounting Standards and Federal Acquisition Regulations may also be required.
- Provides recommendations on financial projects and compliances and assists with development and management of internal financial audits.
Grants, Contracts, and Subawards:
- Oversee management of subawards and service contracts, ensuring financial compliance and performance monitoring.
- Support the development and review of subaward budgets, financial reports, and disbursement requests.
- Ensure competitive and transparent selection processes in accordance with US DOS and organizational policies.
- Track sub-grantee compliance with donor requirements, organizational policies, and deliverables.
Procurement and Logistics:
- Manage procurement planning, tendering, vendor selection, and contract administration.
- Reviews procurement requests and payment vouchers for purchasing of goods and services for program activities, ensuring that all disbursements or reimbursements are made in compliance with FHI 360 policy and applicable to donor rules and regulations.
- Ensure compliance with US DOS and FHI 360 procurement policies and standards.
- Maintain an updated inventory register and oversee effective asset management.
- Coordinate logistics for training, workshops, travel, and field activities.
Administrative and Operational Support:
- Lead the development of administrative and operations management systems and processes required to maintain project implementation, and ensure processes are compliant with USG policies and regulations.
- Reviews, provides input, and periodically updates operations, administrative, and financial office policy and protocols.
- Ensure smooth day-to-day administrative operations including office management, information technology (IT) support, and facility maintenance.
- Supervise administrative staff to ensure efficient support for technical implementation.
- Support recruitment, onboarding, and performance management of operations staff in coordination with Human Resources.
- Supervises the management of the office and encourages a collaborative, cohesive working environment.
Compliance, Capacity Building and Team & Risk Management:
- Ensure adherence to USG regulations, FHI 360 policies, and national labor/tax laws.
- Facilitate internal and external audits and support implementation of audit recommendations.
- Identify and mitigate financial and operational risks to safeguard project assets and ensure accountability.
- Reviews security data with security manager and provide oversight and guidance in safety measures for all office staff.
- Capacity Building and Team Management:
- Provide technical guidance and capacity building for finance and operations staff and subawardees.
- Foster a culture of compliance, transparency, and continuous improvement in operational systems.
- Conduct regular reviews of systems and processes for efficiency and effectiveness.
Qualifications and Experience:
- Master's degree in finance, Accounting, Business Administration, or a related field.
- Professional certifications such as CPA, ACCA, CMA, CIMA, or CA are highly desirable.
- Minimum 8–10 years of relevant experience in financial and operations management in international development projects, preferably US DOS-funded.
- Solid understanding of USG regulations (including 2 CFR 200, ADS, and FAR/AIDAR).
- Demonstrated experience managing multi-million-dollar budgets and subawards.
- Strong background in procurement, compliance, and risk management.
- Proven experience in team supervision, partner management, and organizational capacity development.
- High proficiency in financial software (e.g., QuickBooks, ERP, Excel).
- Strong interpersonal, communication, and problem-solving skills.
- Fluency in English and Bahasa Indonesia or other local language (written and spoken).
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