[newdevjobsindo] Econusa Foundation Vacancy: Human Resources Assistant

[newdevjobsindo] Econusa Foundation Vacancy: Human Resources Assistant

Maret 30, 2021   Comment  

The EcoNusa Foundation is a non-profit organization that aims to enhance various local initiatives of Tanah Papua at national and international levels in an effort to provide support for sustainable management of natural resources in Indonesia. The EcoNusa Foundation was established on July 21, 2017 in Jakarta.

 

The Econusa urgently invites the best, most-talented and highly-motivated individuals  to apply for the following vacancies:

 

Post title          : Human Resources Assistant

Supervisor       : Sr. Human Resources Officer

Duty Station    : Jakarta

Job Type          : Full Time 1 year (with possibility of extension)

Level                : Assistant

 

PURPOSE OF JOB

Under the direct of Supervision of Senior Human Resources Officer, the incumbent will provide assistance in human resources activities. S/he will be working in close coordination with all program, communication and operational directorats and staffs in all office.

 

ROLES AND RESPONSIBILITIES

1. Provide assistance in recruitment process of staffs for Jakarta and sub-offices: post the vacancy notice, keep and save all the applications letter in HR folders, do the long-listing; arrange interviews of candidates and written test, if any; assist to carry out reference checks for short-listed candidates; arrange for induction for incoming staff.
2. Process contract for new hires, consultants and interns and extension contract for existing staff and monitor staff contract status as well.
3. Handle HR System dan database; Input, update and maintain the data regularly.
4. Keep record of activities performed by the Human Resources unit. Create and maintain personnel files (contracts, personal data, supporting documents, etc) of staff, consultants/interns.
5. Keep track staff attendance and leave in HR System and report regularly.
6. Request equipments to operations units for incoming staff and ID Card to communication units for designing and update in website.
7. Coordinate with Insurance provider to register all staff and family member and process reimbursement and claim, include prepare and submit payment request to Finance Unit.
8. Responsible to register all staf with Health and Labour BPJS and process payment monthly.
9. Prepare supporting documents for payroll processing for staffs, consultant and interns, support for tax payment and reporting.
10. Provide Support for performance appraisal process as required.
11. Provide support and assistance in arranging staff training and learning events.
12. Perform such other duties as may be assigned.

QUALIFICATION AND EXPERIENCES

 

·        University degree from an accredited academic institution in Human Resources,  Administration, Psychology, or related.

·        Minimum two years experiences in Human Resources and Administration

·        Proficient in computer applications; Experience working with Database or other HRIS software an advantage

·        Effective verbal and written communication skills and demonstrated ability to interact professionally with team

·        Excellent attention to detail

·        Good in English and Bahasa Indonesia is required, both written and spoken.

 

 

WORKING RELATIONSHIP

Internal            : work closely with operations team and all staff

External            : work with external party (insurance provider, tax consultant, etc)

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.

Please submit your letter of application, recent curriculum vitae by email to recruitment@econusa.id with subject "Human Resources Assistant no later than April 8, 2021.

 

Please visit our website for more info : https://www.econusa.id/en/career

Note: Only short-listed candidates will be notified

[newdevjobsindo] Tanoto Foundation / RFP Konsultan Pendidikan - Pengembangan Panduan dan Modul Pelatihan

[newdevjobsindo] Tanoto Foundation / RFP Konsultan Pendidikan - Pengembangan Panduan dan Modul Pelatihan

Maret 30, 2021   Comment  

Tanoto Foundation adalah lembaga filantropi pendidikan dengan misi mengembangkan potensi individu dan memperbaiki taraf hidup melalui pendidikan berkualitas yang transformatif. Pada tahun 2020, melalui Program PINTAR, kami mendukung pemerintah Indonesia di 21 Kabupaten/Kota di 5 provinsi untuk menjalankan program peningkatan kualitas sekolah dasar dan menengah terutama melalui pelatihan guru dan kepala sekolah di 588 sekolah dan madrasah mitra.

 

Tanoto Foundation mencari individu atau lembaga yang tertarik untuk membantu kami dalam:

(1)    Pengembangan panduan pengelolaan Pembelajaran Jarak Jauh untuk pemerintah daerah

(2)    Pengembangan panduan pelaksanaan Pembelajaran Jarak Jauh untuk guru, kepala sekolah, orang tua, dan murid

(3)    Pengembangan modul pelatihan persiapan buka sekolah untuk guru dan kepala sekolah.

Kerangka Acuan Kerja untuk masing-masing proyek terlampir.

 

Bagi yang tertarik, silakan mengirimkan CV, proposal singkat, dan sampel publikasi sebelumnya ke kontak yang tertera di dalam lampiran. Terima kasih. 

 

[newdevjobsindo] Terms of Reference Regional Financial Officer – Consultancy based CNV Internationaal

[newdevjobsindo] Terms of Reference Regional Financial Officer – Consultancy based CNV Internationaal

Maret 30, 2021   Comment  

Terms of Reference

Regional Financial Officer – Consultancy based

CNV Internationaal

 

Background

 

CNV Internationaal is an independent foundation. In the Netherlands, it is affiliated to the National Confederation of Christian Trade Unions (CNV). Together with its partner organisations, CNV Internationaal protects and promotes workers' rights based on the principles of international solidarity, personal responsibility, social dialogue and pluralism. In the Netherlands, CNV Internationaal contributes, working with the CNV confederation, to improving working conditions through lobbying, policy influencing and awareness building.

 

CNV International works on social dialogue, on the employability of young people and on labour rights in (international) production chains, and is active in the palm oil, sugar, mining, textiles and metal industries, among others. We are the development organisation of the Dutch trade union CNV, and we work closely with international partner unions. We train colleagues from abroad to become strong negotiating partners in their own countries and strengthen the voices of young people and women. We do this by providing courses, exchanging knowledge and using our network. In addition, we work together with the Dutch government and the Dutch business community in making their international production chains more sustainable, e.g. by providing advice and laying down commitments for international responsible business conduct in voluntary IRBC agreements.

 

CNV Internationaal works with the Dutch Ministry of Foreign Affairs in three programmes: 

·       The Trade Union Co-Financing Program (TUCP).

·       The Sustainable Textile Initiative: Together for Change (STITCH), that strives to improve working conditions in textile production.

 

In addition, some of our projects are financed from funds negotiated in Dutch collective labour agreements (the IC-CAO projects) and from the FVO Responsible Business Fund. Also, a large group of individuals contribute donations to the work of CNV Internationaal.

 

In Asia, for the period 2021 – 2025 CNV Internationaal operates in 3 countries, namely Indonesia, Cambodia and Vietnam. CNV Internationaal focuses on the 2 programmes funded by the Dutch Ministry of Foreign Affairs above.

 

CNV Internationaal is aware of the importance of financial management in the project management cycle, and therefore intends to strengthen this aspect in the operation, especially in Indonesia. We are now looking for a financial consultant for this purpose.

 

 

Objective

 

The main objective of the financial consultant is to oversee the grants of CNV Internationaal as well as other funds of CNV Internationaal's activities on regional and country level.

 

 

Roles & Responsibilities

 

1.    Assessing and supporting financial management of partners to guarantee that they have capacity to manage our grants in compliance with CNV Internationaal's policies and standards; this could include providing and supporting financial trainings for partners and staff and developing and upgrading financial tools

2.    Ensure that timelines are met for submission of financial reports and input to the accountant;

3.    Follow-up on the progress on findings from accountant with the implementing partners;

4.    Reviewing budgets proposed by partners and staff;

5.    Monitoring partners' spending and overall spending of the different programmes quarterly;

6.    Coordination with and provide advice to regional and national consultants and CNV Internationaal in the Netherlands with regard to financial matters;

7.    Provide support to CNV Internationaal's Asia team in monitoring of budgets for different programs at regional and country level, as well as budgeting for new programs

8.    Coordinating annual interim and final audit;

9.    Supporting regional and national consultants in implementing activities.

 

 

Deliverables

 

On regular basis, the financial consultant is expected to deliver at least:

1.    Analyse regular financial report from the partners

2.    Follow-up report on findings from accountant

3.    Annual and interim audit reports of the partners

In addition to these regular deliverables, the financial consultant is also expected to deliver outputs related to the financial annual work plan

 

 

Your profile

 

-      At least Bachelor's degree in economics or relevant educational background

-      At least 7 years of experience in non-profit financial management and projects, preferably in non-profit international entities (NGOs, donors, UN Agencies);

-      Speaks and writes fluent English;

-      Have basic information on financial regulations related to non-profit projects in the countries where CNVI operates (including tax issues, grant policies, etc.)

-      Familiar with financial report system, such as Sango, Quickbook, Zahir, others

 

Time frame

 

The assignment starts as soon as possible. And the consultant is expected to work 2 days a week.

 

 

How to apply for the assignment?

 

Applicants are requested to send:

• A letter of motivation explaining why you are the right person to this position
• A detailed curriculum vitae
• 2 references from previous supervisors

 

Applications can be sent to rfoasia.cnvinternationaal@gmail.com mentioning "Asia Financial Consultant" by April 9, 2021. Shortlisted applicants will be interviewed by CNV Internationaal.

 

 

 

[newdevjobsindo] FHI 360 Consultancy Vacancy: Finance and Operations Consultant

[newdevjobsindo] FHI 360 Consultancy Vacancy: Finance and Operations Consultant

Maret 30, 2021   Comment  

Position Title: Finance and Operations Consultant

Background

Indonesia is an archipelago of 17,744 islands dispersed over an area of 5,000 km from east to west and 3,500 km from north to south, located between the Pacific and Indian Oceans, and linking mainland Asia with the Pacific islands. In total land area, Indonesia ranks 14th in the world with 1.8 million km² and hosts an enormous range of natural diversity. However, Indonesia is also one of the hot spots for Emerging Infectious Diseases (EIDs) due to endemicity of key zoonoses, including Avian Influenza (AI), and potential Emerging Infectious Diseases (EIDs); growing population and economics; popular tourist destination and high population mobility – migrant workers, pilgrim/hajj; continued land use changes; and complex political and government systems.

 

Indonesia's animal health sector's laboratory capacity and networks have been significantly improved since the OFFLU (OIE-FAO global network of expertise on animal influenza) program developed during the Avian and Pandemic Influenza Program (2006-2010). The Influenza Virus Monitoring (IVM) program has developed a web-based data management system called IVM Online which is now recognized as one of the fundamental successes for Indonesia's ability to monitor circulating Avian Influenza viruses in Indonesia. All Disease Investigation Center (DIC) laboratories have adopted internal and external quality controls based on international standards for virus detection and discovery (ISO 17025 and ISO 9001). However, a surveillance review conducted by the WHO indicated a lack of/limited integration of laboratory data with surveillance systems. A workshop for 4-Way Linking also noted that there is a need for better coordination at sub-national levels, and a need for more data collected and shared particularly regarding isolates, including virus sequences.

Recognizing reductions in Highly Pathogenic Avian Influenza (HPAI) virus outbreaks in poultry and rare AI human cases, attention from government, especially at sub national levels, for prevention and control of AI and other zoonoses as well as EIDs has been limited. Routine surveillance activities have not been prioritized. Reports from the JEE 2017 and others have confirmed the current limited efforts by the GOI to conduct routine surveillance activity. The Coordinating Ministry for Human Development and Culture, KEMENKO PMK has begun close coordination with the MoH, MoA, MoEF and other ministries and institutions to establish better links of data with disease reports, maps with movement data or outbreak reports, and slaughter data with production and population data. With diverse data sources on surveillance from human health, animal and wildlife health, intensive communication for building a shared understanding of what level of information is needed and should be shared (involving support by each respective laboratory system) is critical. The USAID Infectious Disease Detection and Surveillance (IDDS) project conducted a scoping visit to Jakarta in December 2018 in collaboration with EPT 2 Partners and GOI institutions. Based on this visit IDDS considered the challenges and formulated project activities which will contribute to improving Indonesia's detection and surveillance systems and achieve the overall goals of IDDS. As part of IDDS activities it was identified that there is a need for finance and operations support including procurement of items to support IDDS's work. This consultant is sought to support these finance and operations activities.

Scope of Work

1.     Support the IDDS Team for procurements including requesting quotations from suppliers, sending invitations to potential suppliers, and drafting the evaluation and/or minutes outcome of the selection process, preparing source selection documentation, monitor and follow up of procurement orders placed, and the payment process.

2.     Drafting suppliers and/or sub-contractor agreements, such as purchase order, service agreement, and other agreement as required by IDDS Team and FHI 360 procedures.

3.     Prepare related procurement document and ensure all required documents are completed.

4.     Support financial functions by preparing and completing supporting documents for invoices from suppliers and/or subcontractor and provide procurement documents based on the completion of procurement activities both in hard and soft copies and ensure that all approvals are obtained and records are safely secured.

5.     Ensure accurate and efficient management of all procurement files and documents (hard and soft copy filling system), including softcopy filling management on Share-Point.

6.     Update and manage the procurement database (database of preferred supplier and contract register). Ensure all database information is accurate and accountable.

7.     Ensure the services/goods received note (SRN/GRN) from requestor and/or beneficiaries are completed.

8.     Conduct verification to beneficiaries for distribution of procurement for goods/items and services as needed.

9.     Follow established operational processes and procedures in accordance with relevant FHI 360 and USAID requirements and principles, including Procurement Rules and Value for Money principles.

10.   Other duties as may reasonably be required by the USAID IDDS Team, consistent with the incumbent's qualifications and experience.

 

Activity

Below outlines the Indonesia scope of work, including activities and deliverables: 

 

Activity	Deliverable	Timeline	LOE
Assist to manage USAID IDDS procurement program support in coordination with vendors and the MoH	Coordinate with the MoH and PHO/Lab sites to follow up the goods checking, and MoH documents delivered, visited and assessed. Support and follow up the procurement and finance processing to vendors on sourcing and procuring all the supplies and equipments as needed to completion including finalization and payment.   Ensuring all the supplies and equipment are properly received by the PHO/Laboratory sites, collecting document receipts as needed and ensure the items are correct (item and quantity) and are in good condition before payment is made.	April 2021	10 days
Assist the IDDS project for the procurement process and project operations including support for financial processes	Develop procurement document but not limited to: -        PR document -        Source justification documents -        PO document -        RFQ document -        Procurement invoice -        Communication invoice, etc.   Support the financial aspects of project activity such as resource persons payment, meeting fees, internet fees, booking the meeting room, etc.	April 2021	10 days
Total			Approximately 20 days

Qualifications

The consultant must demonstrate the following qualifications:

1.     Bachelor's Degrees in finance, accountancy or other relevant qualification.

2.     Minimum 5 years' experience as procurement staff or equivalent post, preferably with working experience on development projects or USAID and another bilateral donor projects.

3.     Having computer skills in Microsoft Office.

4.     Demonstrated strong understanding of procurement principles and practices, understanding in commonwealth procurement rules and legal aspect is an advantage.

5.     Demonstrated ability to promote and initiate work processes and complete given assignments with minimal supervision.

6.     Excellent written and verbal communication skills in Bahasa Indonesia, fluency in English advantageous.

7.     Ability in problem solving and decision-making skills.

8.     Ability to work independently and as a part of a team.

 

Interested candidates please send you CV to hr.indonesia@fhi360.org by the latest 6 March 2021. Please put the position title as the e-mail subject and ensure your CV is maximum 3MB.