[newdevjobsindo] Vacancy : SCOPE HE Finance Manager

[newdevjobsindo] Vacancy : SCOPE HE Finance Manager

Desember 28, 2023   Comment  

Finance Manager

EU-ASEAN Sustainable Connectivity Package – Higher Education (SCOPE HE) programme

Location:             Jakarta, Indonesia

Duration:             Four-year contract

Salary:                  Competitive, commensurate with experience

 

1.            Background

In today's interconnected world, promoting exchanges and fostering people-to-people  connectivity is increasingly vital for sustainable development and global collaboration. The European Union (EU) and the Association of Southeast Asian Nations (ASEAN) have a long-standing history of working together in trade facilitation, regional economic integration, transport, and people-to-people connectivity in education and research. Over the last four decades, both have emerged as dynamic regional blocs, fostering economic growth, cultural diversity, and cooperation among their member states. Both strive to balance economic and financial stability with environmental responsibility while ensuring society benefits from connectivity.

Access to higher education has expanded in the ASEAN region, enrolment rates have risen, and the quality of education has improved over the last four decades. However, challenges remain in realising the full potential of higher education, technical and Vocational Education and Training (TVET), and research, such as quality assurance, equitable access to education and training, skills gaps, and strengthening research capacity.

Nuffic Southeast Asia and DAAD have designed a new EU-funded programme to respond to these challenges in the Southeast Asia region. EU-ASEAN Sustainable Connectivity Package Higher Education (SCOPE HE) programme will aim to strengthen the connection between ASEAN and the EU by focusing on gender equality, women's empowerment, digital skills, and green skills within the Master Plan on ASEAN Connectivity 2025 (MPAC). Through this initiative, individuals, institutions, and societies in both regions will benefit from enhanced knowledge-sharing, inclusive practices, and a more robust global partnership.

The SCOPE HE programme consists of 3 components that will strengthen:

•            Student and academic mobility, intra-ASEAN and between the EU and ASEAN, complementing the Erasmus+ programme in line with the relevant ASEAN strategy and action plan.

•                 EU-ASEAN cross-regional university networks to tackle global challenges jointly by fostering research and digital connectivity.

•                 ASEAN regional network of Vocational Education Institutions, strengthening linkages with the private sector for sustainability and delivering skills and connections relevant to the ASEAN labour market.

•                 The thematic focus in these components will be on supporting the "Green Transition", "the Blue Economy", and "Digitalisation."

The SCOPE HE programme will do so by: 

•                 Providing capacity building for Higher Education Institutions (HEI), TVET institutions, and individuals.

•                 Providing technical assistance where and when external input is needed on relevant matters.

•         Organising policy dialogues to exchange ideas, share best practices, and align strategies to achieve common goals in education, skills development, and research within the ASEAN region and between ASEAN and the EU, and

•                 Facilitating networking to connect individuals and institutions.

•        The programme will take an impactful approach based on evidence and adaptability, and that relies on the four core principles:

•                 A demand-driven approach adjusted to the specific needs and potential risks identified and aligned with the SEA region's demand.

•         Inclusion of regional and national partners to maximise the impact and create synergies by combining regional-level cooperation with key ASEAN bodies and targeted actions at the country level.

•     A multidimensional approach to identify possible leverage, particularly on economic development, environmental sustainability, and digital connectivity with the other workstreams of the EU-ASEAN Sustainable Connectivity package and the ASEAN Roadmap on the ASEAN Higher Education Space 2025.

•                 An impact-oriented approach includes collaboration, open communication, and information exchange.

2.            Responsibilities and Main Duties

The Finance Manager will ensure financial compliance with Nuffic policies, contractual requirements, and risk management of the EUR 9.3 million SCOPE HE programme over four years. S/he will be accountable for the following tasks:

•       Programme Oversight: Provide financial oversight of the entire SCOPE P2P programme to ensure efficient resource allocation and utilisation. Work closely with the programme managers and the DAAD Finance Officer to align financial strategies with programme objectives and oversee the financial aspects of agreements and contracts.

•                 Advisory Role: Provide financial advice and guidance to the Team Leader and Senior Programme Managers and assist in implementing financial policies and procedures within the programme.

•                 Financial Management:  Monitor and manage the programme budget following Nuffic policies and financial standards, anticipate future financial needs and challenges and prepare accurate and timely financial forecasting and reports for internal and external stakeholders.

•                 Financial Policies and Procedures: Develop and implement robust financial policies and procedures for the programme and ensure that all financial practices align with organisational standards.

Compliance

•                 Ensure strict compliance with Nuffic policies, project management standards, and contractual requirements, stay abreast of any changes in financial regulations and ensure the programme's adherence.

•                Risk Management: Develop and implement risk management policies and procedures; identify potential financial risks and work on mitigation strategies.

•                 Reporting Structure: Report financial matters to the Senior Programme Manager and collaborate closely on programme-wide financial strategies; receive support from the Finance and Administration Officer and the Nuffic Controller based in The Hague.

•                 Management of the Finance and Administration Officer: Provide guidance and support in executing financial functions and collaborating with other team members to ensure overall success.

•                 Audit Preparation: Prepare for and coordinate financial audits, ensuring all necessary documentation addresses possible audit findings and implement corrective actions.

•         Contract Management: Oversee financial aspects of contracts and agreements, ensuring compliance and accuracy; collaborate with legal and programme management teams to address contractual financial requirements.

•                Communication and Collaboration: Collaborate with Nuffic HQ, DAAD and external stakeholders on financial matters, maintaining open lines of communication and ensuring effective coordination with the Nuffic Controller and other relevant entities.

•          Training and Capacity Building: Contribute to building the capacity of team members in financial and administrative functions.

Qualifications:

•                 Bachelor's or master's in finance, Accounting, Business Administration, or a related field.

•        15+ years of experience in financial management with at least 5+ years in international development projects or programmes.

•        Experience managing the finances of projects funded by the European Union or another donor would be a strong advantage.

•                 Strong financial management skills with a deep understanding of budgeting, forecasting, and financial reporting.

•                 Thorough knowledge of project management standards and financial compliance requirements.

•                 Proven experience in identifying and mitigating financial risks.

•                 Experience in preparing for and managing financial audits.

•                 Excellent communication and interpersonal skills for effective collaboration with team members and stakeholders.

•                 Fluent in English (speaking and writing).

Competencies required:

•                 Analytical Thinking: Strong analytical skills to analyse financial data and make informed decisions.

•                 Adaptability: Ability to adapt to changing financial landscapes and organisational needs.

•                 Negotiation Skills: Ability to negotiate financial agreements and contracts.

•                 Ethical Conduct: Upholding ethical standards and integrity in financial practices.

•                 Problem-Solving: Skill in identifying financial challenges and developing practical solutions.

•                 Collaboration: Ability to collaborate with other departments, team members, and external partners.

•                 Continuous Learning: Commit to ongoing professional development and staying updated on financial trends.

Our offer:

•                 A dynamic and international work environment in an office based in Jakarta.

•                 An attractive salary

•                 Additional benefits, including health insurance.

•                 A one-year contract under Indonesian Labour Law, with the possibility to extend to four years.

For more information about the position, please contact: pvantuijl@nuffic.nl

Application:

Interested candidates must submit a detailed CV, cover letter, and examples demonstrating their ability to create successful relationships and apply past experiences to achieve programme outcomes. Please include the names and contact information of three references and send your application to: sea.recruitment@nuffic.nl and put SCOPE FM in the subject line. The deadline for applications is 12 January 2024. We will contact shortlisted candidates only.

 

This e-mail message, including any attachment(s) is intended only for the addressee(s) and might be confidential. If it was sent to you by mistake, please discard it immediately without using or passing on the information it contains. We kindly ask you to inform us about the mistaken delivery.

[newdevjobsindo] Yayasan Plan International Indonesia Job Vacancy: Emergency Response Specialist

[newdevjobsindo] Yayasan Plan International Indonesia Job Vacancy: Emergency Response Specialist

Desember 28, 2023   Comment  

Emergency Response Specialist - Jakarta Based

BACKGROUND

 

Plan International is an independent development and humanitarian organization that advances children's rights and equality for girls. Plan International has operated in Indonesia since 1969, and in 2017, Yayasan Plan International Indonesia (Plan Indonesia) was established as a national entity of Plan International in Indonesia. Plan Indonesia is currently implementing its Country Strategy 5 (CS 5) covering the fiscal year 2023 to 2027, where the country's purpose is in line with the global Plan International's Purpose "to advance children's rights and equality for girls". Our ambition is to enable at least 1 million girls and young women to learn (gain skills for work), lead (empower to take action on issues that matter to them), decide (have control over their own lives and bodies), and thrive (grow healthy and protected from violence). It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls and young women, from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programs and projects and influencing decision-makers and key stakeholders to make the required changes.

 

ROLE PURPOSE

 

In this regard, the ER Specialist at CO reports to the Program Manager to take the lead on the emergency operation of Plan Indonesia at the field level, together with ERT members. The ER Specialist is responsible for reviewing, monitoring, and managing the ER projects and GRDPHR program and expenditures, including managing the human resources & administration activities in her/his team. S/he will lead the ER advocacy in humanitarian clusters/networks and publication for ER project and ensure quality reporting for donors, government, program participants, and the public. The ER specialist will also lead the preparedness activities based on the program's theory of change (TOC): build capacity within Plan Indonesia and partners to be ready to respond, promote local leadership and partnership, and develop contingency planning at priority working areas. S/he will promote the nexus approach of ER and development program within Plan Indonesia and its scalability to donors and governments.

 

 

DIMENSIONS OF THE ROLE

 

The ER specialist will be responsible for designing and conceptualizing projects in preparedness and humanitarian, providing advisory to the County Leadership Team (CLT), Country Management Team (CMT), and HRP team in the development context of resilience in humanitarian, including its nexus to humanitarian -development, as well as providing suggestions and innovative insight for program development and resource mobilization both local and international. Key responsibility areas are as follows:

• Program planning, design, and development: design and plan projects under the preparedness and humanitarian thematic area and liaise with the Business Development Unit and Fundraising Department for resource mobilization, aligning the project design and implementation with Plan International principles of gender transformative.
• Oversight of project implementation: ensuring quality need assessment process and reports, relevant response planning, innovative ways and approach in the implementation of ER project and GRDPHR program by providing technical and content thematic support to ERT members to maintain the quality of appropriate technical outputs as per the country priority and AoGD; ensuring effective measure to comply with Plan International and donor policies and guidelines.
• Advocacy and influencing: lead the advocacy and influencing of Plan Indonesia's thematic area of expertise to inform policies, enrich CSOs discussions and public opinion, contributing to the effort to build Plan Indonesia's thought leadership in child rights and girls' equality in the context of preparedness and emergency.
• Support in content analysis in reporting and knowledge management: support the development of situation reports, project reports, evaluation, and monitoring; participate and contribute to the reporting process at the country level to document lessons learned and any knowledge products for information sharing and advocacy.

 

ACCOUNTABILITIES

 

Program Planning, Design, and Development

1. Support in developing project concept notes or proposals under the preparedness and humanitarian program area, liaise with the Business Development Unit and Fundraising Department for resource mobilization for targeted donors.
2. Lead and support the rapid need assessment (RNA) process and produce quality RNA reports and response planning.
3. Provide supervision and technical advisory during preparedness and humanitarian program/project development and acquisition process in accordance with humanitarian standards.
4. Align the project's design and implementation with Plan International principles on gender transformation, Program and Influencing Quality Performance (PIQP), and Plan's ER manual.
5. Maintain and provide disaster hotspot data and analysis, which provide anticipation measures to respond before crisis strikes.

 

Oversight of the thematic content of project implementation

1. Provide oversight and technical inputs to the preparedness and humanitarian project implementation to ERT members/team leaders and in coordination with Area Implementation Managers and Program Managers to ensure the nexus.
2. Support the logistics system of the preposition stocks for preparedness and humanitarian.
3. Lead in the implementation of the disaster preparedness process (DPP) action plan in coordination with other divisions as part of the internal ready to respond policy.
4. Support the monitoring of technical outputs and quality assurance of projects to ensure the quality and governance of mobilization of goods and services to support project activities.
5. Support the development of project risks and mitigation strategy and feedback mechanism as identified by ERT members/team leaders and program participants, plan for measures, and keep updating the Project Risk Registries.

 

Advocacy and Influencing

1. Support the advocacy and influencing of preparedness and humanitarian thematic area of expertise to inform policies, enrich CSOs discussions and public opinion, contributing to the effort to build Plan Indonesia's thought leadership in child rights and girls' equality in humanitarian.
2. Identify opportunities for deepening the cooperation and collaboration with Government, NGOs, International Organizations (such as UN Agencies), and development partners on preparedness and humanitarian and its nexus.
3. Participate in Plan Indonesia and PII global and national campaigns and work with strategic partners on preparedness and humanitarian
4. Participate and represent Plan Indonesia in national and international humanitarian platforms or clusters should this opportunity arise

 

Knowledge Management

1. Provide a technical overview to ensure the quality of periodic reporting requirements (quarterly and annually) as per Plan Indonesia's and donor's reporting schedule.
2. Monitor the emergency by periodically developing situation reports in collaboration with communication teams.
3. Provide oversight to monitor the quality of project implementation as in monitoring tools in the M&E Framework, ensuring the quality of the relevant studies such as baseline, midline, and end-line reporting processes for ensuring the feedback loops.
4. Support planning and coordinating the development of quality knowledge products as part of learning and strengthening Plan Indonesia's thought leadership in preparedness and humanitarian.
5. Ensures quality document keeping, retrieval, and sharing standards.

 

Networks, partnership, and Learning

1. Establishes good practice of partnership management (government, CSOs, and young people networks) aligning with Plan International Guidelines for Building Better Partnership, from partner assessment process to monitoring the partnership agreement promoting mutual accountability and compliance.
2. Support in coordinating preparedness and humanitarian Programs in ensuring alignment with government stakeholders (BNPB, BPBD, and relevant agencies) such as contingency planning, response planning, and recovery planning into development, and establishing new strategic partnerships with relevant stakeholders in the preparedness and humanitarian at the local, national, and regional levels.
3. Facilitate the learning process of preparedness and humanitarian for internal Plan development and external stakeholders (partners).
4. Seek innovation and put in place improved learning practices within and outside the program.

 

 

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GESI)

1. Ensures that Plan International's global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation, and as principles applied in day-to-day work.
2. Participates actively in capacity building and learning events on Safeguarding Children and Young People and Gender Equality and Inclusion.
3. Submits required documentation (reports, checklists, action plans) to implement policy, standards, and approach on Safeguarding and GESI (such as GAM / GTM)
4. Understands and puts into practice the responsibilities under Safeguarding and GESI policies and Plan International's Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

 

 

KEY RELATIONSHIP

Internal

• With Program Manager by supporting in quality assurance of program delivery and proposal development
• With the Program Development team and Resource Mobilization team by providing support on concept notes and proposal development
• With the Programme Director (and CLT) by providing suggestions on content thematic programming if needed
• With Humanitarian and Resilience Staff Members for collaboration and coordination to increase synergy.
• With Implementation Area Manager and Programme Implementation Area (PIA) Managers for coordination in the sponsorship area and program managers for nexus to development.

 

External

 

• With BNPB, BPBD, and other government agencies for preparedness and humanitarian.
• With UN agencies, international and regional coordination bodies/cluster for preparedness and humanitarian.
• With implementing partners, local and international NGOs.
• With relevant sectoral ministries, such as the Ministry of Women's Empowerment and Child Protection, Ministry of Environment and Forestry, Ministry of Education, and other relevant government institutions working on the issue of child protection and gender equality.
• With the DRM and Resilience Team in Plan International Global Hub and Regional Hubs.

 

 

 

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE

 

Essential

• Bachelor's degree in Social Welfare/ Environmental Science/ Community Development/ Disaster Management/ other relevant field
• At least 3-5 years of experience working on preparedness and humanitarian project management
• Having a portfolio in responding to disaster emergency situation  
• Experience working with donors, i.e European Union, World Bank, USAID, and UN agencies.
• Experience in managing project implementation, delivering on obligations, and being aware of donor requirements and priorities.
• Experience in capacity building for local CSOs, Experience in representational roles
• Good understanding of preparedness and humanitarian concepts and practices
• Experience in working with and managing a team in a consortium
• Good analytical skills, well informed about methods to capture change/results of project implementation
• Skill in a diversity of partnerships, NGOs, research, and government
• Demonstrated experience working with governments closely and effectively.
• Strong cross-cultural skills and a demonstrated ability to influence change without direct authority and to work successfully with farmers and professionals
• Financial and budgeting skills; fluent in speaking and writing English
• Good interpersonal communication and facilitation skills for mentoring and knowledge-sharing 
• Possess good judgment in dealing with conflict
• Able to work both in a team and independently with minimum supervision
• Ability to work to tight deadlines, under pressure, and to multi-task
• Commitment to child rights and CCCD implementation

 

Desirable

• Master in Social Welfare/Environmental Science/Community Development/ disaster management/other relevant field
• Over 5 years of experience working on preparedness and humanitarian project management
• Experience in working on policy and advocacy projects
• Active in national humanitarian networks

 

 

YPII Values in Practice: LeT'S ACT

 

Lasting impact

We strive to achieve a significant and sustainable impact on children's and young people's lives, especially children and young women from marginalized groups.

Equal, inclusive, empowering

We respect everyone, value differences, and promote equality across our programs and workplaces.

Transparent & accountable

We create a working climate and partnership that is trusting, honest, transparent, and accountable for the decisions we make and the impact our work has on our stakeholders

Smart & lifelong learning

Every time, there are new things that we can learn, so we are eager to seek knowledge that is beneficial for ourselves and the organization.

Adaptive & innovative

We know that existing problems and future challenges cannot always be solved with a conventional mindset, so we are constantly innovating in search of breakthroughs.

Collaborative

We collaborate with various parties, both internally and externally, based on good faith and the principles of partnership that apply in the organization to achieve common goals.

Taking Measured-Risk

We realize that risk is part of decision-making, so being brave to take measured risks is the key for us to keep moving forward to be superior and at the forefront.

 

PHYSICAL ENVIRONMENT

 

Based at CO office Jakarta with at least 40% travel to project areas, government offices, and partner organizations in the field, both in the office and in the field.

 

LEVEL OF CONTACT WITH CHILDREN

High level:        Frequent interaction with children

 

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by applying now not later than January 15th, 2023 through this link https://tinyurl.com/EmergencyResponseSpecialist

 

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy (PSHEA).

As an international child-centred community development organization, Yayasan Plan International Indonesia is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse.

Our organization is based on a culture of inclusivity. We strive to create a workplace environment that ensures every team in every office and country is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organizational culture that embraces and exemplifies our commitment to gender equality, girls' rights, and inclusion while supporting staff to adopt good practices, positive attitudes, and principles of gender equality and inclusion.

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[newdevjobsindo] CHURCH WORLD SERVICE - VACANCY : JKT = FINANCE ASSISTANT

[newdevjobsindo] CHURCH WORLD SERVICE - VACANCY : JKT = FINANCE ASSISTANT

Desember 27, 2023   Comment  

VACANCY INFO

CWS Indonesia – Jakarta Office

Protecting Urban Refugees through Empowerment (PURE) Program

 

FINANCE ASSISTANT - 1 position based in Jakarta     

CWS/Indonesia (https://cwsglobal.org/our-work/asia/indonesia/) is an international relief,

development, and refugee assistance agency that has been operating in Indonesia for many years under

an agreement with the Ministry of Social Affairs. CWS Indonesia is the field office of CWS, Inc.,

headquartered in New York. CWS assists the most vulnerable, regardless of their religion, race, ethnicity,

or gender. CWS works with partners to eradicate hunger and poverty and to promote peace and justice

around the world.

CWS is implementing a Bureau of Population, Refugees, and Migration (BPRM)-funded program in

Jakarta that assists refugees and asylum seekers to access basic services, such as: health care, education

activities, and living care arrangement.

THE ROLE

The Finance Assistant position is required to support CWS financial tasks / activities in the office and

program in Jakarta. The Finance Assistant should assist the Program Manager and Senior Finance

Officer with all reporting and communication concerning the program's financial issues. The position

also requires good administration and documentation skills, as well as good coordination and

communication with all staff and support staff. Being reliable, able to control him/herself, diligent,

discreet, and meticulous, and have the ability to be flexible in working with refugees and as part of

the team is essential.

HOW TO APPLY

Applicants are encouraged to apply as soon as possible as interviews will be conducted soon. Please

note that due to the urgency to fill-up this vacancy, only shortlisted candidates will receive notification

on next steps.

Application should include a cover letter, reflecting suitability with qualification, and a curriculum vitae,

which includes contact number, expected net salary and contacts of 3 professional referees (one must

be from HR Department). The document should be merged and submitted in PDF, not more than 2 MB,

to Church World Service Indonesia - Job Application Form  by 12th January 2024 at the latest.

Church World Service Indonesia - Job Application Form CWS/Indonesia (https://cwsglobal.org/our-work/asia/indonesia/) is an international relief, development, and refu...

Please see the attachment document for detailed information