[newdevjobsindo] Chemonics seeks for Finance Officer

November 02, 2020   Comment  

Finance Officer

Job Description

 

 

JOB TITLE:                  Finance Officer            

JOB LOCATION:         Jakarta, Indonesia                                                        

REPORTS TO:             Senior Finance Manager or his/her designee

PROJECT:                    United States Agency for International Development (USAID) Global Health  Supply Chain Program – Procurement and Supply  Management (GHSC-PSM) in Indonesia

 

OVERVIEW:

The USAID-funded Global Health Supply Chain-Procurement & Supply Management project (GHSC-PSM) is being implemented by Chemonics International. The focus of the project in Indonesia is to provide technical assistance in supply chain management to the Ministry of Health for HIV, TB, and laboratory commodities, in support of the national HIV/AIDS and TB programs in the country. At the national level, the project supports the Directorate of Direct Infectious Disease Control (Sub-directorates HIV/AIDS and TB), the Directorate of Quality and Health Services Accreditation (Laboratory services), and the Directorate of Public Medicine and Health Supplies. At the provincial level, the project provides support to Jakarta and Papua provinces.

SUMMARY:

The Finance Officer will be responsible for assisting the Senior Finance Manager in planning, managing and implementing all aspects of the project accounting system and for maintaining an accounting database. In addition, he/she is responsible for collecting and recording all information that will facilitate information exchange and dissemination of project financial documentation and records to the Chemonics home office.

 

RESPONSIBILITIES:

 

Under the supervision of the Senior Finance Manager, the Finance Officer will be responsible for the following:

1                    Cash and Bank

·           To receive request for payment package from the operations team and ensure all required documents are in place

·           To deal the best rate with Citibank Treasury Unit and execute the in-house transfer

·           To conduct cash count (regular and surprised) on petty cash as part of internal control over cash usage to help detect misuses of cash, thus reducing the risk of fraud and mismanagement of funds

·           To create and upload all payment transactions in Citidirect for further verification

 

2                    Taxes

·           To prepare WHT Data and TD Reconciliation for Senior Finance Officer review

·           To maintain tax filing for audit purposes

 

3                    Payroll

·           To collect BPJS Kesehatan and BPJS Ketenagakerjaan billing statement from BPJS Office through Tax Consultant

·           To review the correctness of billing statement and process the payment

·           To collect BPJS Kesehatan and BPJS Ketenagakerjaan payment receipt from BPJS Office through Tax Consultant

·           To prepare draft payroll data for all local staffs in monthly basis for Senior Finance Manager review, Operations Manager acknowledgement and Country Director approval

·           To send final payroll data to Tax Consultant and prepare payroll payment package for Senior Finance Manager review, Operations Manager acknowledgement and Country Director approval

·           To maintain payroll filling for audit purposes

 

4                    Activity Budget

·           To review draft activity budget against its TOR and ensure it follows GHSC PSM activity guideline

 

5                    Compliance

·           Explain GAAP, USAID & Chemonics Regulations to all staffs and consultants, as needed

·           To assist Senior Finance Manager in developing SOPs for the project implementation in finance area

·           To involve during financial reviews done by FCR or USAID

6                    Financial Report

·           To book journal entries to ABACUS

·           To make correction entries to ABACUS

·           To prepare monthly bank reconciliation

 

7                    Other

·           To Perform other duties as may be assigned by Senior Finance Manager

 

QUALIFICATIONS:

• Minimum 2-4 years of experience in financial management for an office of comparable size on a USAID-funded project.

• University degree in accounting, business administration, or other-related field.
• Knowledge of USAID and procedures, especially procurement and cost accounting principles.
• Experience with Chemonics accounting software, including Abacus.

• Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.
• Skills in program planning, budgeting and financial analysis preferred.
• Familiarity with and proven ability to use standard accounting and spreadsheet software.

• Demonstrated ability to work with cooperating partners, especially Government of Indonesia ministries, in implementing complex programs.
• Excellent interpersonal, written and oral communications skills; proven diplomatic and public relations skill
• Demonstrated leadership, versatility, and integrity.
• Written and spoken fluency in English and Bahasa Indonesia required.
• Authorized to work in Indonesia required.

 

SUPERVISION AND DIRECTION:

 The Finance Officer will be supervised by the GHSC-PSM Senior Finance Manager or his/her Designee.

When you are interested on the above position and consider that you possess the necessary qualification, please submit your job application consisting of updated curriculum vitae and cover letter to:

 

psmindorecruit@gmail.com

with E-mail subject: Finance Officer – your name

 

DEADLINE:  

 

November 13^th, 2020

Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.