Hivos is an international organisation that seeks new solutions to persistent global issues. With smart projects in the right places, we oppose discrimination, inequality, abuse of power and the unsustainable use of our planet's resources. Our primary focus is achieving structural change. This is why we cooperate with innovative businesses, citizens and their organisations. We share a dream with them of sustainable economies and inclusive societies. For its Hivos seeks qualified candidates for the position of:
Title : Grant Administration Officer
Duration : 1 (one) year
Report to : Accounting Manager
The Grant Administration Officer supports program and project teams in both the resource mobilization process and the result delivery process: the financial project accounts. The Grant Administration Officer prepares budgets and financial aspects of project proposals; administers the donor and implementing contracts; and manages the related cash flow and reporting schedules. The Grant Administration Officer administers and reviews the income statements of project implemented by Hivos and assist the Project teams with their internal and external reporting obligations
Functional Context
The Grant Administration Officer position is part of Reforsa Hamutuk Project and Civil Society and Governance in Timor Leste Project.
The Grant Administration Officer coordinates with Project Manager(s), Finance Controller, Design, Monitoring and Evaluation Officer, as well as to donors.
The Grant Administration Officer may also work with the Financial Controller, which focus on compliance regarding Hivos and donor requirements in the primary process: results, budget and deployment of proposals and contract (implementation).
Knowledge, experiences and competencies
• You have financial working experiences; proven experience in working with budgets
• You have strong organizational skills; proven experience in administrating projects/organizing events/administrating international teams
• You are flexible and positive; you are able to deal with different tasks that come up within the DDP program, you are able to plan and prioritize.
• You have a no nonsense attitude and you are able to manage a (at times) high and demanding workload (excellent multitasking skills).
• You have an attention to detail and excellent time management skills
• You are a team player; you enjoy working in collaboration with the DDP team and assisting team members with their tasks
• You show initiative by improving work processes and engaging in quality improvement of projects and activities.
• You have strong communication skills, written and verbal as well as interpersonal
• You are an open communicator; able to communicate any ambiguity or insecurity
• You preferably have affinity with activists, human right defenders and other critical voices under pressure
• You preferably have affinity with internet Freedom, digital technologies and holistic security
• You subscribe to the DDP core values (Human rights & Internet freedom, Confidentiality & Trust, Mentorship & Partnership, Not claiming but Facilitating, Quality & Expertise, Non-violence & Feminist values)
• You work with a high degree of professionalism and confidentiality
• You have excellent oral and written skills in the English language.
• You have excellent command of MS Office
• You are able to use encryption and other secure communication tools, or willing to use it
What we offer
An inspiring and dynamic working environment, dedicated colleagues and the possibility to work for an ambitious new international initiative.
Position graded in Grade: 5-6 (from 1-14 Hivos' salary grade).
How to apply?
To apply for this position please submit your CV and a cover letter to recruitment@hivos.foundation no later than May 25th, 2021. We will consider closing the procedure before this date in case we receive a lot of applications and/or have found the matching candidate before this date.
Please specify the position name you are applying for 'GAO' in the 'subject' line of your email.
Only shortlisted candidates will be notified.
Title : Grant Administration Officer
Duration : 1 (one) year
Report to : Accounting Manager
The Grant Administration Officer supports program and project teams in both the resource mobilization process and the result delivery process: the financial project accounts. The Grant Administration Officer prepares budgets and financial aspects of project proposals; administers the donor and implementing contracts; and manages the related cash flow and reporting schedules. The Grant Administration Officer administers and reviews the income statements of project implemented by Hivos and assist the Project teams with their internal and external reporting obligations
Functional Context
The Grant Administration Officer position is part of Reforsa Hamutuk Project and Civil Society and Governance in Timor Leste Project.
The Grant Administration Officer coordinates with Project Manager(s), Finance Controller, Design, Monitoring and Evaluation Officer, as well as to donors.
The Grant Administration Officer may also work with the Financial Controller, which focus on compliance regarding Hivos and donor requirements in the primary process: results, budget and deployment of proposals and contract (implementation).
Knowledge, experiences and competencies
• You have financial working experiences; proven experience in working with budgets
• You have strong organizational skills; proven experience in administrating projects/organizing events/administrating international teams
• You are flexible and positive; you are able to deal with different tasks that come up within the DDP program, you are able to plan and prioritize.
• You have a no nonsense attitude and you are able to manage a (at times) high and demanding workload (excellent multitasking skills).
• You have an attention to detail and excellent time management skills
• You are a team player; you enjoy working in collaboration with the DDP team and assisting team members with their tasks
• You show initiative by improving work processes and engaging in quality improvement of projects and activities.
• You have strong communication skills, written and verbal as well as interpersonal
• You are an open communicator; able to communicate any ambiguity or insecurity
• You preferably have affinity with activists, human right defenders and other critical voices under pressure
• You preferably have affinity with internet Freedom, digital technologies and holistic security
• You subscribe to the DDP core values (Human rights & Internet freedom, Confidentiality & Trust, Mentorship & Partnership, Not claiming but Facilitating, Quality & Expertise, Non-violence & Feminist values)
• You work with a high degree of professionalism and confidentiality
• You have excellent oral and written skills in the English language.
• You have excellent command of MS Office
• You are able to use encryption and other secure communication tools, or willing to use it
What we offer
An inspiring and dynamic working environment, dedicated colleagues and the possibility to work for an ambitious new international initiative.
Position graded in Grade: 5-6 (from 1-14 Hivos' salary grade).
How to apply?
To apply for this position please submit your CV and a cover letter to recruitment@hivos.foundation no later than May 25th, 2021. We will consider closing the procedure before this date in case we receive a lot of applications and/or have found the matching candidate before this date.
Please specify the position name you are applying for 'GAO' in the 'subject' line of your email.
Only shortlisted candidates will be notified.
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