Position: Junior Program Officer AGENDA
Location: Jakarta, Indonesia
Type of Contract: Consultant
Period of Contract: 5 months
Background
The International Foundation for Electoral Systems (IFES) is an international, nonprofit organization that supports the building of democratic societies. IFES promotes democratic stability by providing technical assistance and applying field-based research to the electoral cycle in countries around the world to enhance citizen participation and strengthen civil societies, governance and transparency. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 120 countries.
Since 2011, IFES has been implementing the General Election Network for Disability Access (AGENDA) project. AGENDA is a creative partnership among IFES, disabled persons' organizations (DPOs), and election-focused civil society organizations (CSOs) in Southeast Asia. The AGENDA network's principal objectives are to promote election access in Southeast Asia and ensure that access to disability-inclusive political processes is on the human rights agenda of regional bodies.
AGENDA supported the ASEAN Intergovernmental Commission on Human Rights (AICHR) to finalize the ASEAN Enabling Masterplan on Mainstreaming the Rights of Persons with Disabilities, which will be adopted by heads of state in November 2018. Member states will now need to internalize the Masterplan through their own domestic policy making processes. IFES' AGENDA project is working to increase DPO effectiveness in advocating for government action to respect and promote disability rights.
AGENDA is seeking a Junior Program Officer to support the implementation of the AGENDA program for period of Feb – June 2022.
Scope of Work:
· Provide IFES Indonesia and partner organizations with advice on the full range of technical and operational issues related to the AGENDA;
· Assist the Program team in building the program monitoring and evaluation with clear performance indicators;
· Carry out regular monitoring of program and partner activities, ensuring that all monitoring and evaluation data is collected and recorded in the appropriate place with soft and hard copies of the data are maintained;
· Assist the AGENDA Program Manager and Program Officer in analyzing monitoring and evaluation data against the Performance, Monitoring and Evaluation plan established at the start of the program, for reporting in IFES' quarterly, and annual and final program reports;
· Support Program Manager to make recommendations to areas where program activities might need to be adjusted in light of findings from the monitoring and evaluation process;
· Assist the Program Officer in undertaking assessments, research and write reports on issues related to access for people with disabilities to elections, based on IFES and AGENDA partner experience and/or international best practices;
· Assist program team in collecting reports and financial supporting documents, ensuring that comprehensive data on all sub-awards is properly organized and available for reference;
· Assist on producing documents, briefing papers, reports and presentations;
· Assisting program team on maintain program files, and preparing correspondence, documentation, and other related information in support of program activities;
· Support program team when necessary, in the organization of programmatic meetings and discussion with Indonesia's election stakeholders;
· Liaise closely with CSOs in Indonesia and South-East Asia and support ongoing working relationships;
· Coordinate the planning, administration and logistics for special events, trainings and workshops undertaken by the Program;
· Assist AGENDA subawardees with understanding IFES policies and procedures;
· Assist in collecting reports and financial supporting documents, ensuring that comprehensive data on all sub-awards is properly organized and available for reference;
· Assist in preparation of documentation for Closed-out Sub-grants, Amendments, Cancellations of Grants;
· Report regularly on Program activities to AGENDA Program Manager;
· Undertake such as other duties as may be requested/ directed from time to time;
· Travel as required.
Requirements:
- At least 3 years or comparable of experience of working in an international environment, ideally with significant experience in implementing democratic development projects and international program management;
- Fluency in English and Bahasa Indonesia, both written and oral;
- A high level of self-motivation and ability to work autonomously within a fast-paced environment;
- Strong analytical skills;
- Ability to take initiative and work within tight deadlines;
- Basic computer skills (Microsoft Office Programs, Excel, Internet) required;
- Excellent interpersonal and organizational skills and ability to make independent decisions;
- A degree in political science or related field; and
- Possess general knowledge about ASEAN is a plus.
Deadline for applications: January 17, 2022.
If you are interested in applying for this position, please submit your letter of application and detailed resume as soon as possible to: vacancy@ifesindonesia.org. Please put the position you are applying to in the subject of the email. Only applications in English will be accepted. Only shortlisted candidates will be contacted. No phone inquiries.
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