Project Coordinator
DAI is seeking qualified candidates for the Project Coordinator position on a project addressing labor exploitation in the ASEAN region. This will be a full-time position based in Jakarta.
Background
Collectively, the 10 countries that comprise the Association of Southeast Asian Nations (ASEAN) contribute more than 20 percent of global fish production. As the fishing industry has tried to meet growing global demand, oversight has not kept pace. As consumer demand has grown, competitive pressures and declining catch rates, coupled with insufficient regulation and minimal oversight, have created incentives for illegal, unreported, and unregulated fishing, and allowed exploitative and abusive treatment of workers to proliferate, including treatment that rises to the level of forced labor and trafficking in persons.
The project aims to build the capacity to coordinate and collaborate across ASEAN to mitigate forced labor and promote responsible labor practices in the fishing industry.
Purpose
The Project Coordinator will assist the Project Director to organize events and meetings as well as providing financial stewardship and ensure secure financial transactions for the project, with the support of the home office project team.
Objectives and Duties
Activity Coordination:
- Assist in the management of project activities, events, training sessions and workshops, including coordination of logistics and procurement as required.
- Provide administrative support to project activities and program development meetings with partners and stakeholders, documenting proceedings and filing documents and notable email exchanges as needed.
- Support strategic work planning, activity design and implementation, and manage the closeout of activities.
- Arrange and schedule meetings and appointments with ASEC and other stakeholders as required
- Manage the TAMIS database and provide inputs in coordination with the M&E officer.
- Facilitate customs processes for equipment and visa processes for international employees.
- Book and confirm air tickets, hotel reservations, and other arrangements for travel not associated with specific activities.
- Other tasks as requested.
Accounting:
- Coordinate monthly collection of timesheets and annual/sick leave documents.
- Serve as the project petty cash custodian.
- Manage project vehicle-related expenses, reconcile taxi vouchers.
- Review weekly vehicle expense reports.
- Provide overall coordination and management of project activity funds by outcome, including project planning and reporting results.
- Support the Project Director in developing concept notes and corresponding budgets.
- Manage overall operations and financial administration ensuring compliance with DOL/ILAB regulations and DAI policies.
- Monitor expenditures and human resources.
- Other tasks as requested.
Qualifications:
- Indonesian Citizen.
- Bachelor's degree in Business or Public Administration, Finance, Accounting, Human Resources, Social Sciences or related disciplines
- Minimum of three years of experience coordinating projects and meetings, preferably in ASEAN and/or within the Countering Trafficking in Persons sector.
- Proven experience in operationalizing large budget projects at the national or regional-level.
- Experiences in managing large budget projects and accounting processes are highly desirable.
- Proven diplomacy skills and experience working in fast-paced environment.
- Fluency in English is required.
The Project Coordinator will be based in Jakarta and will report directly to the Project Director.
APPLICATION SEND
Interested applicants are invited to send their CV to ALFARecruitment@DAI.com. Please send applications no later than
June 30, 2022. Applicants are instructed to write "Project Coordinator Application – NAME" as the Subject line of
their email. We regret that we are unable to acknowledge receipt of all applications and only shortlisted
candidates will be notified.
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