IA CEPA – KATALIS
Project Officer (Communication)
Overview of the Role:
The Project Officer (PO) will assist the Communications Adviser to ensure that all communications activities (design, logistics, contract management and administration) are being implemented in a professional and timely manner. In coordination with relevant IA-CEPA ECP Katalis team members, the PO will arrange meetings in liaison with counterpart agencies and partners and provide project and events management support. S/he will also be involved in developing activity designs, contractual management of sub-contracted partners or specialists, and monitoring activity and budget implementation. S/he will be expected to undertake basic research tasks. Key skills required include research, note-taking, minutes, contract and budget management, organisation of workshops, liaison and relationship management with counterparts, data input and analysis, highly developed communications skills, project management abilities
About the Program:
The Governments of Indonesia and Australia have entered into the Indonesia-Australia Comprehensive Economic Partnership Agreement (IA-CEPA), creating a framework to unlock the vast potential of the bilateral economic relationship. To support this ambition, the IA-CEPA includes a new program – Katalis. Katalis's goal is to maximise the benefits of IA-CEPA, support trade and investment, improve market access, and promote inclusive economic growth in Indonesia. The primary objective is to ensure the efficient and effective implementation of IA-CEPA to increase two-way trade and investment that is broad based and inclusive.
Through a "Collaborative Hub", Katalis will leverage existing Australian investments in Indonesia by working in partnership with other DFAT Programs, whole of government partners such as Austrade, and other sectoral partners, to deliver new activities.
Katalis combines sound trade and development practice by supporting Indonesia to maximise the benefits of IA-CEPA, addressing regulatory challenges (through technical assistance), while resourcing innovative industry engagement in sectors of mutual interest, such as in agriculture; and by investing in standards, skills, and private sector development in new areas (such as digital services and advanced manufacturing).
About Cardno
We are a global provider of integrated professional services which enrich the physical and social environment for the communities in which we live and work. Our team of multidisciplinary specialists has more than 70 years' experience in designing, developing and delivering sustainable projects and community advancement programs.
Cardno ID (International Development) has extensive experience managing a number of donor-funded programs in the Asia Pacific region. We engage in international development as a holistic, multidisciplinary and integrated process. Strengthened by our geographic and market diversity, we are committed to providing innovative and integrated solutions that create opportunities for significant, lasting change in emerging economies. Collaborating with multilateral and bilateral donors, private clients, governments and communities to develop sustainable solutions to complex challenges, we work with local counterparts to achieve meaningful impact.
The Project Officer (Communication) will report to Katalis Communication Adviser. The remuneration will be set according to National Remuneration Framework Group B, Job Level 2. The role is based in Jakarta- Indonesia.
Responsibilities and duties:
Under the leadership of the Communications Adviser the Project Officer (Communications) will be responsible for the following:
Activity Design and Work Plan Development
· Participate in the development of activity designs (background, scope and outcomes proposed) for the assigned technical area.
· Undertake basic research into key aspects of activity designs as directed by the Communications Adviser.
· Work with the Communications Adviser and other specialists in implementing activities and on building Government of Indonesia (GoI) and private sector capacity as needed
· Manage relationships and organise meetings with major stakeholders, performing support services (e.g., prepare presentations, taking notes and minutes) as guided. Major stakeholders include the GoI and Australian Government officials and individual businesses and associations.
Contract Management
· Work with the Communications Adviser in the development of TORs for specialists or firms sub-contracted to undertake work in the assigned technical area.
· Work with Katalis's operations work unit on the development of tender documents and tender assessment panel related to relevant procurements.
· Ensure effective monitoring and management of short-term specialists, or sub-contracted firm contracts and TOR/Scope of Services in terms of performance and delivery of services as contracted. Keep the Technical Lead informed where the TOR/Scope of Services is not being followed and recommend to the Technical Lead what corrective actions may be necessary to improve specialist/subcontractor work performance. Review and recommend payment of outputs and invoices to the Technical Lead.
Monitoring Activity and Budget Implementation
· Assist in developing and overseeing the budgets for all activities, workshops or seminars that form part of approved activities in the assigned technical area.
· Ensure that the budgets are developed and updated in line with relevant Katalis and Cardno Guidelines.
· Monitor the Activity budget status.
· Inform the Communications Adviser of budget status relating to targets within agreed time frames.
· Monitor the implementation of all activities within the Contractor's mandate to ensure compliance with contractual requirements in terms of timelines, deliverables, milestones, invoicing and preparation of the Input Completion Report.
· Work closely with Katalis' Monitoring, Evaluation and Learning (MEL) Adviser, with proactive communication and information flow for the MEL framework.
· Coordinate feedback on activity designs and key outputs produced by the specialists/subcontractors with the Monitoring, Evaluation and Learning (MEL) Lead and Gender and Social Inclusion (GESI) Lead as appropriate and consolidate feedback for consideration by the Communications Adviser.
· Ensure that copies of all outputs, milestone reports and any other documents produced by the specialists/subcontractors are reviewed, edited, and approved by the Communications Adviser as fulfilling the requirements of the specialist or subcontractor's terms of reference or scope of services. File copies of these documents on the Katalis shared drive for future audit and handover to the counterparts at conclusion of Katalis.
Stakeholder engagement and communications
· Assist the Communication team in preparing communications content about activities and developments for internal reporting and for the Katalis Communications Adviser to share and promote with external audiences.
· Asist in drafts briefing packages and undertakes a wide range of other writing assignments including talking points and key messages related to Katalis external promotions and socialisation or events in which Katalis is participating.
· Assist ECP to disseminate communications-related products (others in ECP will design, develop and produce communications documents).
· Assist the Digital & Event Producer, to produce content for the social and digital media, including website and social.
· Ensure communications through Katalis social media platform are properly responded to.
Logistics and administration support to Katalis communication activities
· Organise meetings in accordance with requirements and within designated time, including: prepare agendas and minutes (records of discussion) for the participants as required. Prepare meeting papers and dispatch to participants within appropriate timelines
· Draft accurate minutes of meetings in a timely fashion.
· Coordinate logistics including organising travel, meetings, workshops, forums/events, video sessions, including the venue and catering preparations, and invitation/correspondence for the meetings, support in drafting content materials and information briefs.
· Participate in project related meetings required by the Communications Adviser and provide status updates on all activities managed by the sub-contractors.
· Process and distribute documentation from meetings.
Coordinate translators & interpreters
· Coordinate with the translators/interpreters in the translation of documents or with their assistance in translating/interpretation at meetings.
· Undertake direct translations using web-translation tools as guided
· Act as contextual interpreter in supporting communication between Communications Adviser, other ECP staff and public and private counterparts.
Review Reports
· Review reports and other documents prepared by contracted specialists and subcontractors to ensure they comply with Katalis documentation standards (including Style Manual), GESI and MEL requirements, and address the core requirements of their TOR/Scope of Services and are delivered on time.
Work may require long and flexible hours as needed, travel is based on the need.
Other tasks as requested and agreed with the Communication Adviser Adviser or Katalis Director.
In addition to these formal responsibilities, the position will be required to comply with all DFAT and Cardno policies, including Child Protection Procedures, and Prevention of Sexual Exploitation, Abuse, and Harassment (PSEAH) Procedures.
About You:
The candidate will possess strong qualifications and experience as follows:
- Bachelor's degree and relevant practice-based experience in organizational development. Communications, media, business, and international relations experience desirable.
- At least 3 years experience in a similar role.
- Good knowledge of national media across traditional and digital platforms with an established network of media contacts;
- Good writing skills with a good track record of producing different type of high-quality media outputs, including press releases and editorial page
- Experience in developing and implementing successful media strategies and campaigns
- A willingness to travel throughout the Indonesia region;
- Demonstrated ability to conduct research and analysis.
- Proven project/activity management track record
- Willingness to undertake administrative support functions (e.g., organization of workshops, meetings, materials, and products)
- Excellent interpersonal skills (constructive attitude, positive thinking, practical problem solving and ability to adapt with team members and stakeholders) including networking and relationship skills and communication skills (both verbal and written in Bahasa Indonesia and English)
- Knowledge of graphic design software and experience in developing content (including infographics and visual content for printed and online platforms) is an advantage.
.
How to apply?
We welcome your interest in joining the IA-CEPA ECP Katalis team. Please visit our website here to apply this position.
Applications must be submitted by <5pm Jakarta time, 20 June 2022>
Cardno is committed to Safety and the Prevention of Sexual Abuse, Exploitation and Harassment (PSEAH), Child Protection, Fraud and Bribery prevention. We want to engage with the right people to deliver our client programs. As part of our approach, you will be subjected to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All Cardno staff receive safety, compliance and safeguards training and are responsible for contributing to a safer working culture.
Recruitment Team
Prospera is funded by the Australian Government and implemented by Cardno
This email and its attachments may contain confidential and / or privileged information for the sole use of the intended recipient(s). All electronically supplied data must be checked against an applicable hardcopy version which shall be the only document for which Prospera warrants accuracy. If you are not the intended recipient, any use, distribution or copying of the information contained in this email and its attachments is strictly prohibited. If you have received this email in error, please email the sender by replying to this message and immediately delete and destroy any copies of this email and any attachments. The views or opinions expressed are the author's own and may not reflect the views or opinions of Prospera.
0 Comments:
Posting Komentar