In the past year, in the framework of supporting Government of Indonesia through its MOU with Ministry of Environment and Forestry, the Wildlife Conservation Society Indonesia Program (WCS - IP) has significantly increased its engagement on forest/climate change policy, wildlife trade policy, support to the protected areas management, and development of other new KFW projects within the country program.
To support its program implementation, WCS-IP seeks a dynamic, well-organized, hard-working, and committed team player to support the management of grants for our field conservation programs, based out of the WCS-Indonesia headquarters in Bogor, Indonesia.
KEY AREAS OF RESPONSIBILITY
Under direct supervision from Grant and Budget Manager, the Grants & Budget Controller-KFW projects will perform following tasks:
General
- Maintain good flow of communication between KFW related program staff and general support staff within WCS IP departments. This includes working closely with senior management staff (Grant & Budget Manager, Operations Director and relevant Program Manager(s)).
- Support to Grants and Budget Manager in information and data gathering.
- Assist Grants and Budget Manager to perform general budget/grants/contract monitoring and capacity building efforts to sub-grantees/sub-contractees, to ensure highest standards of financial integrity are followed
- Assist Grants and Budget Manager to ensure that all KFW projects/activities in the country program are in compliance and respecting national legislation including customs regulations, labor rights, taxes, benefits, etc.
- Closely coordinate with Finance team to deal with all invoicing and annual KfW audits
Budget Monitoring
- Maintain an up-to-date grants calendar, including donor and sub-grant reporting deadlines, Budget vs Actual meetings, Grant Opening, Review and Closing meetings for the KFW projects.
- Review the Reference Key 3 inputs in the SAP System (line item classification).
- Monitor the Budget Status on daily basis.
- Prepare Budget Revision if necessary.
- Create the Grant Code Request and submit to Headquarters.
- Contact focal points from different departments to schedule meetings.
- Prepare and monitor the Milestone Checklist
- Support the Grants and Budget Manager by taking and distributing detailed notes at Budget and Grants-related meetings.
- Support the Grants and Budget Manager by maintain all paper and electronic grant files.
- In coordination with IT Officer, maintain proper filling system and online database for all WCS-IP grants and contracts within WCS-PI intranet, for better documentation and accessibility.
- Perform other duties, as requested by the Grants and Budget Manager.
Grants and Contract Monitoring
- Prepare an accurate database of project funding, including contracts, project budgets and donor-specific procedures and regulation.
- Contact focal points from Sub-contractees and Sub-awardees to schedule meetings.
- Prepare a sub-award due diligence/assessment
- Prepare a checklist to help Sub-contractees and Sub-awardees to meet the financial reporting requirement.
- Review the Financial Reports of Sub-contractees and Sub-awardees and also its supporting documents.
- Perform field audit of Sub-contractees or Sub-awardees' financial system and reports.
- Prepare field audit working paper and provide audit report to the Grants and Budget Manager.
- Review Sub-grant agreement and keep the filing for all related documents.
- Deliver capacity building to improve sub-awardees compliance
- Perform other duties, as requested by the Grants and Budget Manager.
Internal Audit
- Provide analysis and ensure financial operations and administration is compliant with risk profile, regulations and donor requirements, as well as sub-grantees' procedure. Provide solutions and recommendations where needed.
POSITION REQUIREMENTS
- Minimum Bachelor degree in Accounting or Finance.
- Minimum of 3 years prior professional experience in a similar post.
- Experience as internal auditor or quality assurance is an added value.
- Demonstrated knowledge of grant and contract compliance, with U.S. Government Agencies and/or other European Government/Agencies.
- Communicate effectively in English both orally and in writing.
- Mature and able to build efficient and effective communication with different parties, i.e. fellow coworkers, supervisors, senior & program manager(s), sub-grantees/sub-contractees, auditors, government partners, etc.
- Highly organized, fast learner with good interpersonal and time management skills.
- Ability to perform effectively under time pressure and to meet deadlines.
- Solid computer skills with respect to e-communication and spreadsheet modeling.
For more detailed information about Wildlife Conservation Society – Indonesia Program, the position and how to apply, please visit our website at:
When you are interested on the above position and consider that you possess the necessary qualification, please submit your application consisting of updated curriculum vitae and a cover letter explaining your interest towards this work and/or this organization to idrecruitment@wcs.org
Please fill the subject column of the e-mail in this format "Grants & Budget Controller_(name)"
Deadline:
July 10th, 2022
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