The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development with around 16,400 employees. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security. As a public-benefit federal enterprise, GIZ supports the German Government – in particular the Federal Ministry for Economic Cooperation and Development (BMZ) – and public and private sector clients in around 130 countries in achieving their objectives in international cooperation. With this aim, GIZ works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions.
The GIZ Indonesia is seeking one qualified Indonesian candidate for the following position:
Administrative Assistant
A. Responsibilities
• Responsible for providing administrative assistance in general implementation and management and day-to-day in the Administration Unit
• Provide comprehensive administrative support to the Administration Unit
• Overall smooth and uninterrupted functioning of the assigned area of responsibility
• Organize and coordinate of all work mechanisms
• Daily operational execution of all affairs in the assigned area of responsibility
• Ensure good impression of the Country Office through a helpful attitude towards the clients
• Ensure well established communications to all frequently approached offices
B. Tasks
• Manage filing for the Administration Units (Contract and Procurement, Invoice Verification, Travel and Event Unit)
• Be responsible for day-to-day filing management and ensuring that appropriate follow-up actions are taken.
• Print and check the completeness of all required documents
• Copy and scan documents to be uploaded to DMS according to the processing number
• Labeling the file ordners
• Prepare the packing list to ships all documents to Head Office
• Packing the documents to be sent to Head Office
• Support the tasks of Administration Units to provide relevant documents during the audit
• Perform other duties as determined by the Officers and Head of Units
C. Required qualifications, competences and experience
Formal Education
• Graduate from University in Administration/Secretarial, Accounting, or any majors
Professional Experience
• At least 1 year professional experience in a similar position of administrative filing assistants or handling the administration works
Other Qualifications
• Demonstrated ability to manage processes and maintain accurate records. Ability to work independently and to maintain flexibility in working hours.
• Demonstrated effective organisational skills and ability to handle work in an efficient and timely manner. Demonstrated ability to coordinate tasks to meet deadlines.
• Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Demonstrated ability to develop and maintain effective work relationships with counterparts.
• Ability to write in a clear and concise manner and to communicate effectively orally.
• Excellent communication and administrative skills
• very good working knowledge of all MS-Office applications, internet
• very good knowledge of English (speaking and writing)
Duty Station: Jakarta
Direct Supervisor: Units' Managers
Expected Joining Date: September 1st, 2022
Contract Period: September 1st, 2022, until February 28th, 2023 (6 months)
Interested candidates should submit a motivation letter and CV (including trainings attended and list of references), addressed to recruitment-indo@giz.de. The closing date to submit the application letter is on July 28th, 2022.
Please indicate your application by putting the following code in the subject line: GIZ Indonesia – Administrative Assistant.
Please name your file as follow format:
[Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e: Nakula Sadewa_CV or Nakula Sadewa_Motivation Letter or Nakula Sadewa_Reference) – the attachments are not more than 300 KB.
Only short-listed candidates will be notified.
The GIZ Indonesia is seeking one qualified Indonesian candidate for the following position:
Administrative Assistant
A. Responsibilities
• Responsible for providing administrative assistance in general implementation and management and day-to-day in the Administration Unit
• Provide comprehensive administrative support to the Administration Unit
• Overall smooth and uninterrupted functioning of the assigned area of responsibility
• Organize and coordinate of all work mechanisms
• Daily operational execution of all affairs in the assigned area of responsibility
• Ensure good impression of the Country Office through a helpful attitude towards the clients
• Ensure well established communications to all frequently approached offices
B. Tasks
• Manage filing for the Administration Units (Contract and Procurement, Invoice Verification, Travel and Event Unit)
• Be responsible for day-to-day filing management and ensuring that appropriate follow-up actions are taken.
• Print and check the completeness of all required documents
• Copy and scan documents to be uploaded to DMS according to the processing number
• Labeling the file ordners
• Prepare the packing list to ships all documents to Head Office
• Packing the documents to be sent to Head Office
• Support the tasks of Administration Units to provide relevant documents during the audit
• Perform other duties as determined by the Officers and Head of Units
C. Required qualifications, competences and experience
Formal Education
• Graduate from University in Administration/Secretarial, Accounting, or any majors
Professional Experience
• At least 1 year professional experience in a similar position of administrative filing assistants or handling the administration works
Other Qualifications
• Demonstrated ability to manage processes and maintain accurate records. Ability to work independently and to maintain flexibility in working hours.
• Demonstrated effective organisational skills and ability to handle work in an efficient and timely manner. Demonstrated ability to coordinate tasks to meet deadlines.
• Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Demonstrated ability to develop and maintain effective work relationships with counterparts.
• Ability to write in a clear and concise manner and to communicate effectively orally.
• Excellent communication and administrative skills
• very good working knowledge of all MS-Office applications, internet
• very good knowledge of English (speaking and writing)
Duty Station: Jakarta
Direct Supervisor: Units' Managers
Expected Joining Date: September 1st, 2022
Contract Period: September 1st, 2022, until February 28th, 2023 (6 months)
Interested candidates should submit a motivation letter and CV (including trainings attended and list of references), addressed to recruitment-indo@giz.de. The closing date to submit the application letter is on July 28th, 2022.
Please indicate your application by putting the following code in the subject line: GIZ Indonesia – Administrative Assistant.
Please name your file as follow format:
[Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e: Nakula Sadewa_CV or Nakula Sadewa_Motivation Letter or Nakula Sadewa_Reference) – the attachments are not more than 300 KB.
Only short-listed candidates will be notified.
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