The C40 Cities Finance Facility (CFF) is a project funded by the German Federal Ministry for Economic Cooperation and Development (BMZ), the UK Foreign, Commonwealth and Development Office (FCDO) and the French Development Agency (AFD) and jointly implemented by Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH and C40 Cities Climate Leadership Group (C40).
The overall objective of the CFF is to reduce GHG emissions and increase climate resilience in cities by mobilising finance for city-level climate change action. The CFF provides technical assistance to selected C40 cities in developing and emerging countries to prepare technically sound and financial sustainable low carbon and climate resilience infrastructure projects. The CFF aims to achieve the following project outputs:
- Cities and their partners have prepared finance-ready climate action project proposals that contribute to a green and just recovery from the COVID-19 pandemic;
- Cities and providers of finance link projects with finance; and
- The CFF partner cities and other cities have improved the individual and organisational capacity needed to scale-up or replicate climate action projects that contribute to a green and just recovery from the COVID-19 pandemic.
The scope of the project entails the improvement of the energy performance of 28 provincial-owned hospitals by deploying rooftop solar PV systems and improving energy efficiency. This involves the technical and financial development of the project.
The CFF is seeking one qualified Indonesian candidate for the following position:
Junior Administrative Specialist
- Responsibilities
Generally, the Junior Administrative Specialist performs their duties in accordance with guidelines defined by the manager or are under the instruction of Specialist in higher bands. The content of work and the learning stages are geared towards enabling the staff member to assume functions in GIZ Band 3 or corresponding activities in the market. This function allows the employee to acquire technical and methodological knowledge, personal and social skills which can also be used in other band 3 functions. The incumbent provides support to:
- Guide the project team on administrative procedures and ensure that GIZ rules and regulations are followed in project implementation.
- Coordinate the procurement of goods and services in coordination with the project staff and GIZ Country Office.
- Coordinate organisational and secretarial matters related to the office operations and cooperation in the team
- Tasks
- General administration and office management
- Keep up to date on procedures and rules of GIZ.
- Guide the project team on administrative procedures to ensure activities are implemented efficiently and in accordance with rules and regulations.
- Coordinating all administrative, internal services and logistics arrangements of project activities (e.g. meetings, seminars, trainings and workshops).
- Ensure a smooth operation of the office and safe and efficient working environment, including compliance with health and safety requirements of GIZ.
- Manage office equipment supply and maintenance.
- Manage travel arrangements for project personnel and partners in coordination with GIZ Country Office.
- Organize logistics for internal and external events.
- Procurement of good and services
- Coordinate procurement procedures between project staff and GIZ Country Office.
- Manage procurement and contracting independently.
- Guide good and service providers in preparing invoices.
- Monitor ongoing contracts and procurements including payments, tax, obligo, and settlement.
- Ensuring proper filing of documents in GIZ system
- Manage hand-over of goods and services to project partners.
- Other tasks
- Manage formal procedures for international experts, e.g., visa, assignment letters, and recommendation letters from the counterpart.
- Support GIZ internal audit process for the project.
- Actively contribute to a positive working environment and teamwork in the project.
- Required qualifications, competences and experience
- Qualifications and experience
- University degree in business administration, accounting, communication or related fields.
- At least three (3) years of experience in a similar position, preferably in an international organisation.
- Experience working in partnership with the Government agencies is preferred.
- Knowledge of GIZ administrative procedures, e.g. WINPACCS and Onsite Asset Management, is considered an advantage.
- Additional competences
- Good working knowledge of information and communication technologies and office software (e.g., Microsoft).
- Excellent proficiency of English language.
- Flexibility, service orientation and ability to work efficiently in a fast-paced working environment.
- Well organized, focused, proactive, and positive working attitude.
- Excellent interpersonal communication skills, including the ability to encourage collaboration with other programs, international offices, and partners.
- Willingness to up skill as required by the tasks to be performed – corresponding measures are agreed with management.
- Proficiency in Bahasa and English (spoken and written)
Joining Date: a.s.a.p.
Direct Supervisor: The CFF Program Manager in Indonesia
Please submit your motivation letter and comprehensive resume (including latest photograph and list of references) to recruitment-indo@giz.de by October 11th, 2022 with subject line CFF – JAS
Please name your file as follow format:
[Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e: Nakula Sadewa_CV or Nakula Sadewa _Motivation Letter or Nakula Sadewa _Reference)
Only short-listed candidates will be notified
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