[Procurement and General Affairs Officer]

Responsibilities:

Prepare purchase orders and send copies to suppliers and departments originating requests;
Respond to customer and supplier inquiries about order status, changes, or cancellations;
Contact suppliers to schedule or expedite deliveries and resolve shortages, missed or late deliveries, and other problems;
Prepare, maintain, and review purchasing files, reports, and price lists;
Track the status of requisitions, contracts, and orders;
Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications;
Compare suppliers' bills with bids and purchase orders to verify accuracy;
Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes;
Monitor contractor performance, recommending contract modifications when necessary;
Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting;
Responsible for handling general affairs and office management, e.g, telephone, electricity, water, AC, Pantry;
Interface with internal employees regarding general affairs and administrative support functions and complaint;
Procurement/inventory control of office stationaries and pantry supplies;
Record Keeping of Office assets (e.g workstations labels, etc.);
Arranging logistics and preparing administrative arrangements for business trip (flights, hotels, meeting rooms, transportation, and related arrangements);
Maintaining records of all procurement & general affairs-related documents (invoices, receipts, other related documents) to be submitted to the Finance Officer;
Procurement and inventory control of office stationery and pantry supplies.

Requirements:

Bachelor's degree in any field, fresh graduates are welcome to apply;
Communicative and active;
Able to work in a fast-paced environment;
Able to work under high pressure.

Applications close on September 16, 2022

Please submit your application by sending us a cover letter along with your latest CV to:

recruitment@ycab.org

Please put in your email subject: Position – Your Full Name

Apply now! Joining our team will provide you with the opportunity to make a difference every day.

All applicants will be treated confidential and only short-listed candidates will be notified

YCAB Foundation provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran, or marital status.

Regards,

Human Capital Department | YCAB Foundation

T. +62 21 5835 5000 | F. +62 21 5835 5001

Jl. Surya Mandala I no 8D, Sunrise Garden, Jakarta Barat 11520, Indonesia| www.ycabfoundation.org |

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