V A C A N C Y
Yayasan Indonesia Cerah ("CERAH") is a non-profit organisation established on 11 October 2018. The organisation focuses on the issues of clean energy and the environment. CERAH promotes the narrative of shifting Indonesia's policy in energy transition as a leader in providing strategic communication to amplify key messages in the narrative of clean energy and its transition in Indonesia, cultivating and enhancing stakeholder engagement and providing recommendations to policymakers.
CERAH has been collaborating with multiple stakeholders and prominent figures, the media, and civil society organisations to educate and raise awareness, highlighting issues such as good governance and corruption, air pollution and the health impact of energy choices and renewable energy future and how that affects lifestyle and jobs.
CERAH, funded by Ford Foundation, will implement "The Mitigation of Narrative and Social Polarisation in Indonesia's Just Energy Transition". The program is scheduled to run from 1 November 2022 to 31 October 2023. The goal of this program is to increase public awareness and the emergence of energy transition champions in both urban and rural areas in Indonesia that support the achievement/target of the energy transition at the local and national levels. We are looking for a Program Assistant to provide support to the overarching goal of the program and work closely with the Program Manager and Digital Specialist.
Tasks and Responsibilities:
● Program Management Duties
- Support Program Manager in project management, including managing calendar activities, drafting ToR and narrative reports, ensuring timely submission, providing inputs in initial reviews, and checking the report's compliance.
- Actively involved in every meeting and activity related to the program, including conducting field visits to selected areas.
- Assist Program Manager in managing correspondence and information flow on program implementation, both internal and external relationships.
- Work alongside the Program Manager who supports the workstream lead of Pro-transparency and team, backing each other up and collaborating as needed on workflows.
- Assist in preparing presentations and other materials for the Program Manager.
- Undertaking light research and compiling the information acquired from project activities into analytics tools and preparing charts and other relevant information.
- Build relationships and coordinate with other strategic parties such as the community, experts, residents, program partners, as well as other third parties that can support program objectives.
● Administrative Duties
- Liaise with the CERAH's operations team in making travel arrangements (providing travel request, advance, accountability for occurring expenses, and reporting).
- Supporting procurement process for goods and services related with the program; including drafting the RFP/RFQ, participating in vetting process, ensuring compliance in administrative process (contract, invoicing, and payment).
- In conjunction with CERAH's operations team, help maintain and update the information in Fluxx and internal filing system.
- Working closely with the Operations team in gathering the necessary documentation to comply with internal CERAH's and Ford Foundations' rules and regulations.
- Participate in meetings and take minutes of meetings as required.
- As liaison officer connecting CERAH's Operations team and Ford Foundation grant officer.
- Prepare meetings and events together with CERAH's operation team; including logistical needs, invitations, rsvp, collecting receipts for financial accountability, and other tasks involving the organisational aspects.
CERAH is an equal opportunities employer. We encourage candidates of all backgrounds and experiences to apply.
Requirements:
- Candidates must be passionate about energy transition and environmental issues, particularly climate change.
- Preferably have a minimum of two (2) years of works at a Non-Governmental Organisation or other non for profit institutions at the national or international level. Experience in managing multi-donor projects is an advantage.
- Ability to work independently and remotely to achieve results based on agreed-upon goals and timelines.
- Strong attention to detail and to work under pressure to meet deadlines.
- Ability to think strategically and conduct coordination and dialogues with multi-stakeholders across project implementation levels.
- Excellent command of English and Indonesian, both orally and in writing. In particular, possess the ability to write and compile ToR, minutes and reports.
- Familiar working under log frame, theory of change/action, and monitoring & evaluation system.
Duration and Fee:
The position will hold a fixed-term contract from 1 November 2022 to 31 October 2023. The remuneration will be based on qualification, competency, and salary history. We will cover personal income tax, BPJS Ketenagakerjaan, BPJS Kesehatan, and private insurance.
Please send your CV, a minimum of 2 (two) pages, detailing your experiences and expertise to vitri@cerah.or.id at the latest on Monday, Oct 10th, 2022, before 5 pm WIB.
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