Admin Manager
The Role
Under the direction of the Operations Lead, the Admin Manager will support the program's day-to-day administrative and operational tasks to ensure high-quality program operations and make sure the administration support for operational activities is completed to enable technical project component team function at the fullest to achieve organization's objectives.
The Admin Manager will coordinate activities by scheduling work assignments, setting priorities, and directing the work of subordinate employees. He/she will ensure and coordinate overall activities related to office management. He/she will also be responsible for supporting the Operations Lead in line with the Operation Manual of the PROAKTIF Program according to DT Global Policies and Procedures. The Admin Manager will also supervise Office Assistant and Driver.
Click on the link or copy-paste it to access the full Terms of Reference for this position:
Program Background
PROAKTIF is the next phase of the Towards a Strong and Prosperous Indonesian Society (MAHKOTA) program (2015-2023) and will support Australia's long standing strategic partnership with the Vice President's Office. In addition to providing leadership and mandated authority to the National Team for the Acceleration of Poverty Reduction (TNP2K - a policy think tank within the Vice President's Office), the Government of Indonesia (GoI) is increasingly funding the operational costs of the Secretariat. Australia is the primary donor for the TNP2K Secretariat. This longstanding partnership has contributed to Australia and Indonesia's joint goals to address poverty and inequality, reduce barriers to inclusive economic growth, and maintain stability.
PROAKTIF has two outcomes which emphasise Australia's intent to support and empower the TNP2K Secretariat over the next three years: 1) TNP2K makes an effective contribution to reforming and improving poverty alleviation programs in Indonesia, and 2) As an enabling facility, PROAKTIF optimises TNP2K performance, including in the promotion of GEDSI and performance monitoring.
The PROAKTIF team will support the work of the TNP2K Secretariat to fulfil its mandate to reform and improve GoI's long term poverty alleviation efforts.
About DT Global
DT Global partners with communities, governments, and the private sector to provide award-winning, technical expertise focused on promoting local leadership and global accountability to deliver innovative, sustainable, data-driven solutions and inclusive development.
DT Global—launched in 2019—is built on legacy companies AECOM International Development's Services Sector, Development Transformations, IMC Worldwide and Cardno International Development. Together, we bring over 60 years of experience, relationships, networks and technical excellence to improve lives around the world on behalf of our partners, clients, and stakeholders. To fulfill its profit-for-purpose mission, DT Global is a key donor to the DT Institute, an independent not-for-profit organisation, in support of DTI's efforts to test new ideas or expand on donor partner priorities with the aim to improve as many lives as possible.
With corporate offices in Australia, USA, the United Kingdom, and Spain, in addition to project field offices around the world, DT Global implements projects funded from a wide array of clients, including DFAT, MFAT, DFID, USAID, EU, NC, and other public and private stakeholders. We value learning, research, and rapid program adaptation in response to changing realities on the ground. Together with our global team of experts, we are building technical capabilities across sectors in order to deliver high-quality interventions and transform lives around the world.
For more information, please see www.dt-global.com
About You
It is expected that the successful candidate will possess the following:
- Bachelor Degree and 10 years of relevant experience.
- Demonstrated experience in the establishment and oversight of administrative procedures and systems,
- Track record working on development programs (preferably donor-funded) managing program administrative matters.
- Good knowledge of Government of Indonesia SBM payments/allowances framework for public servants.
- Excellent communication, interpersonal and negotiation skills
- A high level of proficiency in written, listening and spoken English is required.
- Attention to detail, ability to be flexible and work well under pressure in a multi-task environment
- Proficiency in Excel, Word, Outlook. Power Point
- Preferably previous experience in office management and procurement, in a multi-culture stakeholder environment
- Ability to work as a member of a team.
- Strong interpersonal and intercultural skills.
- Ability to work effectively with individuals at all levels of an organisation.
- Understanding of and commitment to capacity development and skills transfer activities.
- Demonstrated experience and capacity to provide colleagues with supportive advice and strengthening through mentoring and modelling.
Remuneration
The remuneration level at which the position is engaged is 5C under the PROAKTIF National Salary Scale and will be based on the successful candidates' relevant skills and experience. This is a fixed-term position.
Why join PROAKTIF?
At PROAKTIF, you will be part of a high-performing, innovative and collaborative team that provides analysis and advice on key policy areas in longstanding partnership contribution to Australia and Indonesia's joint goals to address poverty and inequality, reduce barriers to inclusive economic growth, and maintain stability.
HOW TO APPLY
Click the 'Apply Now' button.
Please submit
A combined 1 (one) pdf file consists of your CV and a cover letter addressing the Selection Criteria, Essential Experience and Knowledge, and Desirable.
APPLICATIONS CLOSE 14 Feb 2023, 17h00 Jakarta time.
Should this role be of interest, we encourage you to apply as soon as possible. Kindly note only shortlisted applicants will be contacted.
DT Global is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. We are committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), and bribery prevention. DT Global is an equal-opportunity employer and we encourage women, men, people with diverse backgrounds and people living with disabilities to apply. This program is funded by the Australian Government and Managed by DT Global.
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