REQUEST OF PROPOSAL
EXTERNAL AUDIT SERVICES
FOR THE FINANCIAL YEAR 2021 AND 2022 (OCTOBER 2021 – DECEMBER 2022) TO
BBC MEDIA ACTION'S PROJECT IN INDONESIA
A. Background:
BBC Media Action, the BBC's international development charity, uses the power of media and communication to support people to shape their own lives. BBC Media Action has recently set up a country office in Indonesia in 2019. In order to support the operational activities of Indonesia's office, we plan to procure the financial audit services for BBC Media Action's project called "For The People" (FTP) which was funded by The Norwegian Agency for Development Cooperation (NORAD) with total grant NOK 20 million over multiple years. Detailed scope of work is included in Section B. The approximate value of funds being audited for the year 2021 and 2022 is NOK 5,718,942 with the period covered from 1 October 2021 to 31 December 2022.
Objective of the Audit:
1. The objective of the audit of BBC Media Action (BBC MA) project financial statements is to enable the auditors to express an independent professional opinion on the financial position of BBC MA and to ensure that the funds utilised by BBC MA's activities have been used for their intended purposes.
2. The books of accounts of BBC MA provide the basis for preparation of the BBC MA's Financial Statements. Proper books of accounts as required by law have been maintained by BBC MA and also maintain adequate internal controls and supporting documentation for the transactions.
B. Scope of the Audit:
1. The audit will be carried out in accordance with the International Auditing Standards and will include tests and verification procedures as the auditors deem necessary.
2. Verify all funds have been used in accordance with the established rules and regulations of BBC MA and only for the purposes for which the funds were provided.
3. Goods, works and services financed have been procured in accordance with the BBC MA established rules and procedures.
4. Appropriate supporting documents, records and books of accounts relating to all activities have been kept. Clear linkages should exist between the books of accounts and the financial statements presented to.
5. The financial statements have been prepared by BBC MA management in accordance with applicable accounting standards and give a true and fair view of the financial position of BBC MA and of its receipts and expenditures for the period ended on the audit period.
6. Comprehensive assessment of the adequacy and effectiveness of the accounting and overall internal control system to monitor expenditures and other financial transactions.
7. Express an opinion as to reasonableness of the financial statements in all material respects.
8. Include in their reports opinion on compliance with procedures designed to provide reasonable assurance of detecting misstatements due to errors or fraud that are material in the financial statements.
9. Conduct entry and exit meeting with the Country Director of BBC Media Action Indonesia.
10. In addition to the audit report, the auditors will prepare a Management Letter on the following:
a) Give comments and observations on the accounting records, procedures, systems and controls that were examined during the field visit.
b) Identify specific deficiencies and areas of weakness in systems and controls and make recommendations for improvement.
c) Report on the implementation status of recommendations pertaining to previous period audit reports.
d) Communicate matters that have come to their attention during the audit which might have a significant impact on the sustainability of the organisation.
e) Bring to the Country Director's attention any other matters that the auditors consider pertinent.
Audit Duration:
The audit work shall be completed maximum two weeks from the date of commencement of the audit the 22nd February 2023.
Deliverables:
1. The Auditors on completion of the audit work will submit 5 (five) original copies of the Audit Report appended to the Financial Statements along with the reports to the attention of the Country Director. The audit report must be in English.
2. Management letter in accordance with the scope of work described here before.
Auditors Experience and Qualifications:
1. The audit firm should be based in Indonesia and have affiliation/membership with an internationally reputed audit firm. The firm should have relevant experience in accounting and auditing of development projects, especially donor-funded operations.
2. The key audit team will comprise, at least:
a) An audit manager with at least ten years of experience in auditing and with a sound knowledge of donor-financed projects.
b) A team leader with at least a Masters' degree in auditing/accounting or equivalent with a minimum of five years of experience in auditing; and
c) An assistant auditor with adequate experience and professional qualifications.
Audit Fees:
The audit fees will be fixed through a competitive bidding process.
Location of services
The required service of external audit will be rendered at BBC Media Action's Jakarta office at Noble House, 29th Floor, Mega Kuningan, Jakarta Selatan.
Evaluation Criteria:
• • Experience, Skills and Ability of Service Provider
• • Past experience in similar work of this nature
• • Team member experience (accompanied by their resumes)
• • Ability of the bidder to fulfil BBC MA's requirements in stipulated timeline
• • Proposals must contain the details of the proposed approach to be adopted in order to deliver the service in accordance with the TOR Project management
• • Bidder must allocate a project manager for this project;
• • The proposal should contain a work plan, showing tasks, timelines;
References:
The bidder should submit at least three relevant and contactable clients that were serviced in the past twelve months.
Payment Details:
Payment will be in accordance with a detailed budget breakdown as submitted through the proposal, and invoices will be expected from the consultant prior to payment.
Dateline of Submission:
Applications/submission should be addressed to the: Mian Muhammad Junaid, Country Director – Indonesia, BBC Media Action.
If interested in the above-mentioned opportunity, please submit your proposal including the technical, financial offers and CV to BBC Media Action, located at Noble House, 29th Floor, Jl. Dr. Ide Anak Agung Gde Agung, Kavling E. 4.2 No.2, Kuningan, Jakarta Selatan 12950, Indonesia or email to: procurement@id.bbcmediaaction.org, not later than 10th February 2023.
A selected audit firm will be contracted for one year with a possibility of extension for another year.
procurement@id.bbcmediaaction.org
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