Urgently Needed: Finance and Administration Officer
Rikolto in Indonesia operates in Denpasar, Bali Province is the regional branch of Rikolto International, an international NGO with more than 40 years of experience in partnering with farmer organisations and food chain stakeholders across Africa, Asia, Europe, and Latin America committed to developing sustainable agriculture value chains and food systems.
Rikolto runs programmes in 15 countries worldwide through eight regional offices. We're a close-knit network of accessible and knowledgeable colleagues, willing to share experience and eager to inspire others.
Rikolto soon will implement a project named "LASCARCOCO" in cooperation with Olam Food Ingredients (OFI). This project will be working in 3 main areas: North Sumatera, South Sulawesi and East Nusa Tenggara Province.
The main objective of the 3-years (2023-2025) programme is to promote sustainable cocoa and coffee agroforestry practices that address both climate change mitigation and adaptation while improving smallholder farmer livelihoods. Specifically, LASCARCOCO's objectives are:
(i) to improve environmental sustainability through agroforestry practices in cocoa and coffee-producing landscapes; and
(ii) to improve the living conditions of rural communities through increased market access and climate change resilience.
Therefore, we urgently looking a professional who is interest to work on this project and willing to contribute and grow in the development programme to fill the position as:
FINANCE and ADMINISTRATION OFFICER (RFAO-DPS)
Based in Denpasar, Bali Province
Position Overview
The Finance and Admin Officer is the focal person who is in charge of the whole finance and administration of the Lascarcoco project operational. He/She is responsible for day-to-day finance and administrative support for the project and ensuring financial management and administration tasks are following Rikolto and donor policies, support for the smooth running of activities and programmes in the LASCARCOCO areas of interventions.
Under the direct supervision of the Finance Manager, he/she will be coordinating closely with the programme team and other departments to review and execute all financial and administrative aspects, and transactions, including budget monitoring of the project in North Sumatera, South Sulawesi, and Nusa Tenggara Timur.
Key Responsibilities
Finance Management
- Execute the administration of the programme according to the policy and financial administration, this includes for partners (such as Review and verifying travel, activity advance, payments, and reimbursement, including the settlement of advance for field staff project team and ensuring that the reporting and supporting documents are correct, comply, and supported by valid evidence).
- Provide technical oversight and capacity-building support to partners in ensuring funds are utilized and reported according to approved programme designs, annual fiscal budget, policy/procedures, and in compliance with agreements
- Keep accurate records for all daily transactions related to LASCARCOCO programme activities in the computer system for general ledgers.
- Responsible for maintaining financial and administrative documents and supporting programme activities both hardcopies and softcopies
- Support activities carried out by LASCARCOCO project in the 3 areas related to administration and finance which include: payments, transaction recording, evidence collection, and reporting
- Work with the programme team and finance manager to forecast financial transaction needs based on project rules and regulations.
- In charge of the preparation of required audit documentation and the implementation of the action plan and audit recommendation (corrective measure, donor guidance, finance policy, etc)
Reporting
- Manage the finance activities and schedules to meet a good quality of financial reporting requirements and deadlines specified by Rikolto and the donor.
- Contribute to the financial report (include narrative) for donor in close consultation with line manager
Administration / General Support
- Organize all logistical arrangements of project administration including arranging travel, processing travel clearances for official purposes
- Provide administrative support especially for meeting, workshop, training, ordering, and receiving goods and office supplies that is held at the field.
- Manage all procurements that are required by the project field and liaise with the operations dept for a further procurement process
- Actively seeking good quality vendors/suppliers/consultants/etc
General
- Playing an exemplary role with respect to the values, and identity of Rikolto in Indonesia; ensuring compliance with the Code of Conduct and Code of Ethics to safeguard its organisational reputation.
- Closely working as a team towards shared objectives and contributing as well outside the own work field.
- Collaborate with another respected unit to ensure adequate support for smooth programme operations.
Rikolto's preference is to recruit resources from the local area/designated duty station mentioned above.
How to Apply:
Please send by e-mail your letter of interest, and recent CV and put the code of the position in your application to recruitment.id@rikolto.org
The application must state a minimum salary expectation in the letter.
Application to be received no later than, Monday, 23 January 2023
Only shortlisted candidates will be contacted.
Discover more about Rikolto worldwide in our website: http://www.rikolto.org
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