About the Role
The Global Alliance for Improved Nutrition (GAIN) is seeking a Senior Program and Administrative Assistant to support the general administration of the GAIN Indonesia office. This role is offered on a 4 years’ fixed-term contract, subject to availability of funding. You will be based in Jakarta, Indonesia. The Senior Program and Administrative Assistant will support the Finance and Administration Manager and the rest of the Indonesian team with tasks related to facilities management, essential administrative and basic accounting services to the program operations team whilst ensuring compliance with GAIN policies, systems and procedures.
Key Responsibilities include
Role specifics include;
• Managing the Indonesia office petty cash and prepares the report for the Finance and Admin Manager’s review.
• Ensuring compliance to the Delegation of Authority (DOA) and Country Finance Manual for all the expenses incurred and paid in country for the accuracy of the financial reports.
• Providing guidance to the project managers and other staff in ensuring compliance with the GAIN procurement policies and Country Finance Manual.
• Responding to general inquiries to the country office staff.
• Scheduling and planning for internal and external events and conference calls, makes recommendations regarding meeting facilities, equipment, including travel and hospitality for meeting attendees by ensuring value for money and compliance to GAIN’s procedures.
• Preparing formal correspondence including letters, reports, contracts, and other administrative documents
• Coordinating with GAIN IT for the installation and day-to-day monitoring of office equipment, and laptop set up for new staff.
• Providing guidance and advice to project manager in the procurement process including compliance with the GAIN Procurement policies and country office manual.
About You
You must be a self-starter with proven experience of working in a similar administrative role, preferably with a NGO or international organisation.
You'll be an effective administrator and have the ability to successfully manage interactions with internal and external stakeholders at all levels. With a proactive commitment to quality and accuracy with close attention to detail, you will have basic finance and accounting skills with entry level experience with accounting i.e. petty cash, POs and requisitions. Experience supporting with office management will also be beneficial.
The postholder should have good interpersonal and communications skills, good in spoken and written English. You should have the ability to prioritize, multi-task and work well under pressure with deadlines as well as highly flexible.
About our Offer
The starting salary on offer for this role is from IDR 143,859,963 – IDR 163,933,445 per annum, depending on experience.
GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance.
We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.
GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments and promotion. All of this is delivered in a supportive and collaborative environment.
About GAIN
GAIN is a Swiss-based foundation launched at the UN in 2002 to tackle the human suffering caused by malnutrition. Working with both governments and businesses, we aim to transform food systems so that they deliver more nutritious food for all people. In particular, we aim to make healthier food choices more desirable, more available, and more affordable. GAIN’s mission is to advance nutrition outcomes by improving consumption of nutritious and safe food for all people, especially those most vulnerable to malnutrition.
Our Working Culture and Environment
We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.
All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.
GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.
For more detailed information please see the attached job description. To apply, follow the "Apply Now" in the https://www.gainhealth.org/senior-program-and-administrative-assistant.
Applicants must have the existing right to live and work in Indonesia. Please note that GAIN is currently unable to sponsor working visas or relocations.
This advert closes on 12th May 2023. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.
The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.
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