Yayasan Inisiatif Perubahan Akses menuju Sehat (IPAS) Indonesia, is a local foundation works as affiliation of Ipas global so that women and girls have improved sexual and reproductive health and rights through enhanced access to and use of comprehensive reproductive health care including contraception, as per Indonesia's Law.
Yayasan IPAS Indonesia is looking for a Program Support Assistant (Consultant) to support the administrative and logistical area of program activities.
The Consultant will report to the HR/Office Manager and will work in coordination with other unit within the organization.
I. Task / Objective
The tasks will include but not limited to organize event and/or activity, work with support team to comply to the admin, HR and financial steps and requirements, and keeping program documentation and filing.
II. Scope of Work
- Support and coordinate the administrative area of program activity/event with the PIC
- Ensuring the administrative processes of the activities are organized and efficient;
- Supporting program unit in activities related with procurement processes of goods and services. This will include but not limited to conduct requisition process, completing supporting documents, and ensuring all documents are kept and record as required.
- Administer official travel arrangements of program staff, including reserving air ticket and hotel accommodations as appropriate;
- Supports workshop/meeting/training planning, materials preparations, venue confirmations and communications with attendees;
- Compile all documents needed for financial report of each activity, as assigned.
- Drafting and finalizing written communication – i.e. letter, invitation – from program unit to external stakeholders and partners.
- Organize documentation and filling for all the activities
- Performs other duties as assigned.
Requirements
- Minimum of Bachelor's degree in Administration, Management or other relevant discipline
- Minimum of 2 years of experience in the area related to administration and office management
· Articulate, professional and able to communicate (both verbal and written) in a clear, positive manner with clients and staff;
- Good command in English (reading, speaking and writing)
- Experience in planning and organizing events, such as meetings, conferences, or workshops
- Experience to work in a multi‐cultural setting
- Ability to work under minimum supervision and under pressure
- High integrity and attention to details
How to apply
Applications shall include a cover letter and CV.
Application shall be sent by 5 November 2023, at the latest.
Only shortlisted candidates will be contacted.
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