CIFOR-ICRAF is looking for a:
Executive Assistant to Director General (DG)
Overview
With a high degree of independency, The Executive Assistant provides effective and efficient support to the Chief Operating Officer (COO) of CIFOR-ICRAF / Director General (DG) of CIFOR and the running of the Office of the DG (DGO).
Summary of responsibilities
The Executive Assistant is responsible for:
COO/DG
· Manage the COO/DG's agenda and scheduling.
· Help COO/DG prioritize her/his time and appointments.
· Attend meetings (non-scientific) and calls on the behalf of the COO/DG in her/his absence as requested by the COO/DG.
DGO
· Independently or in communication with COO/DG.
· Ensure effective external/internal communication and information flows, including but not exclusively through reviewing and appropriately referring/responding to external/internal correspondence.
· Liaise with CIFOR-ICRAF units regarding matters that require the engagement of the COO/DG.
· Act as focal point for issues affecting the COO/DG or the Office of the DG, including liaising with external agencies on protocol and administrative matters.
· Monitor and revise as necessary information on MyTree related to the COO/DG and DGO.
· Carry out quality control functions for outgoing documents; proofreads and edits texts for adherence to format, grammar, punctuation, and style according to CIFOR-ICRAF communications standard.
· Coordinate the preparation of briefing information for meetings including speaking notes and background materials.
· Take notes of COO/DGO meetings.
· Oversee travel arrangements for the Office of the Director-General, including travel itineraries, visas, hotel bookings, expenses, etc.
· As per the request of the COO/DG, carry out other tasks related to the operation of the DGO or organization at large.
Requirements
Education, knowledge, and experience:
· A relevant university degree, or equivalent qualifications and experience.
· At least 5 years of professional experience relevant to the above tasks in an international working environment.
· Excellent and demonstrated command of English, both written and spoken, is required; knowledge of French and/or Spanish is an advantage.
· Strong computer skills in Microsoft Office.
Personal attributes and competencies:
· Important personal qualities include personal maturity, high level of integrity, diplomacy, good judgement, and strong commitment to confidentiality as well as accuracy, proactivity, ability to work independently in a structured way managing multiple priorities. Readiness to voice suggestions how to change/improve processes.
· High degree of service orientation, courtesy, tact, discretion, ability to collaborate with different professional categories and people of different national and cultural backgrounds and flexibility to respond to changing requirements.
· Good communication skills.
· Ability to travel, if necessary.
Terms and conditions
· This is a Local position. CIFOR-ICRAF offers competitive remuneration in local currency commensurate with skills and experience.
· The initial appointment will be for one year with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
· The duty station will be in Bogor, Indonesia.
Application process
· The application deadline is 28 September 2023.
· We will acknowledge all applications but will only contact short-listed candidates.
To apply, please visit our career site at:
To learn more about CIFOR-ICRAF, please visit our websites at:
CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.
CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.
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